<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will play a pivotal part in ensuring smooth office operations by handling administrative tasks, managing communications, and supporting scheduling needs. This position requires a proactive individual with strong organizational and multitasking skills.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct inbound calls while providing excellent customer service</p><p>• Manage email correspondence efficiently and respond to inquiries in a timely manner</p><p>• Perform accurate data entry tasks to maintain and update records</p><p>• Schedule and coordinate appointments, meetings, and other events</p><p>• Handle both inbound and outbound calls as needed to support business operations</p><p>• Prepare, edit, and format documents using Microsoft Word, Excel, and PowerPoint</p><p>• Organize and maintain files and records to ensure easy accessibility</p><p>• Collaborate with team members to address administrative needs and improve workflows</p><p>• Utilize Microsoft Outlook to manage calendars and communications effectively</p>
<p>We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Kingston, Massachusetts. This is a long-term contract position where you'll play a vital role in ensuring the smooth operation of administrative tasks. The role requires a proactive approach and strong organizational skills to support daily functions effectively.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain filing systems to ensure easy access to important documents.-Must be proficient with basic Excel functions-adding, deleting columns, etc</p><p>• Perform accurate data entry to update records and databases.</p><p>• Utilize Microsoft Office tools, including Word and Outlook, to manage correspondence and documentation.</p><p>• Handle inbound and outbound calls with professionalism and efficiency.</p><p>• Provide exceptional customer service through email and phone communications.</p><p>• Schedule appointments and coordinate calendars for team members.</p><p>• Assist with general administrative support tasks as needed to enhance team productivity.</p>
<p>We are looking for an Administrative Assistant to join our team in Stoneham, Massachusetts. In this role, you will play a vital part in ensuring the smooth operation of our office by managing administrative tasks, organizing workflows, and supporting team members. This is an excellent opportunity for someone with strong organizational skills and proficiency in Microsoft Office and Adobe Acrobat to thrive in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including scheduling appointments, handling correspondence, and coordinating meetings.</p><p>• Utilize Adobe Acrobat to create, edit, and review documents while ensuring accuracy and security.</p><p>• Prepare and format documents with precision using Microsoft Office tools such as Word, Excel, and PowerPoint.</p><p>• Manage both digital and physical filing systems to maintain efficient and accessible records.</p><p>• Assist in preparing and proofreading financial reports, tax documents, and other client-ready materials.</p><p>• Oversee office supply inventory, coordinate orders, and resolve basic IT issues to maintain an organized workspace.</p><p>• Monitor project deadlines, set reminders, and ensure timely completion of tasks.</p><p>• Support the team with various administrative needs, demonstrating flexibility and adaptability.</p><p>• Collaborate with team members to maintain an efficient and organized office environment.</p><p><br></p><p><br></p><p>If interested, please send resumes to jeremy.tranfaglia@roberthalf</p>
<p><strong>Robert Half Legal Permanent Placement is seeking a full-time, in-person Legal Administrative Assistant to join our client's team in Boston</strong>. The ideal candidate will bring 2 plus years of litigation experience, a proactive and positive attitude, and enjoy working in a close-knit, collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in preparing and editing pleadings and discovery materials for federal and state court cases, arbitration proceedings, and FINRA matters.</li><li>Navigate Massachusetts Rule 9A procedures adeptly.</li><li>Handle e-filing processes for both Massachusetts state courts and federal courts.</li><li>Proofread legal documents to ensure accuracy and contextual relevance.</li><li>Draft letters and discovery templates in alignment with procedural standards.</li><li>Manage case-related deadlines by maintaining an organized office calendar.</li><li>Create, manage, and store client files utilizing electronic and paper filing systems.</li><li>Conduct research using Westlaw, Pacer, and state court docket systems.</li><li>Compile hearing and trial binders, as well as deposition exhibits with precision.</li><li>Serve as a liaison with courts and litigation vendors, including process servers and couriers.</li><li>Provide general administrative support, such as phone coverage, handling incoming mail, scanning documents, compiling supply lists, and organizing deliveries.</li><li>Archive closed cases efficiently.</li></ul>
We are looking for an experienced HR Generalist to join our team in Woburn, Massachusetts. This role is pivotal in supporting our human resources operations and ensuring that organizational policies and processes align with business objectives. The ideal candidate will thrive in a dynamic environment and demonstrate strong interpersonal and organizational skills.<br><br>Responsibilities:<br>• Oversee recruitment efforts, including posting job openings, screening candidates, and coordinating interviews.<br>• Administer employee onboarding and offboarding processes to ensure a seamless experience.<br>• Maintain and update employee records, ensuring compliance with legal and organizational requirements.<br>• Support the development and implementation of HR policies and procedures.<br>• Manage employee relations by addressing workplace concerns and resolving conflicts.<br>• Coordinate training programs and development initiatives to enhance staff skills.<br>• Assist in payroll processing and benefits administration.<br>• Monitor compliance with labor laws and company guidelines.<br>• Prepare HR reports and analytics to support strategic decision-making.<br>• Collaborate with department heads to align HR functions with organizational goals.
We are seeking a detail-oriented Administrative Assistant for a short term contract employment opportunity in Boston, Massachusetts. This role is based 100% onsite and requires an individual who can efficiently manage a variety of tasks ranging from handling inbound and outbound calls to maintaining office organization. <br><br>Responsibilities <br>• Handling inbound and outbound calls in a courteous manner<br>• Providing excellent customer service to both internal and external stakeholders<br>• Accurately completing data entry tasks and maintaining customer records<br>• Managing email correspondence with clients and team members<br>• Coordinating meetings and scheduling appointments, including conference room bookings<br>• Ordering lunch for meetings and other office events<br>• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook<br>• Filing, scanning, and other administrative duties as needed to support the team<br>• Ensuring office spaces are neat and well-organized.
<p>We are looking for an organized and adaptable Front Desk Coordinator to join our team in Boston, Massachusetts. This is a contract position lasting approximately 5-6 months, with the potential to extend through February. In this role, you will play a key part in ensuring smooth daily operations by providing administrative support and excellent customer service.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact at the front desk, greeting visitors and answering inquiries in a detail-oriented manner</p><p>• Maintain and organize filing systems to ensure records are easily accessible</p><p>• Learn and assist with managing work orders, ensuring tasks are completed efficiently</p><p>• Provide support for property management tasks as needed</p><p>• Communicate effectively with team members and clients to address questions or concerns</p><p>• Adapt to new responsibilities and processes with a willingness to learn</p><p>• Collaborate with colleagues to ensure office operations run smoothly</p><p>• Handle basic administrative duties to support the overall functionality of the office</p>
We are looking for an experienced Executive Assistant to join our team in Mansfield, Massachusetts. In this Contract to permanent position, you will play a pivotal role in supporting organizational leaders by ensuring seamless coordination of schedules, meetings, and communications. This role requires someone with exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Coordinate and maintain schedules for domestic and international meetings, ensuring all details are meticulously organized.<br>• Manage electronic calendars and provide comprehensive travel arrangements, including booking flights, accommodations, and transportation, alongside preparing itineraries and expense reports.<br>• Draft and distribute communications on behalf of the organization, maintaining accuracy and a focus on detail.<br>• Organize and oversee logistics for Board Meetings, including vendor management, conference space setup, catering, billing, and travel arrangements.<br>• Compile, organize, and distribute critical reports and documents from global offices, ensuring timely delivery.<br>• Process Corporate Finance invoices with accuracy and adherence to company protocols.<br>• Facilitate administrative workflows and processes to support organizational efficiency.<br>• Maintain a high level of confidentiality while handling sensitive information and interactions.
Robert Half's client in Worcester MA is looking for a detail-oriented Executive Assistant to help support their office!<br><br>Responsibilities include:<br>- Heavy calendar management (scheduling meetings, managing calendars, & handling any communications)<br>- Administrative support<br>- Ability to multitask<br>- Event planning<br>- Travel arrangements<br>- Ensuring confidentiality<br>- Attending meetings/note keeping<br>- Logistical/Operational assistance<br><br>Start Date: Asap!<br>End Date: ~1-3 months (likely to extend)<br>Hours: M-F | 8:30am-5:30pm <br>Work Type: On-site<br><br>**If interested, APPLY NOW!
<p>Robert Half is working with a financial services firm on the North Shore looking for an Executive Assistant to join their team. This is a permanent role, joining an office of around ten full-time employees, focused on EA efforts and general office management.</p><p><br></p><p>Our client is looking for an Executive Assistant with at least 3 years of professional experience. The selected candidate must have experience in calendar management and travel arrangements. This individual also needs to be highly accurate and have attention to detail. Proven knowledge of MS Office is needed too.</p><p><br></p><p>For the right experience our client is looking to offer the Executive Assistant a base salary up to $90K. The benefits are very good too.</p><p><br></p><p>Please apply to this listing if interested or email Bill.Nichols@roberthalf. Thanks!</p>
<p>Robert Half is working with a respected client in the retail industry seeking an Executive/Personal Assistant to support the company President. This role blends both personal assistance, in addition to supporting day-to-day business operations, but the selected candidate must be comfortable with the personal assistance aspect. 1-2+ years of experience is a similar role is needed. Personality is key!</p><p><br></p><p>The Executive/Personal Assistant role is based in office, in Reading, and the hours are 9 to 6. Budgeted starting base salary is in the $65-75K range + benefits.</p><p><br></p><p>If interested and qualified please apply via this listing, or email Bill.Nichols@roberthalf! Thanks!</p>
<p>A dynamic and growing Managed Service Provider (MSP) is seeking a talented <strong>IT Service Coordinator</strong> to join its team. With a strong focus on small- and medium-sized professional services firms. The team is currently experiencing rapid growth, with plans to onboard 5-6 new clients in the coming months, and is looking for a detail-oriented, client-focused coordinator to support these efforts.</p><p>This hybrid position offers an exciting opportunity for someone with MSP experience to take on a critical role working closely with clients, technical teams, and leadership while helping to improve day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Client Coordination & Support:</strong></li></ol><ul><li>Act as the main point of contact for clients, ensuring their questions and requests are addressed promptly and effectively.</li><li>Build and maintain strong client relationships, emphasizing exceptional service and satisfaction.</li></ul><ol><li><strong>Project Planning & Management:</strong></li></ol><ul><li>Work with the technical support team to plan and manage IT projects, ensuring they are delivered on time, within scope, and with excellent communication.</li><li>Manage project workflows, communicate deadlines to clients, and oversee task completion.</li></ul><ol><li><strong>Vendor & Administrative Support:</strong></li></ol><ul><li>Handle vendor management and procurement, including service renewals, contracts, and licensing.</li><li>Generate and share quotes for services and projects with clients, ensuring all documentation is accurate and timely.</li></ul><ol><li><strong>Internal Collaboration:</strong></li></ol><ul><li>Partner with the 6-person support team to prioritize and organize client tickets, ensuring smooth operations.</li><li>Liaise between clients and the technical team to clarify questions, provide updates, and ensure expectations are aligned.</li></ul><ol><li><strong>Operational Growth Opportunities:</strong></li></ol><ul><li>Assist in developing and improving internal processes and workflows.</li><li>Take on more operational responsibilities, with opportunities for career growth as the role and company continue to expand.</li></ul><p><br></p>
We are looking for a detail-oriented Legal Assistant to join a mid-sized law firm in Boston, Massachusetts. In this role, you will provide comprehensive support to multiple attorneys across departments, including litigation, ensuring the smooth management of legal processes and administrative tasks. This is an excellent opportunity for someone with a strong background in legal procedures and organizational excellence to contribute to a collaborative and dynamic environment.<br><br>Responsibilities:<br>• Prepare and file pleadings, motions, and other legal documents in state, federal, and appellate courts, including managing filings in various jurisdictions.<br>• Coordinate and manage attorney schedules, deadlines, and case logistics to ensure efficiency and compliance.<br>• Draft, edit, and proofread legal correspondence and documents with precision and attention to detail.<br>• Open new matters, draft engagement letters, and handle administrative tasks such as processing check requests and expense reimbursements.<br>• Assist attorneys with time entry and ensure accurate record-keeping for billing purposes.<br>• Contribute to the preparation of RFPs and ensure adherence to client contract requirements.<br>• Review, edit, and process billing invoices in compliance with firm and client standards.<br>• Organize and maintain electronic filing systems, ensuring all documents are properly categorized and accessible.<br>• Provide proactive support by anticipating needs and offering solutions to streamline workflow.
<p>Robrt Half LEgal Permanent Placement is seeking a highly experienced and dedicated <strong>Full-Time Legal Assistant/Paralegal</strong> with a strong background in <strong>Trusts & Estates</strong> and <strong>tax matters in Boston</strong>. This is an excellent opportunity to work directly with a partner, offering high visibility and impact within our firm. <strong>Fulltime in office, great pay and benefits. </strong></p><p><br></p><p>Responsibilities:</p><ul><li>Work closely with a partner, providing comprehensive support in all aspects of trusts, estates, and tax law.</li><li>Serve as a primary point of contact for clients, communicating effectively in person, over the phone, and via email.</li><li>Draft, proofread, and meticulously file or send a variety of legal documents, including motions and letters of intent.</li><li>Manage administrative duties, such as maintaining lawyers' calendars, scheduling appointments, organizing complex documentation, and making photocopies.</li><li>Create and maintain detailed case files, including producing and editing transcripts.</li><li>Efficiently screen, direct, and prioritize incoming calls and emails for lawyers.</li><li>Conduct thorough legal and background research as requested.</li></ul><p>eSkills and Abilities:</p><ul><li><strong>Must have extensive experience with estate planning.</strong></li><li>Exceptional communication and interpersonal skills, with the ability to interact professionally and empathetically with clients and colleagues.</li><li>Strong organizational skills and meticulous attention to detail.</li><li>Proficiency in legal research techniques and tools.</li><li>Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Proficient in Microsoft Office Suite and legal practice management software.</li></ul>
<p>We are looking for a General Office Clerk to join our team on a contract basis in San Ramon, CA. This is a 1-2 day contract position ensuring the smooth setup of workstations as part of a larger team. If you have a keen eye for detail and enjoy working in a collaborative environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Assist in setting up and configuring Dell workstations, including docking stations and monitors, following step-by-step instructions.</p><p>• Perform basic testing of docking stations to confirm functionality, including dual display setup and ethernet connectivity.</p><p>• Support the team by ensuring all office equipment is properly configured and ready for use.</p><p>• Collaborate with the moving company to coordinate desk setups and workstation arrangements.</p><p>• Maintain clear communication with onsite supervisors to report progress and address any issues.</p><p>• Follow provided schedules, including breaks and lunch periods, to ensure efficient workflow.</p><p>• Represent the organization professionally while working onsite and adhere to all provided guidelines.</p><p>• Wear provided company attire during the assignment to maintain uniformity within the team.</p><p>• Assist in troubleshooting minor technical issues related to workstation setup.</p><p>• Ensure all tasks are completed accurately and on time.</p><p><br></p><p>If you are interested in this position, please submit your resume today!</p>
<p>Our client is a Private Equity firm looking to add to their Boston team. The Tax Operations Assistant role offers a dynamic and rewarding opportunity to support a team of tax professionals managing global tax compliance and structuring processes. </p><p><br></p><p>In this position, you will assist with critical tasks such as annual tax reporting, entity setup, IRS documentation management, and investor tax profile creation, while also providing clerical and administrative support to streamline team operations. The ideal candidate is an organized and resourceful individual, capable of managing multiple priorities in a fast-paced environment with strong attention to detail, clear communication skills, and a proactive mindset. </p><p><br></p><p><br></p>
<p>Our client, a successful mid-sized law firm with offices all over the nation, is seeking a Legal Secretary in their Boston, MA office. </p><p><br></p><p><strong>Location: </strong>Boston, MA</p><p><strong>Role: </strong>Legal Secretary / Assistant</p><p><strong>Salary: </strong>$65k - $75k (DOE) </p><p><strong>Schedule:</strong> In-Office with 1 hour for lunch</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Handling the preparation and processing of outgoing certified mail, subpoenas, and related legal documents.</li><li>Composing and formatting professional correspondence, legal briefs, and documentation.</li><li>Coordinating the scheduling of depositions with relevant stakeholders.</li><li>Facilitating and managing travel arrangements for attorneys and legal team members.</li><li>Recording and overseeing time entry to ensure accurate tracking of billable hours.</li><li>Maintaining and organizing the calendar for meetings, deadlines, hearings, and events.</li><li>Executing electronic filing of motions, pleadings, and other court submissions.</li><li>Maintaining and categorizing discovery materials to ensure accessibility and organization.</li><li>Supporting trial preparation, including assembling materials, briefing witnesses, and logistics planning.</li><li>Managing record processing and ensuring documents are filed and stored appropriately.</li><li>Reviewing and editing billing information for accuracy before submission.</li><li>Administering expense reports and reconciling related documentation.</li><li>Performing general office administration tasks to support daily operations.</li></ul>
<p>We are looking for an experienced Assistant Controller to join our team in Woburn, Massachusetts. In this role, you will play a critical part in managing financial close processes, consolidating reporting deliverables, and ensuring compliance with regulatory standards. This is a long-term contract position offering the opportunity to contribute to the organization's financial integrity and operational efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Oversee month-end, quarter-end, and year-end close processes, including accruals, cut-off procedures, and estimates.</p><p>• Prepare and maintain supporting schedules for consolidation entries, intercompany eliminations, and foreign currency gains and losses.</p><p>• Coordinate international accounting deliverables and review monthly financial results for accuracy and completeness.</p><p>• Manage legal entity consolidation and prepare financial statements including income statements, balance sheets, and cash flow statements.</p><p>• Ensure accuracy in journal entries and maintain reconciliations for general ledger accounts on a monthly basis.</p><p>• Drive improvements in close processes to meet accelerated reporting timelines and enhance efficiency.</p><p>• Safeguard the control environment by maintaining documented evidence of transaction reviews, approvals, and reconciliations.</p><p>• Support external financial and regulatory audits by preparing necessary schedules and documentation.</p><p>• Lead periodic reporting efforts, including monthly, quarterly, and annual financial reports.</p><p>• Collaborate with cross-functional teams to ensure compliance with Sarbanes-Oxley requirements.</p>
We are looking for a dedicated Administrative Specialist to join our team in Mashpee, Massachusetts. In this role, you will collaborate closely with business owners to oversee projects, ensuring exceptional quality and customer satisfaction. This position offers the opportunity to build strong relationships with contractors and contribute to the efficient operation of a family-owned business.<br><br>Responsibilities:<br>• Coordinate and manage projects to maintain organization and uphold attention to detail.<br>• Monitor timelines and ensure tasks are completed within agreed-upon deadlines while maintaining exceptional quality standards.<br>• Foster strong communication and trust with contractors through proactive and interactive engagement.<br>• Handle scheduling and calendar management to streamline workflows and optimize productivity.<br>• Provide administrative support, including answering inbound calls and confirming appointments.<br>• Establish and nurture relationships with clients to enhance customer satisfaction and loyalty.<br>• Maintain accurate records and documentation to ensure seamless project tracking and reporting.<br>• Assist in resolving customer inquiries and issues promptly and professionally.
<p><strong>Robert Half Legal Permanent Placement </strong>is seeking a highly organized and detail-oriented <strong>Paralegal/Legal Assistant</strong> with experience in <strong>family law, probate and divorce cases</strong> to join our legal team. This role will provide comprehensive support to attorneys, manage casework from start to finish, maintain schedules, and ensure seamless communication with clients. The ideal candidate is comfortable handling various aspects of case and docket management, preparation work for depositions, and has excellent interpersonal skills to work directly with clients and attorneys daily.<strong> Fulltime in office daily in Newton.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Case Management:</strong> Oversee the lifecycle of each case, ensuring all deadlines are met and client needs are addressed.</li><li><strong>Document Preparation and Management:</strong> Organize, review, and draft documents related to family law and divorce proceedings.</li><li><strong>Deposition Preparation:</strong> Assist attorneys with preparation for depositions, including gathering and organizing relevant material.</li><li><strong>Docket and Calendar Management:</strong> Maintain and monitor case dockets, schedule meetings, hearings, and deadlines to ensure seamless case progression.</li></ul><p><strong>Communication:</strong></p><ul><li>Act as a liaison between clients and attorneys, handling daily communication and providing updates as needed.</li><li>Participate in phone calls and meetings with attorneys and clients.</li><li>Collaborate with associates and the managing partner on a weekly basis, using these interactions as mentorship opportunities to develop skills.</li></ul>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception.</p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p>
