<p>Are you an organized, personable, and proactive individual looking to make a difference in patient care? We are seeking a <strong>Medical Front Desk Specialist</strong> to join our healthcare team and provide outstanding service to patients, staff, and providers.</p><p>As the first point of contact for patients, the role requires strong customer service skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. If you are bilingual and have a knack for creating smooth experiences for people, we want to hear from you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Patient Check-In/Check-Out:</strong> Greet patients warmly upon arrival, maintain accurate registration details, and manage documentation for check-out procedures.</li><li><strong>Insurance Verification:</strong> Verify patient insurance benefits and handle all related inquiries for accurate processing.</li><li><strong>Appointment Scheduling:</strong> Coordinate patient scheduling, manage cancellations/rescheduling, and assist with appointment reminders.</li><li><strong>Receptionist Duties:</strong> Answer phones promptly, handle inquiries professionally, and triage calls as needed.</li><li><strong>Document Management:</strong> Fax, scan, and file medical records effectively while maintaining patient information confidentiality (Source: HIPAA standards).</li><li><strong>Copay Collection:</strong> Process patient payments and provide receipts for financial transactions accurately.</li><li><strong>Greeting Patients and Providers:</strong> Provide welcoming and attentive support to all visitors, ensuring a positive experience.</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li>High school diploma or equivalent required; additional education in healthcare or administration is a plus.</li><li>Previous experience in a medical front office or similar healthcare setting preferred.</li><li>Proficiency in using medical scheduling software and Microsoft Office (Word, Excel, and Outlook).</li><li>Bilingual (English and [Specify Second Language]), with strong communication and interpersonal skills.</li><li>Familiarity with insurance verification processes and billing procedures is highly desirable.</li><li>Ability to multitask and remain calm under pressure in a busy healthcare environment.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this long-term contract role, you will play a vital part in ensuring the smooth operation of daily administrative tasks and providing exceptional support to the team. Your organizational skills and ability to manage multiple priorities will be essential for success.<br><br>Responsibilities:<br>• Provide exceptional customer service by addressing inquiries and ensuring client satisfaction.<br>• Accurately input and maintain data records in various systems.<br>• Manage email correspondence, responding promptly and professionally to internal and external stakeholders.<br>• Coordinate and schedule appointments, ensuring calendars are organized and up-to-date.<br>• Process and approve invoices, ensuring accuracy and compliance with company policies.
<p>Are you an organized, detail-oriented professional with a passion for administrative excellence? Our client is seeking an <strong>Administrative Assistant</strong> to join their dynamic team! In this role, you will provide vital support to the organization, ensuring that daily operations run smoothly while contributing to an efficient and positive work environment.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and organize schedules, appointments, and meetings, including arranging conference calls and preparing meeting materials</li><li>Handle incoming and outgoing communications, including emails, letters, and phone calls, with professionalism and discretion.</li><li>Maintain and update records, files, and databases to ensure accuracy and accessibility </li><li>Assist with preparing reports, presentations, and correspondence for management and team members.</li><li>Support event planning and coordination as needed, such as meetings, company gatherings, and employee engagement activities.</li><li>Perform general office duties, including ordering supplies, managing inventory, and ensuring office equipment is operational</li><li>Collaborate with various departments to support key administrative projects and processes.</li></ul><p><br></p>
<p>A respected <strong>healthcare organization</strong> located in <strong>New Haven, Connecticut</strong>, is seeking a detail-oriented <strong>Medical Scheduler</strong> to join their administrative team. The ideal candidate will play a pivotal role in coordinating patient appointments, managing scheduling systems, and ensuring seamless communication between patients and providers. This is an excellent opportunity for someone with strong organizational skills and a commitment to patient-centered care.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Appointment Scheduling:</strong></li><li>Coordinate and schedule patient appointments using electronic health record (EHR) systems.</li><li>Optimize schedules to ensure patient access while balancing provider availability.</li><li>Respond to appointment inquiries via phone and email, addressing patient needs promptly.</li><li><strong>Communication & Patient Support:</strong></li><li>Serve as the primary point of contact for patients regarding appointment confirmations or changes.</li><li>Provide clear instructions to patients about required documentation or preparations prior to visits.</li><li>Communicate effectively with providers and other departments to manage schedule adjustments.</li><li><strong>Recordkeeping & Data Management:</strong></li><li>Maintain accurate scheduling records in compliance with organizational standards and HIPAA regulations.</li><li>Update appointment details or patient information in the system when necessary.</li><li>Generate daily and weekly scheduling reports for administrative review.</li><li><strong>Problem Solving:</strong></li><li>Identify and resolve scheduling conflicts or errors promptly to avoid disruptions.</li><li>Assist with follow-up calls or rescheduling for any canceled or missed appointments.</li><li><strong>Process Improvement:</strong></li><li>Participate in continuous improvement initiatives to streamline scheduling workflows.</li><li>Proactively suggest changes for greater office efficiency and improved patient experiences.</li></ul>
We are seeking a detail-oriented and detail oriented Sr. Administrative Assistant to join our dynamic team! This role is focused on surgical scheduling, expense management, calendar coordination, and providing high-level administrative support to academic providers. The ideal candidate is organized, adaptable, and can maintain an excellent balance of professionalism and personable demeanor in an office setting while supporting 1-2 academic providers. <br> Key Responsibilities: Surgical Scheduling: Efficiently coordinate surgery appointments, ensuring accuracy and prompt communication with relevant stakeholders. Expense Management: Handle expense reporting and reimbursements for providers, adhering to organization policies and timelines. Calendar Management: Perform extensive scheduling duties, including managing complex calendars, appointments, and meetings for academic providers. Administrative Support: Provide general office support with a focus on professionalism, confidentiality, and attention to detail. Delivery Network Coordination: Collaborate with internal teams and external networks for seamless communication and workflow. <br> Preferred Skills & Experience: Prior experience with Workday and EPIC (not required but considered a plus). Proven ability to multi-task in a fast-paced environment while maintaining a high level of accuracy and productivity. Demonstrated expertise in creating organized workflows for scheduling, expenses, and administrative tasks. Strong interpersonal skills, with the ability to be personable but maintain focus in detail oriented interactions. <br> Qualifications: Previous experience in administrative support, particularly in surgical scheduling or in academic settings, is a strong advantage. Exceptional organizational and time-management skills. Proficiency in Microsoft Office Suite and other productivity tools. Excellent verbal and written communication skills. <br> Work Arrangement & Hours: Hybrid Role: Enjoy a mix of remote and on-site work for optimal flexibility and balance Standard office hours apply, with the possibility of occasional adjustments based on scheduling needs.
We are a seeking a friendly and organized Administrative Coordinator to act as the face of our organization, this role will reside at the front desk, greeting guests, answering phones, and performing key administrative tasks. We pride ourselves on delivering exceptional service, fostering collaboration, and having fun while maintaining professionalism. If you're a multitasker with strong communication skills and tech-savviness, we’d love to hear from you! <br> Key Responsibilities: Manage calendars, coordinate schedules, and organize travel arrangements. Greet visitors, clients, and vendors, ensuring a welcoming and detail oriented first impression. Direct individuals to the appropriate departments or staff members. Answer, screen, and route calls on a multi-line phone system. Perform administrative tasks such as processing and printing timecards, preparing shipping documentation, packing lists, and certificates of analysis. Assist with supply chain preparation tasks and documentation for related teams. Support the preparation of presentations and other materials as needed. Operate and maintain efficiency in various software tools, including Microsoft Office Suite, with training provided on specialized software. Top Must-Haves: Multitasking Skills: Proven ability to handle tasks for multiple teams (e.g., engineering, supply chain). Communication Skills: Strong, detail oriented communication with all levels of staff—from manufacturing teams to VPs. Tech Savviness: Proficiency in Microsoft Office Suite and a willingness to learn new software tools. Preferred Soft Skills & Personality Fit: Friendly and detail oriented demeanor—you'll be the face of our company! Presentation is important: =+ years of experience and detail oriented appearance, no visible facial tattoos or aggressive piercings (e.g., small, tasteful jewelry like a nose diamond is acceptable). Comfortable in a dynamic, collaborative environment that’s detail oriented yet fun. Engaging personality—someone approachable and vibrant (not too stuffy)! Why Join Us? Opportunity to work with a diverse and dynamic team. A positive company culture that values collaboration and professionalism. Training opportunities to learn specialized software and systems. Competitive compensation and benefits package. Interested in applying? If you are highly organized, detail oriented, and tech-savvy with a positive attitude, we’d love to hear from you! Apply today to join a team that is as fun as it is detail oriented.
