16 results for Receptionist in Boston, MA

Receptionist We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Smithfield, Rhode Island. This role involves providing excellent customer service while managing front desk operations, including greeting visitors and handling incoming mail and deliveries. If you thrive in a dynamic environment and enjoy being the first point of contact, we encourage you to apply. Responsibilities: • Welcome and assist visitors as they arrive, ensuring a positive and detail-oriented experience. • Direct visitors to appropriate departments or personnel based on their needs. • Handle incoming mail and deliveries, including sorting and distributing items efficiently. • Maintain a clean and organized reception area to create a welcoming environment. • Answer and manage phone calls, providing accurate information or redirecting inquiries. • Support administrative tasks, such as scheduling appointments or managing visitor logs. • Collaborate with team members to ensure smooth daily front desk operations. • Cover duties during staff absences or vacations when needed.

Receptionist We are looking for a detail-oriented and organized Receptionist to join our team in Providence, Rhode Island. In this long-term contract position, you will serve as the first point of contact for visitors and callers, while providing essential administrative support to ensure smooth office operations. This role is ideal for someone with excellent communication skills and a strong ability to multitask. Responsibilities: • Greet and assist visitors promptly and courteously upon arrival. • Manage a multi-line phone system, directing calls to the appropriate departments and taking accurate messages. • Coordinate and schedule appointments while maintaining updated calendars. • Perform data entry tasks with precision and ensure records are consistently up to date. • Respond to email correspondence in a timely and detail-oriented manner. • Organize and maintain physical and digital filing systems for easy access. • Order and manage office supplies to ensure all necessary materials are available. • Collaborate with team members to address administrative needs and resolve issues. • Utilize Microsoft Word, Excel, and Outlook for documentation, reporting, and communication tasks. • Deliver exceptional customer service to internal and external stakeholders.

Front Desk Coordinator We are actively searching for a Front Desk Coordinator to be a part of our team in Boston, Massachusetts, 02110, United States. This role offers a short term contract employment opportunity where you will be the primary contact for facility service coordination and front desk operations. In this role, you will have the opportunity to utilize your receptionist duties skills to effectively manage our front desk operations and provide excellent customer service. Responsibilities: • Directing the operations of the front desk to ensure smooth workflow • Coordinating facility services and ensuring the work environment is well-organized • Handling incoming calls and responding to inquiries in a timely and detail oriented manner • Planning and coordinating meetings and events to ensure successful execution • Keeping track of space utilization and making necessary arrangements for optimal usage.

Receptionist We are looking for an organized and personable Receptionist to join our team on a contract basis in Chestnut Hill, Massachusetts. This role requires excellent communication skills and the ability to manage multiple tasks efficiently while maintaining a meticulous and focused demeanor. If you thrive in a fast-paced environment and enjoy being the first point of contact for visitors and clients, this position could be a great fit for you. Responsibilities: • Manage incoming calls using a multi-line phone system, ensuring prompt and courteous communication. • Greet visitors and clients warmly, creating a welcoming environment. • Schedule and confirm appointments, coordinating calendars effectively. • Handle email correspondence and respond to inquiries in a timely manner. • Perform data entry tasks with accuracy and attention to detail. • Organize and maintain files, ensuring easy access to necessary documents. • Utilize Microsoft Word, Excel, and Outlook for various administrative tasks. • Provide outstanding customer service by addressing concerns and resolving issues promptly. • Collaborate with team members to support daily office operations. • Maintain a neat and orderly reception area to uphold the company's image.

Part Time Receptionist We are looking for a Part Time Receptionist to join our team in Malden, Massachusetts. In this contract role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and detail-oriented experience. The ideal candidate will possess strong organizational skills and a customer-focused approach. Responsibilities: • Operate and manage a multi-line phone system, ensuring calls are directed efficiently. • Welcome and assist visitors in a friendly and detail-oriented manner. • Perform accurate data entry tasks to maintain records and databases. • Handle email correspondence promptly and effectively. • Schedule appointments and manage calendars for staff or clients. • Organize and maintain files to ensure easy accessibility. • Utilize Microsoft Word, Excel, and Outlook for daily tasks and communications. • Provide excellent customer service to address inquiries and resolve concerns. • Collaborate with team members to support office operations.

Administrative Assistant We are offering a long term temporary employment opportunity for a meticulous Administrative Assistant in Lynnfield, Massachusetts. As an Administrative Assistant, you'll be tasked with a variety of administrative tasks in a private office setting, including managing vendor contracts, handling invoices, and providing excellent customer service over the phone. This role plays a crucial part in maintaining the smooth operation of our office environment.This role is part time, 3 days/week (Monday, Wednesday, Friday), 4 hours/day. Responsibilities: • Managing the renewal process for vendor contracts in a timely and efficient manner• Assisting with the preparation and dispatch of invoices via FedEx to our NY office bi-monthly• Utilizing Microsoft Office to enter and manage invoice data accurately in Excel• Carrying out receptionist duties, including professionally answering and directing phone calls• Handling the scanning and digital filing of business documents using a PC and scanner/printer• Ensuring the validity and availability of certificates of insurance.

Patient Registration We are looking for a dedicated Patient Registration specialist to join our team on a contract basis in Boston, Massachusetts. This role is ideal for someone with strong organizational skills and a passion for providing exceptional service in a healthcare environment. As part of our team, you will support front desk operations, assist patients with registration processes, and ensure accurate documentation of patient information. Responsibilities: • Greet patients and provide assistance with check-in and check-out procedures. • Input essential patient encounter details into the organization's system for various admission types, including day surgery. • Assemble and disassemble patient charts for day surgery cases, ensuring accuracy and completeness. • Conduct eligibility assessments for assistance programs using the organization's means test. • Document eligibility results and maintain accurate records within the system. • Guide patients through the Medicaid application process, offering clear and supportive explanations. • Monitor appointment schedules, cancellations, and no-show rates to maintain an updated database. • Provide coverage for the front desk as needed to ensure smooth operations.

Bilingual Spanish Administrative Assistant We are looking for a highly organized Bilingual Spanish Administrative Assistant to join our team in Roxbury, Massachusetts. This is a Contract to Permanent position in the non-profit sector, offering the opportunity to support a property management office with administrative and clerical tasks. The ideal candidate will bring excellent customer service skills and the ability to manage multiple responsibilities effectively. Responsibilities: • Serve as the first point of contact by welcoming guests and visitors to the management office. • Answer and direct incoming phone calls in a courteous and efficient manner. • Manage incoming and outgoing mail, ensuring timely and accurate handling. • Organize and maintain both physical and digital filing systems to support office operations. • Collect rent payments from residents and provide receipts as needed. • Assist with scheduling and coordinating meetings or appointments. • Respond to inquiries from current and prospective residents, ensuring a positive experience. • Support the property management team with various administrative tasks as needed. • Maintain office supplies and ensure the workspace is well-organized.

Administrative Assistant **Administrative Assistant** Our client is seeking an organized and resourceful Administrative Assistant to support a Principal Investigator (PI) and their lab in a fast-paced research environment. In this role, you will manage complex calendars, coordinate meetings and events, handle administrative tasks such as expense reports and visitor arrangements, and act as a primary liaison for internal and external contacts. The ideal candidate will demonstrate excellent judgment, strong communication skills, and the ability to prioritize and manage multiple responsibilities. ((Boston, Hybrid, Up to $70K)) *Bachelor’s degree or equivalent experience and education *3+ years of administrative experience *Previous experience in higher education or research services, required *Strong organizational and time management skills

Property Administrative Assistant We are looking for an organized and detail-oriented Bilingual Spanish Property Administrative Assistant to join our team in Somerville, Massachusetts. This is a long-term contract position that requires a strong background in property administration and financial systems. The ideal candidate will be skilled in managing accounting processes and supporting property management operations with efficiency and professionalism. Responsibilities:• Handle accounts payable (AP) and accounts receivable (AR) processes, ensuring accuracy and timely completion.• Manage billing functions, including generating invoices and processing payments.• Support budget development and tracking processes to ensure financial goals are met.• Utilize accounting software systems to maintain financial records and perform reconciliations.• Coordinate property management tasks, including tenant communications and service requests.• Work with CRM systems to maintain and update client information.• Assist with financial reporting and analysis to support decision-making.• Ensure compliance with organizational policies and financial regulations.• Collaborate with team members to improve operational workflows.• Provide administrative support to property management staff as needed.

Admissions Assistant We are looking for an organized and detail-oriented Admissions Assistant to join our team on a contract basis in Malden, Massachusetts. In this role, you will provide essential administrative support, ensuring smooth communication and efficient operations within the admissions department. This is a great opportunity to utilize your technical and interpersonal skills in a dynamic and collaborative environment. Responsibilities: • Respond to inbound calls and provide accurate information to prospective students and stakeholders. • Manage email correspondence, ensuring timely and precise communication. • Perform data entry tasks with precision to maintain accurate and up-to-date records. • Schedule and coordinate appointments, meetings, and events as needed. • Deliver excellent customer service by addressing inquiries and resolving issues effectively. • Conduct both inbound and outbound calls to support admissions processes. • Create, edit, and format documents using Microsoft Word, Excel, PowerPoint, and Outlook. • Assist with organizing and maintaining files and records for the department. • Collaborate with team members to streamline workflows and support departmental goals.

Admin Assistant We are looking for an Administrative Assistant to join our team in Stoneham, Massachusetts. In this role, you will play a vital part in ensuring the smooth operation of our office by managing administrative tasks, organizing workflows, and supporting team members. This is an excellent opportunity for someone with strong organizational skills and proficiency in Microsoft Office and Adobe Acrobat to thrive in a collaborative environment. Responsibilities:• Provide comprehensive administrative support, including scheduling appointments, handling correspondence, and coordinating meetings.• Utilize Adobe Acrobat to create, edit, and review documents while ensuring accuracy and security.• Prepare and format documents with precision using Microsoft Office tools such as Word, Excel, and PowerPoint.• Manage both digital and physical filing systems to maintain efficient and accessible records.• Assist in preparing and proofreading financial reports, tax documents, and other client-ready materials.• Oversee office supply inventory, coordinate orders, and resolve basic IT issues to maintain an organized workspace.• Monitor project deadlines, set reminders, and ensure timely completion of tasks.• Support the team with various administrative needs, demonstrating flexibility and adaptability.• Collaborate with team members to maintain an efficient and organized office environment. If interested, please send resumes to jeremy.tranfaglia@roberthalf

General Office Clerk We are looking for a dedicated General Office Clerk to join our team on a long-term contract basis in Franklin, Massachusetts. This role offers an excellent opportunity to contribute to day-to-day operations through your organizational and administrative skills. If you are detail-oriented and enjoy working in a collaborative office environment, this position is perfect for you. Responsibilities: • Perform accurate data entry and retrieval tasks to maintain organized records. • Manage filing systems, ensuring all documents are properly categorized and easily accessible. • Utilize Microsoft Excel to create and update spreadsheets for tracking information. • Coordinate schedules and appointments, maintaining efficiency and accuracy. • Handle email correspondence and calendar management using Microsoft Outlook. • Provide exceptional customer service by addressing inquiries and resolving issues promptly. • Scan, organize, and archive documents to ensure seamless access to information. • Prepare shipping documentation and oversee related logistics. • Support administrative tasks such as creating reports and drafting communications. • Assist with general office duties to ensure smooth daily operations.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Beverly, Massachusetts. This Contract-to-long-term position requires someone with strong organizational skills, confidence, and the ability to interact professionally with high-level clients, including surgeons and medical professionals. The role will initially be onsite during the contract period, with the potential for remote work once transitioned to a long-term role. Responsibilities: • Organize and manage agendas for board meetings to ensure all topics are thoroughly covered. • Facilitate and set up virtual meetings through Zoom, ensuring smooth technical operations. • Maintain accurate membership records and oversee the membership cycles. • Handle inbound and outbound calls with professionalism and efficiency. • Respond to email correspondence promptly while maintaining a high level of customer service. • Perform data entry tasks to ensure all information is correctly documented. • Schedule appointments and manage calendars to optimize workflow. • Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to support administrative tasks. • Create visually appealing presentations and materials using Canva or PowerPoint. • Collaborate with team members and adapt to occasional extended hours when required.

Part Time Administrative Coordinator We are looking for a Part-Time Administrative Coordinator to join our team in Chelmsford, Massachusetts. This is a Contract to permanent position that offers the opportunity to provide essential administrative and operational support to our facility. If you are organized, customer-focused, and thrive in a collaborative environment, we encourage you to apply. Responsibilities: • Receive and manage incoming packages and ensure proper distribution. • Provide back-office support to facilitate smooth daily operations. • Organize and coordinate weekly Friday lunches for employees. • Act as the primary liaison for building updates, sharing relevant information with the team. • Handle inbound calls and assist with inquiries in a detail-oriented manner. • Maintain schedules and calendars to ensure efficient time management for the team. • Support communication efforts to ensure clarity and consistency across the organization. • Perform additional administrative tasks as needed to support the team.

Administrative Assistant We are seeking a proactive and organized Administrative Assistant to support daily operations in a collaborative, fast-paced environment. This role includes managing inquiries, coordinating membership sign-ups, scheduling events, maintaining inventory, enforcing policies, supporting facility management, and fostering community engagement. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask effectively. Key Responsibilities:<ol><li>Administrative Support: Answer inquiries, manage schedules, and handle documentation.</li><li>Membership Coordination: Assist with applications, renewals, and record updates.</li><li>Event Coordination: Help plan and execute tours, classes, and community events.</li><li>Facility Management: Track inventory, schedule contractors, and assist with maintenance tasks.</li><li>Community Engagement: Serve as a welcoming point of contact for members and guests.</li></ol>Hours: Flexible, 20-30 hours/week, including mandatory availability on Wednesdays from 6-9 PM.Position Perks: Collaborate with a diverse team, engage with community members, and contribute to a creative and inclusive work environment.