We are looking for a Proposal Coordinator to support the development and delivery of high-quality, compliant proposal submissions for an architecture-focused organization in Boston, Massachusetts. This position plays a central role in organizing deadlines, collecting content from internal contributors and external partners, and shaping materials into clear, well-structured responses. The ideal candidate brings strong attention to detail, excellent time management, and the ability to maintain quality while working within fast-moving submission schedules.<br><br>Responsibilities:<br>• Coordinate the full proposal process from opportunity tracking through final submission, ensuring each deadline and requirement is met.<br>• Gather narratives, resumes, project examples, and supporting documentation from internal teams and subconsultants to build complete response packages.<br>• Review proposal materials for accuracy, consistency, formatting, and compliance with client instructions before delivery.<br>• Incorporate edits and stakeholder feedback into draft documents while maintaining version control and submission readiness.<br>• Prepare and submit completed proposals through client portals and other required delivery channels.<br>• Maintain organized records of pursuits, proposal content, and business development activity for future reference and reporting.<br>• Support the development of compelling response materials that align with RFP requirements and present the firm effectively.

• Previous experience supporting proposals, bids, or RFP responses, with proposal writing exposure strongly preferred.<br>• Background in architecture, engineering, design, or a related services environment is preferred.<br>• Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively.<br>• Excellent proofreading and document review skills with a sharp eye for detail and consistency.<br>• Proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel.<br>• Experience with Adobe tools is highly desirable.<br>• Ability to work calmly and accurately in deadline-driven situations.<br>• Strong written and verbal communication skills for coordinating with cross-functional contributors.

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