We are looking for a meticulous Administrative Assistant to join our team in Midland, Texas. This Contract to Permanent position offers an excellent opportunity to support essential office operations and contribute to the success of a transportation equipment manufacturing company. The ideal candidate will thrive in a fast-paced environment while managing administrative tasks with efficiency and attention to detail.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling, correspondence, and document preparation.<br>• Answer and direct inbound calls, ensuring courteous and effective communication.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Handle receptionist duties by welcoming visitors and addressing inquiries.<br>• Support registration processes and ensure compliance with company protocols.<br>• Collaborate with team members to streamline office operations and enhance productivity.<br>• Maintain a clean and organized workspace, ensuring supplies are readily available.<br>• Assist with special projects or tasks as needed, demonstrating adaptability and initiative.
We are looking for an experienced Executive Assistant to support high-level executives and contribute to the smooth operation of organizational activities. This Contract position is based in Midland, Texas, and involves handling a variety of administrative tasks, maintaining records, and coordinating events. The ideal candidate will demonstrate exceptional organizational skills, professionalism, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executives, including maintaining certifications, licenses, and managing schedules.<br>• Organize and facilitate board meetings, including preparing materials, coordinating logistics, and recording official minutes.<br>• Maintain and update fundraising software and donor records in collaboration with the Director of Fund Development.<br>• Coordinate corporate events and ensure seamless execution of all logistics.<br>• Manage office supplies, inventory, and maintain a clean and organized work environment.<br>• Oversee scheduling of front desk coverage and provide support as needed.<br>• Safeguard the privacy of records and corporate archives related to residents, employees, and the facility.<br>• Communicate effectively with residents, visitors, staff, and vendors to foster a positive environment.<br>• Proofread documents and prepare accurate reports, ensuring all communications are error-free.<br>• Abide by organizational policies and procedures while contributing to a collaborative workplace.
