We are looking for a motivated Office Assistant to join our team on a contract basis in Irving, Texas. In this role, you will support daily office operations and provide exceptional service to ensure smooth workflows. This position requires strong organizational skills, excellent communication, and the ability to build positive relationships with team members and clients.<br><br>Responsibilities:<br>• Manage and organize office documentation, ensuring accurate filing and record-keeping.<br>• Assist with scheduling and coordinating meetings, appointments, and events.<br>• Serve as the first point of contact for visitors and provide attentive assistance.<br>• Respond to emails, phone calls, and other correspondence promptly and efficiently.<br>• Maintain office supplies inventory and place orders as needed to ensure availability.<br>• Support team members with administrative tasks and special projects.<br>• Collaborate with colleagues to address any operational challenges and find solutions.<br>• Uphold a welcoming and organized office environment for both staff and guests.<br>• Monitor and handle incoming and outgoing mail and deliveries.
We are looking for an Administrative Assistant to join our team on a contract basis in Denton, Texas. This role involves conducting site visits to verify operational compliance for schools receiving federal grants. The position offers a flexible schedule and requires effective communication and organizational skills for ensuring accurate documentation and reporting.<br><br>Responsibilities:<br>• Conduct scheduled site visits at designated school locations to verify operational status and compliance.<br>• Communicate effectively with school representatives to arrange and confirm visit times.<br>• Complete and submit electronic documentation using provided forms in a timely manner.<br>• Ensure all information gathered during visits is accurate and meets compliance standards.<br>• Notify the team of any changes or issues with scheduled visits and assist in resolving them.<br>• Coordinate replacements if necessary, ensuring smooth transitions for scheduled appointments.<br>• Adhere to travel and time guidelines, factoring in preparation and reporting activities.<br>• Maintain a focused and respectful demeanor when interacting with school staff and representatives.<br>• Provide detailed feedback to supervisors regarding visit outcomes and observations.<br>• Follow all instructions and procedures related to audit requirements and reporting.
We are looking for an experienced and proactive Executive Assistant to provide high-level administrative support to our executive team. This Contract-to-Permanent position is based in Dallas, Texas, and requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion. The ideal candidate will excel in a fast-paced environment, ensuring smooth office operations while maintaining confidentiality.<br><br>Responsibilities:<br>• Manage complex calendars for executives, including scheduling appointments and coordinating meetings.<br>• Organize and book travel arrangements, including itineraries, accommodations, and transportation.<br>• Prepare and edit detailed documents, such as reports, presentations, and correspondence.<br>• Support board meetings by coordinating agendas, preparing materials, and following up on action items.<br>• Oversee daily office operations, including supplies management, vendor coordination, and workspace organization.<br>• Act as the primary point of contact for IT, Facilities, HR, and service providers.<br>• Assist with employee onboarding and offboarding processes, ensuring smooth transitions.<br>• Plan and manage office events and meetings, including catering, setup, and travel arrangements for attendees.<br>• Run errands and provide transportation for executives or board members as needed.<br>• Track deadlines, priorities, and tasks to ensure timely completion of executive objectives.
We are looking for an experienced and adaptable Executive Assistant to support a high-profile executive in Dallas, Texas. This unique role combines personal assistant duties with office management responsibilities, requiring exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate will provide seamless support while managing dynamic schedules, travel arrangements, and internal corporate events.<br><br>Responsibilities:<br>• Manage complex calendars, appointments, and reservations, ensuring seamless coordination for both personal and work-related commitments.<br>• Arrange and oversee travel logistics, meetings, and social engagements for the executive.<br>• Draft, proofread, and distribute correspondence, invitations, and other communications with attention to detail.<br>• Handle season tickets and passes for cultural, sports, and arts events, ensuring timely distribution.<br>• Respond promptly to calls, texts, and requests, offering real-time support with a high level of discretion.<br>• Plan and organize social engagements, community appearances, and special events with meticulous attention to detail.<br>• Execute errands, purchases, and personal logistics to support the executive's needs.<br>• Coordinate internal lunches, dinners, staff events, and celebrations, ensuring smooth execution.<br>• Manage office supplies procurement, employee appreciation gifts, and vendor relationships.<br>• Maintain a welcoming and organized office environment while partnering on special projects and initiatives.
<p>LITIGATION LEGAL ASSISTANT URGENTLY NEEDED!</p><p> </p><p>Calling all Litigation Legal Assistants. Fantastic opportunity at a well known downtown Dallas firm to support extremely nice attorneys! Ideal candidate will have a minimum of 5 years of progressive experience supporting a complex litigation desk. Previous experience providing document preparation and revision, including styling and formatting legal documents; managing busy calendars, mediations and depositions is required. Heavy client interaction, both written and verbal is a big part of this desk. Must have experience with e-filing in state and federal courts and know how to format briefs. Bring your happy back to your days. Confidentially email your resume directly to</p><p>Rosemarie.jones< at > roberthalf.< com ></p>
<p>We are looking for a skilled and detail-oriented<strong><u> Executive Assistant </u></strong>to provide comprehensive administrative support.<strong><u> This is a permanent/direct hire opportunity in Dallas, Texas.</u></strong> The ideal candidate will manage payroll, records, travel arrangements, and organizational reporting while ensuring compliance and accuracy across all tasks.</p><p><br></p><p>Responsibilities:</p><p>• Deliver high-level administrative assistance to the Executive Director, leadership team, and Trustees.</p><p>• Process biweekly payroll and maintain employee records, including personnel files and leave documentation.</p><p>• Organize and oversee records management, including retention schedules, electronic archives, and offsite storage.</p><p>• Coordinate travel, accommodations, and meeting logistics for Board members and staff, ensuring all arrangements run smoothly.</p><p>• Create the Annual Comprehensive Financial Report by designing, formatting, and collaborating with relevant staff.</p><p>• Monitor and respond to Open Records requests, ensuring timely and accurate completion.</p><p>• Review and approve invoices from vendors and benefit carriers for compliance and accuracy.</p><p>• Manage company credit cards and business accounts, reconciling transactions and safeguarding financial details.</p><p>• Assist in preparing Board meeting materials, agendas, and catering logistics while greeting and supporting attendees.</p><p>• Draft correspondence, certified agendas, and Board meeting minutes, ensuring proper documentation and publication.</p>
<p>Robert Half is seeking a proactive <strong>HR Assistant</strong> to support daily HR functions including onboarding, benefits administration, and employee records. This is a great opportunity for someone looking to grow within human resources.</p>
We are looking for an experienced Human Resources (HR) Manager to lead and oversee key HR functions, including recruitment, employee relations, and payroll management. This role involves fostering a positive workplace culture, ensuring compliance with policies, and driving employee engagement initiatives. Based in Irving, Texas, this position requires an independent and strategic leader with exceptional communication skills.<br><br>Responsibilities:<br>• Manage the full recruitment cycle, from sourcing candidates to onboarding new hires, ensuring a seamless hiring process.<br>• Oversee payroll operations for both hourly and salaried employees, maintaining accuracy and timeliness for a workforce of nearly 300 employees.<br>• Develop and implement HR policies and procedures to align with organizational goals and compliance standards.<br>• Lead efforts to enhance employee engagement and workplace culture, fostering a positive and productive environment.<br>• Provide guidance and support on employee relations issues, addressing concerns and resolving conflicts effectively.<br>• Supervise and mentor a team of three direct reports, including payroll, HR assistant, and administrative staff.<br>• Collaborate on strategic HR initiatives and offer insights to support long-term organizational growth.<br>• Ensure compliance with local, state, and federal labor laws and regulations.<br>• Manage and optimize HR information systems, including implementation and upgrades as needed.<br>• Act as a key advisor to leadership, delivering strategic recommendations and fostering open communication.
We are looking for a detail-oriented Project Assistant to support key administrative tasks on a contract basis. This role involves assisting with document management and ensuring efficient project execution in a structured services environment. Based in Dallas, Texas, this position is ideal for someone who thrives in a goal-oriented setting.<br><br>Responsibilities:<br>• Complete and submit electronic PDF forms accurately and efficiently.<br>• Ensure all project-related documentation is organized and accessible.<br>• Conduct brief site tours lasting 15-20 minutes, ensuring all necessary details are covered.<br>• Coordinate with team members to meet deadlines and project goals.<br>• Manage travel and time effectively to optimize productivity within the allotted hours.<br>• Provide administrative support to ensure smooth project operations.<br>• Communicate effectively with stakeholders to address any inquiries or concerns.<br>• Maintain confidentiality and handle sensitive information appropriately.
<p><strong><u>In-office position.</u></strong></p><p><br></p><p>Robert Half's client is looking for a highly skilled Assistant Controller to join our team in Dallas, Texas. In this role, you will oversee essential financial operations, ensuring compliance with accounting standards and regulatory requirements. The ideal candidate will bring a combination of leadership abilities, technical accounting expertise, and a commitment to driving operational efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily financial operations, including accounts payable, receivable, payroll, budgeting, and tax-related activities.</p><p>• Manage month-end, quarter-end, and year-end closing procedures to ensure accuracy and timeliness.</p><p>• Prepare and analyze financial reports, forecasts, and expenditures to support informed decision-making.</p><p>• Implement and enforce internal financial policies and controls to maintain compliance and operational integrity.</p><p>• Coordinate annual audit and tax-related activities, collaborating with external auditors and regulators.</p><p>• Supervise and mentor financial personnel, providing guidance on performance evaluations and growth opportunities.</p><p>• Develop strategies for cost optimization and operational improvements to enhance financial performance.</p><p>• Ensure compliance with relevant regulatory requirements by managing preparation of reports and schedules.</p><p>• Continually assess and refine financial procedures and internal control systems to improve efficiency.</p><p>• Support strategic financial planning efforts and contribute to long-term organizational goals.</p>
<p>We are looking for a detail-oriented and proactive Litigation Legal Assistant to join our dynamic legal team in Dallas, Texas. This role involves providing comprehensive support to five attorneys, each with varying workloads and needs. The ideal candidate is a self-starter who thrives in a collaborative environment and is committed to ensuring the smooth operation of litigation processes.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain attorneys’ calendars, ensuring deadlines and court dates are tracked and met.</p><p>• Prepare and file legal documents in both state and federal courts, adhering to all procedural requirements.</p><p>• Assist with trial preparation, including organizing trial notebooks and compiling necessary materials.</p><p>• Coordinate and oversee monthly billing tasks using the firm’s billing system.</p><p>• Handle general administrative duties such as correspondence, document formatting, and scheduling meetings.</p><p>• Collaborate with other staff members to manage workloads and ensure tasks are completed efficiently.</p><p>• Maintain and organize case files using cloud-based document management systems, preferably NetDocuments.</p><p>• Provide support with litigation tasks such as drafting pleadings, assembling exhibits, and conducting research.</p><p>• Act as a reliable point of contact for attorneys, helping them stay organized and focused on case priorities.</p><p>• Respond to urgent requests and adapt to changing priorities as needed, including occasional late-day tasks.</p><p>To apply, call Rosie Jones at 214-999-0909</p>
<p>We are looking for a detail-oriented and proactive Legal Assistant to join our team in Dallas, Texas. In this role, you will provide essential support to attorneys by managing litigation-related tasks and ensuring seamless operations within the legal department. If you thrive in a fast-paced environment and have a strong background in legal processes, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize litigation documents, including pleadings, motions, and discovery materials.</p><p>• Manage e-filing processes for court submissions, ensuring compliance with deadlines and requirements.</p><p>• Maintain and update calendars to track court dates, deadlines, and attorney schedules.</p><p>• Coordinate court filings and handle administrative tasks related to litigation matters.</p><p>• Assist in managing commercial and complex business litigation cases with attention to detail.</p><p>• Support defense litigation efforts by conducting research and preparing relevant documentation.</p><p>• Communicate effectively with clients, attorneys, and court personnel to facilitate case progress.</p><p>• Monitor case deadlines, ensuring timely completion of all legal tasks and filings.</p><p>• Organize and maintain case files to ensure easy access to critical information.</p><p>• Collaborate with attorneys and paralegals to streamline workflow and optimize case management.</p><p>You have the ability to make this job your job by emailing your resume directly to --</p><p>rosemarie.jones< at >roberthalf.< com ></p>
<p>An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.</p><p>• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.</p><p>• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.</p><p>• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.</p><p>• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.</p><p>• Utilize case management software and tools like Adobe Acrobat to organize and track case details.</p><p>• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.</p><p>• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.</p><p>• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.</p><p>Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones< at >roberthalf.< com ></p>
<p>We are looking for a detail-driven and highly organized Paralegal to join our client's legal team based in Dallas, Texas. This position is essential in overseeing contract management, legal documentation, and compliance processes while serving as a key liaison between internal teams and the General Counsel. The role offers a hybrid work environment, blending in-office and remote workdays, and requires a minimum of five years of relevant legal experience.</p><p><br></p><p>Responsibilities:</p><p>• Manage the company's contract database, ensuring records are updated, renewals are tracked, and vendor onboarding is completed efficiently.</p><p>• Assist in drafting, reviewing, and monitoring vendor and client contracts while coordinating amendments and renewals with relevant teams.</p><p>• Oversee vendor compliance documentation, including W-9 forms, certificates of insurance, and data security standards.</p><p>• Handle subpoenas, warrants, and privacy requests by liaising with law enforcement and customer service to ensure timely and accurate responses.</p><p>• Maintain organized records of legal correspondence and requests in compliance with company policies.</p><p>• Prepare and file corporate documents, including state and federal filings, ensuring accuracy and adherence to regulations.</p><p>• Conduct basic legal research, summarizing findings to support the legal team.</p><p>• Draft memos, correspondence, and summaries as needed to assist the General Counsel.</p><p>• Collaborate with IT and legal departments to review and approve contracts and data security measures.</p><p>• Ensure proper organization and management of legal documents and records to meet regulatory standards.</p>
Proposal Coordinator - 3+ Months, Potential for permanent, On-Site, 40 hours a week in North Dallas! Robert Half, Marketing & Creative is looking for a Proposal Coordinator to bring on for the next 3+ months, on-site in the North Dallas area, long-term is probable. Proposal Coordinator will be overseeing proposal and grant assets and elements, routing internal approvals and gathering content from multiple departments and managers. Proposal Coordinator will act as the liaison and home base for gathering, organizing, and delivering proposal-related requirements, Proposal Coordinator will be reading and interpreting technical and legal documents, to ensure details align with requirements supporting the compliance and risk assessment processes. Proposal Coordinator will work with all levels in the organization, ensuring communication and smooth transition throughout the proposal and grant process.
