<p>Or client is offering an exciting opportunity for an Accounts Payable Specialist in the Wholesale Distribution industry in Houston, Texas. In this role, you will be handling full-cycle accounts payable, three-way match processing, and dealing with high volume transactions. The workplace is a dynamic environment where you will use your skills in account reconciliation, coding invoices, data entry, invoice processing, Microsoft Excel, and Oracle.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensure accurate and efficient processing of customer credit applications</p><p>• Handle high volume invoice processing</p><p>• Maintain and update customer credit records regularly</p><p>• Utilize Oracle and Excel to manage accounts payable</p><p>• Manage full-cycle accounts payable processing</p><p>• Execute three-way match for invoice processing</p><p>• Perform data entry and coding for invoices</p><p>• Regularly reconcile account balances</p><p>• Respond and resolve customer inquiries related to accounts payable</p><p>• Monitor customer accounts and take necessary action when needed.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Houston, Texas. This is a long-term contract position where you will play a key role in managing the full cycle of accounts payable processes with accuracy and efficiency. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to thrive in a dynamic work environment.<br><br>Responsibilities:<br>• Review and verify invoices to ensure proper purchase orders, coding, and authorization are in place.<br>• Process vendor and inter-company accounts payable invoices accurately and efficiently.<br>• Generate vendor payments, including checks, wires, and emergency manual payments, according to the business calendar.<br>• Address vendor payment inquiries promptly and reconcile vendor statements as needed.<br>• Maintain and organize vendor files, ensuring compliance with company standards.<br>• Compile and prepare 1099 documentation to meet filing requirements.<br>• Manage both digital and physical document files to support record-keeping and auditing processes.<br>• Collaborate with field office personnel to ensure adherence to established accounting policies and procedures.<br>• Provide assistance to the accounting team and other departments as required.<br>• Contribute to the continuous improvement of company processes, including safety programs and quality management systems.
<p>Our Client is looking for an Accounts Payable Specialist for their location in East Houston. The ideal candidate will possess strong organizational skills and excel at managing high-volume invoice processing while maintaining accuracy and attention to detail. This role is essential in ensuring smooth financial operations and resolving discrepancies efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage over 300 invoices weekly, ensuring accuracy and timely payments.</p><p>• Reconcile vendor accounts and address discrepancies through thorough investigation and resolution.</p><p>• Handle both purchase order (PO) and non-purchase order (Non-PO) invoices with precision.</p><p>• Collaborate with internal teams to ensure proper coding and approval of invoices.</p><p>• Utilize intermediate to advanced Microsoft Excel skills to streamline processes and analyze data.</p><p>• Manage inventory-related accounts payable tasks effectively and accurately.</p><p>• Research and implement process improvements to enhance efficiency and accuracy.</p><p>• Support intercompany transactions and maintain accurate records.</p><p>• Maintain compliance with financial policies and procedures while managing accounts payable operations.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Houston, Texas. In this Contract-to-Permanent position, you will play a key role in managing financial transactions, ensuring accuracy, and maintaining strong relationships with vendors. This is an opportunity to leverage your expertise in accounts payable processes while contributing to a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring timely and accurate payments to vendors.<br>• Reconcile vendor statements and resolve discrepancies promptly.<br>• Input numeric data into financial systems with precision and attention to detail.<br>• Utilize Microsoft Dynamics 365 Business Central to manage accounts payable workflows.<br>• Generate and analyze reports using Microsoft Excel to support financial decision-making.<br>• Communicate with vendors effectively, including in Spanish, to address inquiries and maintain strong and reliable relationships.<br>• Collaborate with internal teams to ensure seamless financial operations.<br>• Monitor and maintain accurate records of all accounts payable transactions.<br>• Assist in month-end closing procedures related to accounts payable.
<p>re you an experienced Accounts Payable Specialist ready to take the next step in your career? Our client, located in Conroe, TX, is seeking an exceptional professional to join their team and contribute to their fast-paced, dynamic environment.</p><p><strong>Responsibilities</strong>:</p><p>The Accounts Payable Specialist will be responsible for overseeing the full cycle AP process, ensuring timely and accurate payment of invoices, and reconciling accounts while maintaining close attention to detail. Key duties include:</p><ul><li>Managing full cycle accounts payable processes.</li><li>Accurately processing expense reports.</li><li>Creating journal entries and account reconciliations.</li><li>Collaborating cross-functionally as a team player to meet company goals.</li><li>Prioritizing workflows with strong time management skills.</li></ul><p>This is a direct hire role paying up to 24/HR plus benefits working 100% in office. </p><p><br></p><p><br></p><p><br></p>
<p>We are looking for an experienced Accounts Payable Team Lead to join a dynamic healthcare organization in Bellaire, Texas. This Contract-to-Permanent position offers an opportunity to oversee critical areas such as payment processing, vendor management, and business expense systems, ensuring smooth financial operations. The ideal candidate will bring extensive expertise in accounts payable processes and advanced technical skills to lead and optimize these functions effectively. This role is a hybrid position and will require 100% onsite attendance when in training. </p><p><br></p><p>Responsibilities:</p><p>• Manage and supervise payment processing operations to ensure timely and accurate transactions.</p><p>• Oversee vendor master management, including compliance with Form 1099 requirements.</p><p>• Lead the administration and optimization of business expense systems, such as Concur, or similar platforms.</p><p>• Utilize advanced Microsoft Excel skills, including pivot tables and VLOOKUP formulas, to analyze and reconcile accounts.</p><p>• Collaborate with external suppliers and internal teams to maintain strong vendor relationships.</p><p>• Ensure adherence to internal controls and regulatory guidelines in all accounts payable activities.</p><p>• Drive process improvement initiatives to enhance efficiency and accuracy within the accounts payable department.</p><p>• Provide expertise in Oracle Cloud systems to support financial operations effectively.</p><p>• Supervise month-end close processes and account reconciliations.</p><p>• Monitor and manage p-card and one-card systems for business expenses.</p>
We are looking for a detail-oriented Coordinator, Accounts Payable to join our team in Houston, Texas. This long-term contract position offers a hybrid work schedule, with onsite work Monday through Thursday and remote work on Fridays. The ideal candidate will bring expertise in accounts payable, strong analytical skills, and the ability to prioritize and manage multiple tasks in a dynamic environment.<br><br>Responsibilities:<br>• Oversee accounts payable processes, including corporate card applications, training, and addressing policy-related inquiries.<br>• Provide hands-on training and create documentation to support employees transitioning to new systems.<br>• Utilize data to manage and track the migration of Pcard suppliers, cardholders, and travel expense cardholders to updated systems.<br>• Analyze large datasets using Excel or similar tools to identify trends and ensure accurate reporting.<br>• Monitor project progress, provide detailed tracking, and offer actionable recommendations based on findings.<br>• Collaborate with cross-functional teams to ensure alignment between data-driven insights and business objectives.<br>• Develop and refine process documentation to improve efficiency and compliance.<br>• Host training sessions and facilitate communication regarding corporate card policies and procedures.<br>• Evaluate current processes to identify opportunities for continuous improvement and ensure adherence to established policies.<br>• Utilize tools such as Concur, ServiceNow, and Excel to streamline workflows and enhance reporting capabilities.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Houston, Texas. This long-term contract position offers a hybrid work schedule, combining on-site work Monday through Thursday and remote work on Fridays. The role requires expertise in processing invoices, managing payments, and maintaining accurate financial records.<br><br>Responsibilities:<br>• Review and verify vendor invoices, ensuring accuracy in remittance addresses and supplier information.<br>• Accurately input invoice data into spreadsheets and internal systems.<br>• Communicate with vendors to address discrepancies, clarify invoice details, and gather missing information.<br>• Apply appropriate general ledger codes to invoices for correct accounting classification.<br>• Batch, post, and reconcile invoices against calculator tapes and system-generated reports.<br>• Process manual and automated checks for approved payment requests.<br>• Maintain organized filing systems for invoices, checks, and journal entries.<br>• Assist with general journal data entry and account balancing tasks.<br>• Support data migration efforts across multiple payment platforms.<br>• Perform additional duties as needed to ensure smooth operations.
We are seeking an Accounting Manager/Supervisor to join our team in Houston, Texas. The role involves the management and supervision of various accounting functions, with a focus on maintaining accurate customer records and resolving customer inquiries. This role offers an exciting opportunity for those adept in handling tasks such as processing customer credit applications and monitoring customer accounts.<br><br>Responsibilities:<br>• Overseeing the accurate and efficient processing of customer credit applications<br>• Maintaining precise customer credit records<br>• Implementing and managing Accounting Software Systems<br>• Utilizing ADP - Financial Services for various accounting tasks<br>• Leveraging BlackLine and Concur for efficient account management<br>• Ensuring effective use of ERP - Enterprise Resource Planning for various accounting functions<br>• Supervising Accounts Payable (AP) and Accounts Receivable (AR) operations<br>• Conducting auditing activities as required<br>• Overseeing billing functions to ensure accuracy and timeliness<br>• Handling the preparation and posting of monthly journal entries
<p>We are offering an exciting opportunity in the industrial services/distribution industry for an Accounting Manager/Supervisor based in Houston, Texas. You will be tasked with overseeing various accounting and administrative functions, which includes managing financial reports, reconciling bank statements, and handling accounts payable and receivable.</p><p><br></p><p>Responsibilities </p><p>• Oversee and ensure efficient processing of accounts payable and receivable</p><p>• Carry out general accounting duties such as monthly adjusting entries</p><p>• Conduct bank and general ledger reconciliations diligently </p><p>• Prepare and maintain a 13-week cash flow forecast</p><p>• Generate comprehensive financial reports</p><p>• Maintain the chart of accounts systematically</p><p>• Respond to information requests for tax preparation</p><p>• Take charge of sales tax matters</p><p>• Forecast profit & loss and balance sheet</p><p>• Calculate and process commission/bonus payments</p><p>• Utilize accounting software systems effectively</p><p>• Leverage ERP for enterprise resource planning</p><p>• Perform auditing tasks and billing functions when required.</p>
<p>We are seeking a highly organized and proactive <strong>Facilities Coordinator</strong> to support the operational focus of our client in Northwest Houston. This role is contract to hire and 100% onsite! The ideal individual will play a key role in ensuring the workplace runs smoothly, safely, and efficiently while contributing to an engaging and productive environment for both employees and visitors. This role supports the physical, digital, and cultural experience within the office and is essential in upholding our workplace standards and supporting key business operations.</p><p><strong>Purpose & Scope:</strong></p><ul><li>Ensure operations in the assigned region function effectively, efficiently, and safely.</li><li>Support a positive and seamless employee and client experience across all aspects of the office environment.</li></ul><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Operational Support</strong></p><ul><li>Oversee physical management of assigned office locations, including systems, maintenance, and vendor management.</li><li>Lead building services, renovations, and office relocations as needed.</li><li>Implement and uphold company-wide office policies.</li><li>Manage front office functions including visitor access, reception, and overall workplace readiness.</li><li>Provide day-to-day direction for the local facilities team.</li></ul><p><strong>Financial Oversight</strong></p><ul><li>Manage facilities budgets, ensuring accurate forecasting and cost-effective execution of projects.</li><li>Oversee vendor contracts and price negotiations to ensure optimal value.</li><li>Support lease management and negotiations in partnership with the VP of Global Facilities & Employee Experience.</li></ul><p><strong>Health, Safety, Environment & Quality (HSEQ)</strong></p><ul><li>Champion health and safety compliance, including fire safety, first aid, and emergency preparedness.</li><li>Conduct regular audits and ensure compliance with corporate HSEQ policies.</li><li>Organize training and serve as a local point of contact for emergency response efforts.</li><li>Lead office sustainability efforts and promote environmentally responsible practices.</li></ul><p><strong>Employee Engagement & Culture</strong></p><ul><li>Organize and manage internal events, such as Town Halls, wellness programs, and office socials.</li><li>Partner with HR and business unit leaders to support initiatives that drive team connection and employee well-being.</li><li>Help cultivate a collaborative and inclusive office culture.</li></ul><p><br></p><p><strong>Qualifications & Key Competencies:</strong></p><ul><li>2–5 years of experience in facilities coordination, office management, or operations</li><li>Strong project management skills; ability to lead workplace projects, negotiate contracts, and manage risk</li><li>Excellent communication skills with a strong service orientation</li><li>Proactive, innovative mindset with a focus on continuous improvement</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Teams); experience with Jira is a plus</li><li>Knowledge of health and safety regulations and best practices</li><li>Ability to manage multiple priorities and work both independently and collaboratively</li></ul><p><br></p><p>If you are interested, please APPLY TODAY! </p>
We are looking for a detail-oriented Accounting Assistant to join our team in Beaumont, Texas. This Contract-to-long-term position requires working onsite and offers an excellent opportunity to contribute to a dynamic accounting department. The ideal candidate will assist with essential financial operations, ensuring accuracy and efficiency in daily tasks.<br><br>Responsibilities:<br>• Perform data entry for Accounts Payable (AP) and Accounts Receivable (AR) transactions, ensuring accuracy and compliance.<br>• Maintain vendor records by updating W9 information and other necessary details.<br>• Prepare and process cash deposits in a timely and secure manner.<br>• Utilize accounting software systems to manage financial data and reporting.<br>• Assist with bank reconciliations to ensure proper alignment of financial records.<br>• Support auditing processes by organizing and reviewing relevant documentation.<br>• Collaborate with the team to streamline accounting functions and improve workflows.<br>• Handle ERP system tasks related to financial operations and reporting.<br>• Monitor and manage expense reports using tools such as Concur.<br>• Provide administrative support to the accounting department as needed.
<p>Our client is looking for an experienced Bookkeeper to join their team in North Houston, Texas. In this contract-to-permanent role, you will support financial operations within the construction industry, focusing on accounts payable, accounts receivable, and project-based accounting. This position requires strong attention to detail, proficiency in QuickBooks, and a solid understanding of lien processes and retainage. The role is fully onsite, Monday-Friday from 8-5. </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including sorting purchase orders, entering invoices into QuickBooks, and ensuring vendor payments are accurate and timely.</p><p>• Handle accounts receivable tasks such as generating customer invoices, processing monthly billing, and issuing lien notices for overdue accounts.</p><p>• Reconcile bank and credit card statements on a monthly basis to ensure accuracy in financial reporting.</p><p>• Prepare financial statements, including profit and loss reports and balance sheets, while managing tax payments and compliance.</p><p>• Maintain detailed records of lien releases, retainage, and vendor folders, ensuring all documentation is up-to-date and organized.</p><p>• Resolve vendor and client inquiries related to billing, payments, and general accounting issues with professionalism and efficiency.</p><p>• Provide administrative support, including document notarization, mail management, and assisting with company vehicle registrations.</p><p>• Collaborate with the Office Manager to streamline filing and office operations.</p><p>• Utilize QuickBooks for journal entries and miscellaneous accounting data entry.</p><p>• Support accounts receivable factoring loans and ensure proper documentation.</p>
<p>We are looking for an experienced Accounting Clerk to join our team in Houston, Texas. This is a long-term contract position offering the flexibility of part-time work, with approximately 15 hours per week. The ideal candidate will play a key role in maintaining accurate financial records and supporting various accounting functions.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices, payments, and journal entries using QuickBooks, ensuring accuracy and timeliness.</p><p>• Perform account reconciliations in QuickBooks and Excel to maintain up-to-date financial records.</p><p>• Assist with the preparation of monthly, quarterly, and annual financial reports.</p><p>• Maintain organized and accurate financial documentation, adhering to company policies.</p><p>• Utilize various company platforms and tools as needed to complete assigned tasks.</p><p>• Collaborate with the Office Manager to address financial inquiries and ensure smooth operations.</p><p>• Generate reports and analyze financial data to support decision-making processes.</p><p>• Handle accounts payable (AP) and accounts receivable (AR) tasks with attention to detail.</p><p>• Troubleshoot and resolve discrepancies in financial records efficiently.</p>
<p>Our client is looking for a detail-oriented Accounting Clerk to join their team in The Woodlands, Texas. In this contract-to-permanent position, you will play a key role in ensuring accurate financial recordkeeping and supporting day-to-day accounting operations. This role is ideal for a proactive individual with strong organizational skills and a collaborative mindset. The position is fully onsite, Monday-Friday from 8-5. </p><p><br></p><p>Responsibilities:</p><p>• Record daily deposits and bank transactions in the general ledger with precision and timeliness.</p><p>• Perform weekly and monthly reconciliations of general ledger accounts to bank statements across multiple locations.</p><p>• Collaborate effectively with facility teams and managers to address accounting inquiries and ensure smooth operations.</p><p>• Reconcile monthly cash clearing accounts against cash receipts journal reports to maintain accuracy.</p><p>• Process Positive Pay transactions for accounts payable checks to safeguard against payment discrepancies.</p>
<p>Plant Accountant – Manufacturing | East Houston, TX</p><p>A Manufacturing company with operations across North America is seeking a <strong>hands-on Plant Accountant</strong> for their Houston facility, located just outside Beltway 8 on the East Side. This role offers the unique opportunity to not only manage plant-level accounting but also serve as a <strong>strategic partner to the Plant Manager and operations team</strong>, driving accountability, transparency, and operational insights.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead month-end close activities for the Houston plant and related departments</li><li>Analyze plant production cost variances and understand key operational drivers</li><li>Collaborate with the Group Cost Accountant to ensure accurate month-end inventory balances</li><li>Prepare monthly working papers, financial reports, and supporting documentation</li><li>Develop and improve accounts payable processes across the group of companies</li><li>Train new accounting team members on standard procedures for manufacturing plants</li><li>Work closely with plant operations to improve processes and drive performance</li></ul><p><br></p><p><br></p>
<p>Our client located in Spring, TX is seeking an Accounts Receivable Specialist with a focus in Collections. The AR Specialist must have 2+ years of experience in high volume Collections, reviewing Aging Reports, and experience with VLOOKUP's and Pivot Tables in Excel. This is a direct hire opportunity paying up to 55K plus benefits working 3 days in office and 2 days from home.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process customer credit applications in a timely manner</p><p>• Maintain precise records of customers' credit </p><p>• Handle customer inquiries and resolve them efficiently</p><p>• Keep a close eye on customer accounts and take necessary actions</p><p>• Use Microsoft Excel to manage and analyze data</p><p>• Perform account reconciliations regularly</p><p>• Oversee cash collections and commercial collections</p><p>• Regularly review Aging Reports to ensure timely collections</p><p>• Use VLOOKUP's and Pivot Tables in Excel to streamline operations and improve efficiency.</p>
<p>Robert Half is currently seeking a detail-oriented and proactive <strong>Billing Analyst</strong> for a contract-to-hire opportunity with our client near downtown Houston. This is an excellent chance to showcase your accounting and finance expertise in a dynamic and fast-paced work environment.</p><p><br></p><p><strong>Job Responsibilities</strong></p><ul><li><strong>Invoice Preparation:</strong> Ensure timely and accurate preparation of customer invoices.</li><li><strong>Traffic Audit:</strong> Audit traffic positions to confirm traffic logs presented with customer invoices are correct.</li><li><strong>Sales Support:</strong> Provide contract and invoice details to facilitate Sales team requests and ensure all revenue per contract information is presented for review.</li><li><strong>General Responsibilities:</strong> Perform other duties as assigned, ensuring optimal workflow and efficiency.</li></ul>
<p>Accounts Receivable Analyst Job Description - Baytown, Texas (SAP Required) Are you detail-oriented, organized, and analytical? Do you have experience in accounts receivable and a knack for leveraging SAP to drive efficiency? A growing company in Baytown, Texas, is seeking an Accounts Receivable Analyst to join their team. If you specialize in managing payment collections, reconciling accounts, and enjoy working in a dynamic and fast-paced environment, this role may be the perfect fit for you.</p><p><br></p><p>Key Responsibilities: </p><p>1. Accounts Receivable Management: Process daily invoices and bills, monitor outstanding balances, and manage collections to ensure timely payments. </p><p>2. Dispute Resolution: Identify and resolve discrepancies on customer accounts while maintaining strong communication with internal and external teams. </p><p>3. Reconciliation: Perform account reconciliations and investigate variances to ensure financial accuracy. </p><p>4. Reporting: Prepare and analyze accounts receivable reports, aging summaries, and cash flow forecasts for management review. </p><p>5. Customer Communication: Maintain detail oriented relationships with clients regarding payment updates or account status. </p><p>6. SAP Utilization: Use SAP systems to track invoices, credit memos, and payments; continuously improve systems processing. </p><p>7. Compliance: Ensure adherence to company policies, finance regulations, and full compliance with audit requirements. </p><p>8. Cross-Functional Collaboration: Work closely with sales, customer service, and operations teams to streamline processes.</p>
<p>Our client is looking for an experienced Payroll Specialist to join their team in Webster, Texas. This position involves managing comprehensive payroll processes for union and non-union employees while ensuring compliance with tax regulations and company policies. The ideal candidate thrives in a structured, detail-oriented environment and is ready to take ownership of payroll operations.</p><p><br></p><p>Responsibilities:</p><p>• Process weekly payroll for approximately 400 union and 100 non-union employees with accuracy and efficiency.</p><p>• Perform full-cycle payroll duties, including data entry, reconciliation, and generating reports.</p><p>• Collaborate with the Payroll Manager to resolve payroll inquiries and optimize workflows.</p><p>• Utilize ADP Workforce Now to manage payroll functions, with training available for candidates new to the system.</p><p>• Ensure payroll taxes comply with federal, state, and local regulations by reviewing and verifying calculations.</p><p>• Manage union payroll requirements, including specialized deductions, benefits, and reporting.</p><p>• Maintain detailed payroll records to ensure compliance with company policies and legal standards.</p><p>• Investigate and resolve payroll discrepancies by working with internal teams and stakeholders as needed.</p>
We are in the search for a Billing Specialist to join our team in Kemah, Texas. As a Billing Specialist, you will be tasked with managing project billing processes, interpreting and extracting billing information from contracts, and handling AIA billing procedures. <br><br>Responsibilities:<br>• Ensuring accurate and efficient processing of portal invoicing and timely submissions via client platforms.<br>• Reviewing and interpreting contracts to extract relevant information for billing, aligning it accurately with project terms and conditions.<br>• Managing the execution of AIA billing processes, generating necessary documents and maintaining compliance with guidelines.<br>• Preparing and tracking detailed time-and-material invoices based on the scope of projects.<br>• Assisting in the preparation and submission of liens when required, ensuring proper documentation and adherence to legal procedures.<br>• Collaborating with other team members to streamline billing cycles and efficiently resolve discrepancies.<br>• Maintaining a proactive approach to problem-solving and demonstrating excellent attention to detail.<br>• Contributing effectively in a collaborative office setting while also demonstrating the ability to work independently.
<p>Our client in the Galleria area of Houston, TX is looking for a Payroll Specialist. They are looking for a Contract-to-Hire High-Volume<strong> </strong>Payroll Specialist and contribute to efficient payroll operations that make an impact!</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As a High-Volume Payroll Specialist, you will be responsible for:</p><ul><li>Processing payroll for a large number of employees while maintaining accuracy and compliance with federal, state, and local regulations (Source: Labor Market Overview, Robert Half).</li><li>Handling the full payroll cycle, including wage calculations, timekeeping, deductions, and adjustments.</li><li>Ensuring accurate employee tax filings, retirement contributions, and benefits deductions.</li><li>Responding to payroll-related inquiries and resolving discrepancies in a timely manner.</li><li>Collaborating with other departments such as finance and HR to maintain seamless payroll operations.</li><li>Staying current on updates to labor laws and payroll compliance standards.</li></ul><p><br></p>
<p>Our client is looking for an accounting clerk. This is a long-term contract position where you will play an integral role in managing the end-to-end check processing and payment administration for our organization. If you thrive in a fast-paced environment and excel at handling multiple tasks with precision, this opportunity might be perfect for you!</p><p><br></p><p><strong>Position Responsibilities:</strong></p><ul><li>Process all checks through SAP and Bottomline software, ensuring timely and accurate daily distribution.</li><li>Maintain operational knowledge of Bottomline software for check printing.</li><li>Balance Check Registers against Batch Status reports to ensure correctness.</li><li>Prepare outgoing checks for mailing (Certified, Regular, FedEx) and ensure proper delivery to the mailroom.</li><li>Coordinate Special Handling requests and attachments for outgoing checks.</li><li>Manage same-day check requests and adhere to required processing timelines.</li><li>Conduct check cancellations and process “Do Not Mail” requests when required.</li><li>Oversee monthly check-processing activities, such as LIS NPI Pottstown Retirees and Tax uploads.</li><li>Keep detailed logs, including the Certified Mail Log and FedEx Daily Closing Report.</li><li>Maintain check-related equipment, supplies, and data archiving for daily operations.</li><li>Execute payment program functions for electronic payments.</li><li>Respond to POS Pay notifications from banks with prompt decisions on check payments.</li><li>Resolve payment failures caused by incorrect details (e.g., banking information, payment methods, currency issues).</li><li>Manage and organize two dedicated mailboxes for Payment Admin/Check Admin.</li><li>Research and resolve payment-related issues.</li><li>Identify and recommend process improvements to enhance efficiency and streamline responsibilities.</li></ul><p><br></p>
<p>We are looking for a meticulous and organized Accounts Receivable Clerk to join our client's team in Humble, Texas. In this role, you will oversee collections, payment processing, and the accurate posting of payments to ensure smooth financial operations. The ideal candidate is experienced in accounts receivable processes and possesses strong analytical and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Monitor customer accounts to identify overdue payments and proactively initiate collection efforts.</p><p>• Foster positive relationships with clients while addressing payment delays and resolving disputes with attention to detail.</p><p>• Manage and maintain payment portals, ensuring client accounts are accurately set up and updated.</p><p>• Process incoming payments and apply them to customer accounts with precision and attention to detail.</p><p>• Investigate and resolve discrepancies between payment records and outstanding invoices.</p><p>• Record remittance advice to ensure payments are matched correctly with invoices.</p><p>• Communicate with clients to verify remittance details and address any questions.</p><p>• Collaborate with the accounting team to support month-end closing procedures and optimize workflows.</p><p>• Generate and share accounts receivable reports with relevant stakeholders to provide actionable insights.</p>
We are in search of an Accounts Receivable Associate to become part of our team in the property management industry located in Houston, Texas. In this role, you will manage various financial tasks, ensuring the smooth operation of our accounts receivable department. Your primary responsibilities will include handling tenant rent payments, tracking unpaid invoices, and maintaining accurate financial records.<br><br>Responsibilities:<br>• Manage tenant rent payments and ensure all payments are processed in a timely manner<br>• Keep track of all outstanding invoices and actively work on collecting overdue balances<br>• Maintain precise financial records to facilitate smooth cash flow operations<br>• Regularly communicate with tenants regarding past due accounts for effective collection<br>• Implement collection strategies in line with company policies and procedures<br>• Utilize Microsoft Excel and MRI for efficient data management and account reconciliation<br>• Monitor customer accounts and take necessary action when required<br>• Handle cash applications and commercial collections effectively
