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18 results for Mailroom Assistant in Boston, MA

Office Assistant

Burlington, MA
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for a dependable Office Assistant to support daily test center operations. This Long-term Contract position is ideal for someone who stays calm in a structured, fast-moving setting and takes pride in delivering a detail-oriented experience for every visitor. The role combines front-desk support, administrative coordination, and exam room oversight while following strict security and compliance standards. Candidates should be comfortable with a flexible schedule that may include weekday, Saturday, occasional evening, and possible Sunday hours. Responsibilities: • Welcome test takers and visitors, provide clear check-in guidance, and confirm identity documents in accordance with site procedures. • Supervise the testing environment throughout the day, ensuring rules are followed and irregular activity is addressed promptly and appropriately. • Carry out required security steps, which may include screening measures and biometric or digital record collection when applicable. • Support front-office operations by answering inbound calls, scanning documents, handling clerical tasks, and maintaining organized records. • Protect confidential testing materials and maintain a secure, orderly workspace at all times. • Document incidents, exceptions, and candidate concerns accurately, escalating issues quickly when needed. • Assist with basic equipment handling, including packing, unpacking, and moving materials or devices in line with safety expectations. • Help create a fair and comfortable experience for all candidates by providing attentive assistance and consistent policy enforcement. • Adapt to changing weekly schedules based on site operating hours and testing demand.
2026-07-20T00:00:00Z

Office Assistant

Brockton, MA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to help keep daily administrative activities running smoothly in Brockton, Massachusetts. This Contract to permanent opportunity is ideal for someone who enjoys supporting customers, managing office tasks, and staying organized in a busy office setting. The person in this role will contribute to front-office efficiency by handling communications, coordinating appointments, and maintaining accurate records. Strong bilingual communication skills in Portuguese or Spanish are highly valued for this position. Responsibilities: • Manage incoming phone calls courteously, direct inquiries appropriately, and provide helpful assistance to callers. • Support day-to-day customer interactions by answering questions and ensuring a positive service experience. • Coordinate and confirm appointments while maintaining an orderly and up-to-date schedule. • Enter, update, and maintain office information with a high level of accuracy and attention to detail. • Organize documents, files, and general administrative materials to support efficient office operations. • Perform clerical and front-desk support tasks such as scanning paperwork and assisting with routine office needs. • Use tools such as Google Suite and HubSpot to complete administrative work and track information effectively.
2026-07-17T00:00:00Z

Administrative Assistant

Somerville, MA
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a busy office in Somerville, Massachusetts. This Long-term Contract opportunity is ideal for someone who enjoys customer-facing administrative work, manages changing priorities well, and can maintain accuracy in a fast-paced onsite environment. The person in this role will help keep daily office operations running smoothly by handling clerical tasks, coordinating communications, and supporting service-related administrative processes. Responsibilities:• Manage day-to-day administrative activities, including document handling, record updates, and general office support for the department.• Process billing and deposit-related paperwork with close attention to accuracy and established procedures.• Receive customer inquiries by phone or in person, document concerns clearly, and coordinate with field staff to support timely follow-up.• Enter and maintain information in departmental and office software systems to support operations and reporting needs.• Sort, stamp, and distribute incoming mail, packages, and internal correspondence to the appropriate team members.• Handle sensitive information with professionalism and sound judgment while maintaining confidentiality in daily work.• Work collaboratively with supervisors, coworkers, and members of the public to provide responsive administrative service.• Provide additional clerical assistance to related municipal staff when department priorities require broader office support.• Assist with onboarding or cross-training clerical team members on department procedures and administrative workflows.
2026-07-17T00:00:00Z

Administrative Assistant

Upton, MA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an experienced Administrative Assistant to support a financial planning advisor in Massachusetts. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong written communication, sound judgment, and a detail-oriented approach to daily office support. The role combines front-office coordination, clerical administration, and detail-focused assistance in a client-facing services environment. Responsibilities: • Provide day-to-day administrative support to a financial planning advisor, helping keep office operations organized and efficient. • Manage a light appointment schedule by coordinating meetings, updating calendars, and confirming availability as needed. • Handle weekly incoming and outgoing mail, ensuring documents are sorted, distributed, and routed accurately. • Answer inbound calls and respond to email correspondence in a courteous and attentive manner. • Perform data entry and general office administration with close attention to accuracy and confidentiality. • Welcome visitors and assist with receptionist-style duties to create a welcoming experience for clients and guests. • Use strong problem-solving skills to address routine administrative issues and escalate more complex matters when appropriate. • Support onsite office coverage during the initial training period, with the possibility of a limited hybrid schedule afterward.
2026-07-13T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who can manage administrative tasks efficiently, provide a welcoming front-desk presence, and maintain accurate records. The role requires strong organizational skills, sound judgment, and the ability to handle a steady flow of communication in a fast-paced environment. Responsibilities: • Coordinate day-to-day administrative activities to keep office operations organized and running smoothly. • Welcome visitors, manage front-desk interactions, and create a welcoming first point of contact for the office. • Handle incoming phone calls, route messages appropriately, and respond to routine inquiries courteously. • Prepare, update, and maintain records, files, and other documentation with a high level of accuracy. • Enter and verify data in internal systems to ensure information remains current and reliable. • Provide general clerical support such as scheduling, document preparation, and correspondence management. • Assist with office coordination tasks and support leadership or team members with administrative needs as they arise.
2026-07-20T00:00:00Z

Administrative Assistant

Franklin, MA
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in Franklin, Massachusetts. This summer assignment offers a part-time schedule and is ideal for someone who is organized, approachable, and comfortable managing tasks independently. The role involves a mix of front-office support, administrative coordination, and digital communication using common office tools and social media platforms. This assignment is expected to run through Labor Day weekend, with the possibility of extension. Responsibilities: • Provide day-to-day office support by handling clerical tasks, organizing information, and keeping administrative activities on track. • Welcome and assist callers or visitors courteously, ensuring a positive and helpful first point of contact. • Enter and update records accurately while maintaining organized files and documentation. • Use social media platforms effectively to support basic communication and outreach needs as assigned. • Work independently during scheduled hours, managing priorities with minimal supervision in an office setting. • Operate confidently on a MacBook and use standard office applications to complete assigned work. • Support reception-related activities, including monitoring communications and responding appropriately to routine inquiries. • Contribute to a detail-oriented office environment through strong interpersonal skills and a customer-focused attitude.
2026-07-20T00:00:00Z

Administrative Assistant

Rowley, MA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Rowley, Massachusetts. This contract-to-permanent opportunity is ideal for someone who communicates effectively, stays organized in a fast-paced setting, and is interested in building a long-term career with a growing company. The right candidate will help keep administrative processes running smoothly while serving as a welcoming and responsive point of contact for callers and visitors. Responsibilities: • Manage front office activities by greeting visitors, directing inquiries, and maintaining a detail-oriented reception presence. • Respond to inbound phone calls with courtesy and efficiency, taking accurate messages and routing requests to the appropriate team members. • Prepare, organize, and report invoice-related information while helping maintain accurate administrative records. • Perform data entry tasks with attention to detail to ensure documents, files, and office information remain current and reliable. • Provide day-to-day administrative support such as scheduling, document handling, filing, and general office coordination. • Assist with office systems and software used by the team, including supporting invoice and administrative tracking processes when needed. • Contribute to an organized and detail-oriented workplace by handling routine clerical duties and supporting evolving business needs.
2026-07-17T00:00:00Z

Document Operations Specialist-Mailroom

Boston, MA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Document Operations Specialist-Mailroom to support daily mailroom and document handling activities in Boston, Massachusetts. This Long-term Contract position focuses on processing incoming and outgoing mail, maintaining accurate records, and ensuring important loan servicing documents are routed, scanned, and tracked correctly. The ideal candidate is comfortable working with shipping carriers, handling time-sensitive materials, and using established procedures to research and resolve document exceptions. Responsibilities: • Prepare and dispatch outbound packages through FedEx and other delivery providers, ensuring shipments are labeled correctly and all required documentation is completed. • Scan and upload loan servicing documents into Salesforce in accordance with established processing guidelines and document classification rules. • Review mail items that fall outside standard procedures, investigate the appropriate next steps, and coordinate with internal teams to resolve issues quickly. • Prioritize urgent and deadline-driven correspondence to help maintain timely handling of critical loan servicing materials. • Receive vehicle titles, log them accurately, and determine whether they should be mailed, filed, or forwarded to Title Specialists for further action. • Use available systems and reference tools to gather information, verify document details, and make sound decisions during mail processing. • Assist remote colleagues by completing office-based support tasks related to document handling, shipping, and physical mail management. • Compare title inventory on site against leadership reports and help reconcile discrepancies as needed. • Carry out additional mailroom and document operations duties assigned by management to support team objectives.
2026-07-15T00:00:00Z

Human Resources (HR) Assistant

Brockton, MA
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a personable and detail-oriented Human Resources (HR) Assistant to support recruitment and onboarding activities for a healthcare organization in Brockton, Massachusetts. This fully onsite opportunity is a Contract to Permanent position and offers the chance to contribute to a fast-paced HR team that values accuracy, responsiveness, and a positive employee experience. The ideal candidate is comfortable handling administrative tasks, communicating with new employees, and managing multiple priorities throughout the onboarding process. Responsibilities: • Guide newly onboarded employees through each stage of the onboarding process to ensure a smooth and timely start. • Prepare and organize onboarding and orientation materials, making sure all documents are complete and ready for distribution. • Complete I-9 verification activities in accordance with company procedures and compliance standards. • Assist with prior authorization-related administrative support as needed within the HR function. • Respond to employee and candidate questions with professionalism and a strong customer service approach. • Maintain accurate personnel records and update onboarding documentation using Microsoft Office applications. • Coordinate with internal departments to confirm pre-employment steps are completed before start dates. • Support day-to-day HR administrative operations while managing multiple onboarding tasks at once.
2026-07-20T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Our client a successful law firm, is seeking a Legal Administrative Assistant to work in their Family Law department. This role is ideal for someone who is organized, dependable, and comfortable managing priorities in a collaborative legal environment. You will work closely with attorneys and colleagues across offices, helping maintain smooth daily operations through strong communication, scheduling, and document coordination. Locations: Boston office OR Worcester officeSalary: $72,000 - $100,000 (depending on experience)Schedule: Hybrid (4 days in, 1 day remote)Hours: 8:30am - 5:00pm Responsibilities:<ul><li>Coordinate and maintain attorney calendars, including scheduling appointments, meetings, court appearances, and travel arrangements</li><li>Draft, proofread, and format legal documents, correspondence, and reports with a high level of accuracy and attention to detail</li><li>Support attorneys with case management by organizing, updating, and maintaining case files and related documentation</li><li>Prepare and process legal documents, including pleadings, motions, e-filings, and correspondence, while ensuring compliance with legal procedures and deadlines</li><li>Maintain electronic and physical filing systems to ensure records are accurate, organized, and easily accessible</li><li>Assist with billing and invoicing functions, including time entry, expense tracking, and responding to client billing inquiries</li><li>Provide administrative support by managing phone communications, greeting clients, and coordinating incoming and outgoing mail</li><li>Collaborate with and provide backup support to other legal administrative assistants as needed</li><li>Perform additional administrative and operational duties as assigned to support the legal team and office operations</li></ul>
2026-07-08T00:00:00Z

Legal Assistant

Southborough, MA
onsite
Permanent / Full Time
66000 - 85000 USD / Yearly
Our client, a successful full-service law firm, is seeking a Legal Administrative Assistant to support their busy Litigation team. This position is suited to someone who brings sound judgment, strong organizational ability, and a service-focused approach to daily legal support work. The ideal candidate is comfortable working closely with attorneys and colleagues across offices while maintaining accuracy, professionalism, and responsiveness in a collaborative environment. Location: Southborough, MASchedule: Hybrid (4 days in office,1 day remote)Salary: $66,000 - $85,000 (depending on experience)Hours: 8:30am - 5:00pm (40-hour work week, 1 hour lunch) Responsibilities:<ul><li>Coordinate and manage attorneys’ calendars, including scheduling appointments, meetings, court appearances, and travel arrangements.</li><li>Draft, proofread, edit, and format legal documents, correspondence, and reports while ensuring accuracy, consistency, and attention to detail.</li><li>Support attorneys with case management activities by organizing, maintaining, and updating case files and related documentation.</li><li>Prepare and process legal documents, including pleadings, motions, e-filings, and correspondence, ensuring compliance with court rules and legal procedures.</li><li>Maintain both electronic and physical filing systems, ensuring records are organized, up-to-date, and readily accessible.</li><li>Assist with billing and invoicing functions, including time entry, invoice preparation, and responding to client billing inquiries.</li><li>Provide administrative support by answering and directing phone calls, welcoming clients and visitors, and managing incoming and outgoing mail.</li><li>Collaborate with and provide backup support to other legal administrative professionals as needed to ensure seamless office operations.</li><li>Perform additional duties and special projects as assigned to support attorneys and the overall needs of the firm.</li></ul>
2026-07-15T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
65000 - 100000 USD / Yearly
We are looking for a Legal Assistant to join a fast-paced business law office, where you will support litigation attorneys and paralegals across a wide range of matters. This position is well suited to someone who enjoys variety in their day, communicates effectively, and works well in a structured office setting. The role offers strong hands-on exposure to litigation support, client interaction, and law office operations for someone eager to build a long-term career in the legal field. Responsibilities: • Support four litigation attorneys with day-to-day administrative and case-related tasks across active legal matters. • Prepare, format, proofread, and revise correspondence, filings, and other legal documents for accuracy and consistency. • Coordinate meetings, calls, depositions, and other calendar-driven activities to keep case schedules on track. • Assemble, organize, and maintain electronic case materials for court submissions, client matters, and internal use. • Assist with court filing processes, subpoena preparation, and outgoing mailings while monitoring deadlines and status updates. • Communicate with clients, court personnel, opposing counsel, and internal staff in a detail-focused and service-oriented manner. • Track case activity and relay updates to attorneys and paralegals to help ensure timely follow-through on action items. • Conduct basic legal or procedural research and provide general operational support, including billing assistance and occasional deadline-driven work outside standard business hours.
2026-07-06T00:00:00Z

Legal Assistant

Worcester, MA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy practice focused on Family Law and Fiduciary Trusts in Worcester, Massachusetts. This opportunity is ideal for someone who excels at organizing legal work, managing priorities, and producing accurate documentation in a fast-paced legal environment. The role requires strong communication skills, technical confidence, and the ability to keep case materials, schedules, and filings running smoothly. Responsibilities:• Coordinate attorneys’ daily calendars by arranging meetings, client appointments, court dates, and travel logistics while helping maintain schedule accuracy.• Draft, edit, and format legal correspondence, reports, and case-related documents with careful attention to grammar, structure, and detail.• Support case administration by organizing files, tracking materials, and keeping both digital and paper records current and accessible.• Prepare and submit pleadings, motions, e-filings, and other court-related documents in accordance with filing deadlines and procedural requirements.• Maintain orderly filing systems so legal documents can be retrieved quickly and managed efficiently throughout the life of a matter.• Assist with billing activities by entering time, helping prepare invoices, and responding to routine client questions related to charges.• Work closely with attorneys to monitor task progress, coordinate documentation, and help keep family law and fiduciary trust matters moving forward.
2026-06-30T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $80,000 - $110,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-06-19T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
86000 - 91000 USD / Yearly
Our client, a successful & growing law firm, is seeking a Trusts & Estates Legal Assistant to join their practice in Boston, Massachusetts. This position is suited for someone who thrives in a busy legal setting, brings strong organizational skills, and can keep multiple matters moving efficiently. The role offers the chance to contribute to a respected legal team while supporting attorneys and clients with accuracy, attention to detail, and care. Location: Boston, MASchedule: Hybrid (4 days in office, 1 day remote)Salary: $86,000 - $91,000 (depending on experience) + bonuses + amazing benefitsHours: 35 hours a week Responsibilities:<ul><li>Managing attorney’s calendars, including client consultations, estate plan signings and probate deadlines.</li><li>Coordinate meetings and maintain scheduling priorities.</li><li>Opening and maintaining electronic and physical files, ensuring documents are organized and readily accessible.</li><li>Preparing, formatting and proofreading correspondence, legal documents and forms with accuracy and attention to detail.</li><li>Support estate plan execution, including document preparation and witnessing, as needed.</li><li>Scanning and binding executed plan documents and transmitting the same to clients.</li><li>Serve as professional point of contact for clients, advisors and families.</li><li>Preparing and submitting expense reports.</li><li>Assisting with billing and invoicing process, including client billing inquiries.</li><li>Coordinate mail/courier and document distribution as needed.</li><li>Provide cross-coverage for administrative team members, as needed.</li><li>Provide occasional front office coverage, as needed.</li></ul>
2026-06-24T00:00:00Z

Legal Assistant

Boston, MA
onsite
Temporary / Contract
22.1635 - 28 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support attorneys handling family law and fiduciary trust matters in Boston, Massachusetts. This position is ideal for someone who is highly organized, comfortable working with legal technology, and able to communicate professionally with clients, courts, and internal teams. The role will focus on document preparation, calendar coordination, case file management, and administrative support that helps keep legal matters moving efficiently. Responsibilities:• Coordinate attorney calendars by arranging meetings, court dates, client appointments, and travel logistics while helping prevent scheduling conflicts.• Draft, edit, and format legal correspondence, reports, and case-related documents with a high level of accuracy and professionalism.• Support daily case administration by organizing matter files, tracking deadlines, and maintaining complete records for active legal matters.• Prepare and submit pleadings, motions, court filings, and other legal documents through appropriate filing channels in compliance with procedural requirements.• Maintain both digital and paper filing systems so documents remain orderly, current, and easy to retrieve when needed.• Assist with billing activities by entering time, preparing invoice-related information, and responding to basic client billing questions.• Provide administrative support to attorneys across family law and fiduciary trust matters to help ensure smooth workflow and timely follow-up.
2026-06-30T00:00:00Z

Receptionist

North Waltham, MA
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations for a Contract assignment in Waltham, Massachusetts. This onsite role is ideal for someone who enjoys assisting visitors, managing incoming calls, and keeping administrative tasks on track in a well-organized healthcare office. The position is expected to provide one week of coverage and may offer longer-term potential for the right fit. Responsibilities: • Greet patients and visitors in a courteous, attentive manner and create a positive front-office experience. • Manage a multi-line phone system by answering incoming calls, directing inquiries, and taking accurate messages when needed. • Handle payment processing by charging credit cards on file and ensuring transactions are completed accurately. • Perform routine data entry and maintain organized records to support smooth day-to-day office operations. • Assist with front-desk coordination by monitoring arrivals, responding to general questions, and keeping the reception area orderly. • Support the team with part-time coverage needs and help maintain efficient administrative workflow throughout the assignment.
2026-07-20T00:00:00Z

Property Administrative Assistant

Somerville, MA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a Property Administrative Assistant to support daily office operations for a residential property team. This long-term contract position is ideal for someone who can balance multiple priorities, maintain a welcoming office presence, and deliver attentive service to residents, visitors, and internal stakeholders. The role combines front-desk coordination, administrative organization, and basic property accounting support to help keep the site running efficiently. Responsibilities: • Welcome residents, prospective tenants, vendors, and visitors to the management office while providing courteous and helpful assistance. • Manage incoming phone calls and direct inquiries to the appropriate team members, ensuring timely and accurate communication. • Process and distribute incoming mail, prepare outgoing correspondence, and maintain organized administrative records and filing systems. • Support rent collection activities, record payments accurately, and assist with accounts receivable and billing-related tasks. • Provide administrative support for property operations, including scheduling, document preparation, and routine office coordination. • Assist with accounts payable functions by organizing invoices, tracking documentation, and helping maintain accurate financial records. • Update and maintain resident, vendor, and property information within CRM, management, and accounting software platforms. • Contribute to budget tracking and other general accounting support activities as needed by the property management team.
2026-07-15T00:00:00Z