We are looking for a dedicated and experienced Executive Assistant to join a nonprofit organization based in Brookfield, Illinois. This contract position involves providing high-level support to a Senior Vice President, ensuring smooth operations and guest-facing functions. If you thrive in a fast-paced, dynamic environment and excel at managing multiple priorities, this role offers an opportunity to make a meaningful impact. Responsibilities: • Manage and maintain complex calendars, including coordinating schedules and adapting to changes promptly. • Organize and facilitate internal and external meetings, including preparing agendas, distributing materials, and following up on action items. • Handle sensitive and confidential information with utmost discretion and professionalism. • Draft, proofread, and edit correspondence, memos, and other communications as needed. • Assist in coordinating projects by tracking deadlines and ensuring deliverables are met. • Process expense reports, invoices, and purchase orders efficiently and accurately. • Provide operational and administrative support to ensure seamless daily workflows. • Collaborate with team members to address urgent tasks and maintain high visibility within the organization.

• Minimum of 3 years of experience as an Executive Assistant supporting senior leadership, preferably in a nonprofit or operational setting. • Demonstrated expertise in managing calendars and anticipating scheduling needs. • Exceptional written and verbal communication skills, coupled with strong interpersonal abilities. • Highly organized and detail-oriented, with a proven ability to juggle multiple priorities effectively. • Proactive and resourceful approach to problem-solving, thriving in fast-paced environments. • Proficiency in Microsoft Office Suite, including Outlook and Teams. • Ability to work fully onsite Monday through Friday. • Experience with travel arrangements and executive meeting coordination preferred.

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Brookfield, IL
onsite
Temporary
35.15 - 37 USD / Hourly
We are looking for a dedicated and experienced Executive Assistant to join a nonprofit organization based in Brookfield, Illinois. This contract position involves providing high-level support to a Senior Vice President, ensuring smooth operations and guest-facing functions. If you thrive in a fast-paced, dynamic environment and excel at managing multiple priorities, this role offers an opportunity to make a meaningful impact. Responsibilities: • Manage and maintain complex calendars, including coordinating schedules and adapting to changes promptly. • Organize and facilitate internal and external meetings, including preparing agendas, distributing materials, and following up on action items. • Handle sensitive and confidential information with utmost discretion and professionalism. • Draft, proofread, and edit correspondence, memos, and other communications as needed. • Assist in coordinating projects by tracking deadlines and ensuring deliverables are met. • Process expense reports, invoices, and purchase orders efficiently and accurately. • Provide operational and administrative support to ensure seamless daily workflows. • Collaborate with team members to address urgent tasks and maintain high visibility within the organization.
2026-03-26T00:00:00Z