<p>We are looking for a detail-oriented Construction Administrator to support construction projects in Brea, California. This is a Contract, part-time role with the opportunity for additional hours. This position focused on coordinating documentation, vendor communications, cost-related records, and project tracking so project managers can keep work moving efficiently. The ideal candidate brings strong administrative experience in a construction environment, along with confidence using tools such as Smartsheet, Yardi, DocuSign, and Microsoft Office.</p><p><br></p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project and operations teams, including data entry, document management, and general coordination </li><li>Assist with preparing and organizing contracts, purchase orders, and change orders using tools like DocuSign </li><li>Track and update project information, including unit renovations, timelines, and project status in internal systems or Excel </li><li>Support vendor coordination by maintaining records, following up on invoices, and ensuring required documentation is on file </li><li>Help prepare basic reports, spreadsheets, and project documentation </li><li>Assist with Requests for Proposals (RFPs) by compiling information and organizing bid documents </li><li>Maintain organized digital filing systems to ensure accurate recordkeeping and compliance </li><li>Coordinate meetings, prepare agendas, and take meeting notes as needed </li><li>Provide general office support, including answering calls, managing correspondence, and supporting team members as needed</li></ul><p> </p>

<p>• Associate degree from a two-year college or technical program required; bachelor’s degree preferred.</p><p>• Hands-on experience handling vendor coordination, contract records, and construction-related documentation.</p><p>• Proficiency with Smartsheet or comparable project management software.</p><p>• Working knowledge of Yardi, DocuSign, and Microsoft Office applications, including Word, Excel, Outlook, OneDrive, and SharePoint.</p><p>• Strong organizational skills with the ability to manage data entry, filing systems, and multiple deadlines accurately.</p><p>• Strong communication skills, including the ability to support incoming calls and interact effectively with internal teams and external partners.</p>

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