We are looking for a highly organized and proactive Executive Assistant to join our team in Chicago, Illinois. This role involves providing comprehensive administrative support to multiple executives in a fast-paced and dynamic environment. As part of a long-term contract, you will play a key role in ensuring smooth day-to-day operations and managing complex schedules. Responsibilities: • Manage and maintain executive calendars, ensuring efficient scheduling and prioritization of meetings and events. • Coordinate and arrange travel plans, including booking flights, accommodations, and transportation. • Prepare and organize materials for executive meetings, ensuring all required documents and information are readily available. • Handle expense reporting and reconciliation using tools such as Concur. • Serve as a liaison between executives and internal teams, facilitating effective communication and collaboration. • Support multiple executives, including MDs and VPs, by anticipating their needs and providing proactive assistance. • Adapt to varying personalities within the leadership team to ensure seamless interactions and support. • Utilize Salesforce and other software tools to streamline processes and manage data. • Maintain a detail-oriented and business casual demeanor in all interactions. • Contribute to a high-paced work environment by stepping in and taking initiative as needed.

• Minimum of 5 years of experience as an Executive Assistant, preferably in financial services or investment banking. • Proven expertise in calendar management and scheduling for multiple executives. • Strong background in coordinating travel arrangements and managing expenses. • Proficiency in Salesforce, Microsoft Office Suite, and other relevant software. • Ability to thrive in a fast-paced, high-pressure environment while maintaining attention to detail. • Excellent communication and interpersonal skills, with the ability to work well with diverse personalities. • Experience supporting leadership teams and managing competing priorities. • Familiarity with HR processes or a technical background is a plus.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

Chicago, IL
onsite
Temporary
30 - 36 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join our team in Chicago, Illinois. This role involves providing comprehensive administrative support to multiple executives in a fast-paced and dynamic environment. As part of a long-term contract, you will play a key role in ensuring smooth day-to-day operations and managing complex schedules. Responsibilities: • Manage and maintain executive calendars, ensuring efficient scheduling and prioritization of meetings and events. • Coordinate and arrange travel plans, including booking flights, accommodations, and transportation. • Prepare and organize materials for executive meetings, ensuring all required documents and information are readily available. • Handle expense reporting and reconciliation using tools such as Concur. • Serve as a liaison between executives and internal teams, facilitating effective communication and collaboration. • Support multiple executives, including MDs and VPs, by anticipating their needs and providing proactive assistance. • Adapt to varying personalities within the leadership team to ensure seamless interactions and support. • Utilize Salesforce and other software tools to streamline processes and manage data. • Maintain a detail-oriented and business casual demeanor in all interactions. • Contribute to a high-paced work environment by stepping in and taking initiative as needed.
2026-03-19T00:00:00Z