<p>We are looking for a detail-oriented Program Specialist to support administrative operations and program coordination for a non-profit organization in Battle Creek, Michigan. This Long-term Contract position is ideal for someone who enjoys balancing office support with relationship-based work involving grantees and internal stakeholders. The role requires strong organization, effective communication, and the ability to manage schedules, correspondence, and day-to-day program activities with accuracy and professionalism. This is a hybrid role, requiring a couple days every week in office in Battle Creek, MI. M-F, 8am-5pm EST.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate calendars, schedule meetings, and organize appointments for program-related activities and stakeholder engagement.</p><p>• Provide administrative support for grant-related work, including maintaining records, preparing materials, and assisting with communications to grantees.</p><p>• Draft, edit, and format correspondence, reports, and other documents using standard office software.</p><p>• Manage office information with a high level of accuracy by reviewing documents for spelling, grammar, completeness, and consistency.</p><p>• Support filing, record maintenance, and general office administration to keep program documentation organized and accessible.</p><p>• Serve as a reliable point of contact by responding to inquiries and delivering strong customer service to internal and external partners.</p><p>• Assist with audits and routine reviews by gathering information, verifying documentation, and helping ensure administrative compliance.</p><p>• Use Word, Excel, and Outlook to track activities, maintain schedules, and support daily program operations.</p>
<p>• At least 3 year of experience in an administrative assistant, program support, or office coordination role.</p><p>-preferably 1+ years of experience as an executive assistant to director level </p><p>• Proficiency with Microsoft Word, Excel, and Outlook in a detail-focused work environment.</p><p>• Ability to manage one or more calendars and coordinate meetings with strong attention to timing and detail.</p><p>• Strong written communication skills, including the ability to compose clear and effective correspondence.</p><p>• Demonstrated customer service skills when working with stakeholders, clients, or community partners.</p><p>• Solid attention to detail with the ability to identify errors in documents and maintain accurate records.</p><p>• Comfortable handling basic math, filing, and general office support tasks in a fast-paced setting2</p>
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- Battle Creek, MI
- onsite
- Temporary / Contract
- 26.6 - 28 USD / Hourly
- <p>We are looking for a detail-oriented Program Specialist to support administrative operations and program coordination for a non-profit organization in Battle Creek, Michigan. This Long-term Contract position is ideal for someone who enjoys balancing office support with relationship-based work involving grantees and internal stakeholders. The role requires strong organization, effective communication, and the ability to manage schedules, correspondence, and day-to-day program activities with accuracy and professionalism. This is a hybrid role, requiring a couple days every week in office in Battle Creek, MI. M-F, 8am-5pm EST.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate calendars, schedule meetings, and organize appointments for program-related activities and stakeholder engagement.</p><p>• Provide administrative support for grant-related work, including maintaining records, preparing materials, and assisting with communications to grantees.</p><p>• Draft, edit, and format correspondence, reports, and other documents using standard office software.</p><p>• Manage office information with a high level of accuracy by reviewing documents for spelling, grammar, completeness, and consistency.</p><p>• Support filing, record maintenance, and general office administration to keep program documentation organized and accessible.</p><p>• Serve as a reliable point of contact by responding to inquiries and delivering strong customer service to internal and external partners.</p><p>• Assist with audits and routine reviews by gathering information, verifying documentation, and helping ensure administrative compliance.</p><p>• Use Word, Excel, and Outlook to track activities, maintain schedules, and support daily program operations.</p>
- 2026-11-13T00:00:00Z