We are looking for an organized and service-focused Administrative Assistant to support daily office operations for a CPA firm in Pasadena, California. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming office environment, keeping administrative processes running smoothly, and handling a wide range of coordination tasks effectively. The role requires strong attention to detail, sound judgment, and the ability to manage front desk activity while supporting broader office needs. Responsibilities: • Welcome visitors, answer incoming calls, and serve as the first point of contact for guests and callers in a courteous and attentive manner. • Oversee daily reception operations by coordinating front desk activity and ensuring the office maintains an orderly and well-presented appearance. • Process incoming mail, shipments, and package deliveries, and prepare outgoing correspondence and parcels for distribution. • Complete administrative support tasks such as document scanning, electronic and paper filing, record organization, and routine data entry. • Receive workplace supply orders, verify deliveries, and place items in designated storage areas for easy access and inventory control. • Track inventory levels for kitchen and office materials and replenish essential supplies to support uninterrupted daily operations. • Arrange food and beverage orders for meetings, team gatherings, and office events while confirming timing and delivery details. • Provide flexible administrative assistance for additional office projects and day-to-day operational requests as business needs arise.

• At least 3 years of experience in an administrative assistant, receptionist, or office coordination role. • Demonstrated ability to manage front desk responsibilities, including greeting visitors and handling inbound phone calls professionally. • Experience performing clerical and office support functions such as filing, scanning, and data entry with accuracy. • Strong organizational skills with the ability to prioritize multiple tasks and maintain a well-run office environment. • Proficiency in general administrative office practices and standard business communication. • Reliable interpersonal skills and a customer-service mindset when supporting staff, guests, and vendors. • Ability to work independently, respond to ad hoc requests, and adapt to changing office priorities.

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Pasadena, CA
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an organized and service-focused Administrative Assistant to support daily office operations for a CPA firm in Pasadena, California. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming office environment, keeping administrative processes running smoothly, and handling a wide range of coordination tasks effectively. The role requires strong attention to detail, sound judgment, and the ability to manage front desk activity while supporting broader office needs. Responsibilities: • Welcome visitors, answer incoming calls, and serve as the first point of contact for guests and callers in a courteous and attentive manner. • Oversee daily reception operations by coordinating front desk activity and ensuring the office maintains an orderly and well-presented appearance. • Process incoming mail, shipments, and package deliveries, and prepare outgoing correspondence and parcels for distribution. • Complete administrative support tasks such as document scanning, electronic and paper filing, record organization, and routine data entry. • Receive workplace supply orders, verify deliveries, and place items in designated storage areas for easy access and inventory control. • Track inventory levels for kitchen and office materials and replenish essential supplies to support uninterrupted daily operations. • Arrange food and beverage orders for meetings, team gatherings, and office events while confirming timing and delivery details. • Provide flexible administrative assistance for additional office projects and day-to-day operational requests as business needs arise.
2026-08-12T00:00:00Z

Administrative Assistant Job in Pasadena, CA | Robert Half