We are looking for an experienced and dependable Program Assistant to provide hands-on support for an awards program during a busy annual meeting. This is a contract position suited for someone who can stay organized, handle shifting priorities, and deliver strong administrative support in a fast-paced event setting. The person in this role will work closely with the awards lead, assist with event coordination, and help ensure a smooth experience for recipients, staff, volunteers, and attendees.<br><br>Responsibilities:<br>• Coordinate day-to-day support activities for the awards program before and during the annual meeting.<br>• Assist the awards lead with event logistics, on-site preparations, and time-sensitive administrative tasks.<br>• Respond promptly to urgent requests, including completing errands and addressing operational needs as they arise.<br>• Communicate professionally with award recipients, internal team members, volunteers, and conference participants.<br>• Prepare for the event by learning the organization’s mission, structure, and the purpose of its awards initiatives.<br>• Build working knowledge of award categories, program procedures, and recipient support expectations to help manage activities accurately.<br>• Participate in planning sessions, briefings, and training to stay aligned on schedules, venues, and event execution details.<br>• Maintain organized records, perform data entry, and provide general office and front-desk support as needed.

• Experience providing administrative or office support in a detail-focused environment.<br>• Ability to manage multiple tasks efficiently while working under tight timelines.<br>• Strong organizational skills with close attention to detail and follow-through.<br>• Clear communication skills, including a courteous and service-oriented approach with diverse stakeholders.<br>• Comfort handling inbound calls, routine administrative duties, and data entry tasks.<br>• Dependability and flexibility to adapt quickly to changing event needs and priorities.<br>• Availability to support on-site conference activities in Arlington, Virginia.

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