We are looking for a detail-oriented Administrative Assistant to join our team in Olive Branch, Mississippi. This contract-to-permanent position requires a highly organized individual who excels in communication and thrives in a collaborative, small-office environment. You will play a key role in supporting the Purchasing Manager and assisting with administrative and sales support tasks while maintaining a strong focus on accuracy and efficiency. Responsibilities: • Provide administrative support to the Purchasing Manager, including creating purchase orders and organizing vendor files. • Communicate effectively with vendors, including international partners, to ensure timely updates and smooth operations. • Maintain and update pricing spreadsheets and run buying reports using Excel. • Organize and manage filing systems, including creating new customer and vendor folders annually and archiving older records. • Process shipping documents and assist with domestic purchasing activities. • Monitor and update market costs and arrival reports in internal systems on a weekly basis. • Order business cards, office supplies, and warehouse materials as needed, while ensuring supply closets and printers are well-stocked. • Greet vendors and customers upon their arrival and provide attentive assistance as needed. • Coordinate routine office maintenance, such as scheduling carpet cleaning every six months. • Scan and send mill certificates to customers and collaborate with internal teams to address operational needs.

• Proven experience in administrative or office support roles, preferably in a purchasing or sales environment. • Exceptional attention to detail and ability to manage multiple tasks with accuracy. • Strong communication skills, both written and verbal, with the ability to interact professionally with vendors and colleagues. • Proficiency in Microsoft Excel and familiarity with data entry and report generation. • Ability to organize and prioritize workloads effectively in a dynamic office setting. • Comfortable working in a small office environment with long-tenured employees and adapting to its culture. • Experience with receptionist duties, including greeting visitors and handling inbound calls. • Knowledge of purchasing activities and familiarity with maintaining filing systems.

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Olive Branch, MS
onsite
Contract / Temporary to Hire
19.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Olive Branch, Mississippi. This contract-to-permanent position requires a highly organized individual who excels in communication and thrives in a collaborative, small-office environment. You will play a key role in supporting the Purchasing Manager and assisting with administrative and sales support tasks while maintaining a strong focus on accuracy and efficiency. Responsibilities: • Provide administrative support to the Purchasing Manager, including creating purchase orders and organizing vendor files. • Communicate effectively with vendors, including international partners, to ensure timely updates and smooth operations. • Maintain and update pricing spreadsheets and run buying reports using Excel. • Organize and manage filing systems, including creating new customer and vendor folders annually and archiving older records. • Process shipping documents and assist with domestic purchasing activities. • Monitor and update market costs and arrival reports in internal systems on a weekly basis. • Order business cards, office supplies, and warehouse materials as needed, while ensuring supply closets and printers are well-stocked. • Greet vendors and customers upon their arrival and provide attentive assistance as needed. • Coordinate routine office maintenance, such as scheduling carpet cleaning every six months. • Scan and send mill certificates to customers and collaborate with internal teams to address operational needs.
2026-02-16T20:18:45Z

Administrative Assistant Job in Olive Branch, MS | Robert Half