<p>One of our top clients in Millbrae, is seeking a highly organized and tech-savvy <strong>Administrative &amp; AI Operations Coordinator</strong> to support daily business operations. This is an excellent opportunity for someone who enjoys wearing multiple hats, is comfortable with technology, and is excited to work with emerging AI tools in a fast-paced environment.</p><p><br></p><p>This role combines administrative support, CRM management, research, customer outreach, and AI implementation. The ideal candidate is proactive, detail-oriented, and eager to learn new technology while helping improve operational efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Conduct online research to support business development, marketing initiatives, and special projects.</li><li>Maintain accurate customer and prospect information by entering and updating data within the company&#39;s CRM system.</li><li>Draft and send professional emails to clients, prospects, and business partners.</li><li>Assist with the setup, testing, and ongoing maintenance of AI agents and automation tools.</li><li>Make outbound and follow-up phone calls to prospective clients and business contacts.</li><li>Create, update, and maintain Excel spreadsheets for tracking leads, projects, and business metrics.</li><li>Provide general administrative support, including organizing documents and assisting with day-to-day office operations.</li><li>Collaborate with leadership on process improvements and technology-driven initiatives.</li></ul><p><br></p><p><br></p>

<p><strong>Qualifications</strong></p><ul><li>1+ years of administrative, operations, customer service, or business support experience.</li><li>Strong Microsoft Excel skills, including sorting, filtering, formulas, and spreadsheet management.</li><li>Excellent written and verbal communication skills with a professional phone presence.</li><li>Comfortable learning and utilizing CRM platforms and AI-powered business tools.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to prioritize multiple tasks and work independently.</li><li>Proficiency with Microsoft Office and Google Workspace. </li></ul><p><br></p>

<h3 class="rh-display-3--rich-text">TalentMatch^®</h3> <p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.</p>