We are looking for an experienced Administrative Assistant to join our team in Albany, New York. In this long-term contract position, you will play a vital role in supporting daily office operations and ensuring efficient workflow across various administrative tasks. The ideal candidate will excel in organizational skills and possess a proactive approach to managing correspondence, scheduling, and clerical responsibilities.<br><br>Responsibilities:<br>• Organize and distribute incoming and outgoing mail, ensuring all correspondence is accurately formatted and filed as needed.<br>• Prepare official documents for review and signature, maintaining consistent use of office letterhead and standards.<br>• Provide clerical support for staff, including tasks such as scanning, photocopying, and filing.<br>• Manage travel arrangements, including preparing forms, maintaining logs, and coordinating approval processes.<br>• Schedule and coordinate appointments, meetings, and webinars using platforms like Zoom or Teams.<br>• Maintain and implement office policies to ensure smooth daily operations while resolving minor operational issues.<br>• Track and follow up on ongoing projects to ensure timely completion and efficient information flow.<br>• Serve as a point of contact for organizing and expediting office procedures and communication.<br>• Support the Executive Director and team with administrative needs, prioritizing tasks to meet deadlines.
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Concord, North Carolina. In this long-term contract position, you will play a key role in supporting HR operations and fostering a positive workplace culture. This role requires a proactive individual who can manage administrative tasks, assist with employee relations, and ensure smooth HR processes.<br><br>Responsibilities:<br>• Assist with employee relations by engaging with staff, addressing concerns, and fostering a collaborative work environment.<br>• Provide guidance on benefits-related inquiries and coordinate benefits administration.<br>• Manage timecards and ensure accurate payroll processing.<br>• Serve as a liaison between employees and the HR team, facilitating communication and resolving issues.<br>• Support onboarding processes, including background checks and applicant screening.<br>• Maintain and update the employee handbook to ensure compliance with company policies.<br>• Collaborate with the HR team to rebuild and strengthen organizational culture.<br>• Conduct administrative tasks such as scanning mail and organizing HR records.<br>• Utilize HR systems like Paycor and Employee Navigator for efficient data management.<br>• Provide virtual support to HR leadership as needed.
<p>We are looking for a highly organized and meticulous Office Assistant to join our team in Sacramento, California. This is a long-term contract position offering a hybrid work schedule, with in-office days on Tuesdays, Thursdays, and for monthly meetings. The ideal candidate will excel in managing administrative tasks, supporting team operations, and ensuring efficient communication across various channels.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule workgroup calls, virtual meetings, and in-person gatherings, ensuring smooth use of technology and timely preparation of meeting materials.</p><p>• Prepare, process, and manage routine correspondence, agendas, reports, invoices, forms, and other administrative documents, maintaining accuracy and attention to detail.</p><p>• Post and update various documents on the organization's website, ensuring accessibility and compliance with internal standards.</p><p>• Provide backup support to the Senior Executive Assistant, administrative team, and Director of Operations/Human Resources as needed.</p><p>• Utilize modern office software and tools, such as Microsoft Office Suite, Adobe Acrobat, WordPress, and Zoom, to execute tasks efficiently.</p><p>• Track assignments, monitor progress, and consult with team members on next steps to maintain project momentum.</p><p>• Conduct member surveys and compile results to aid in decision-making processes.</p><p>• Maintain organized filing systems and records to ensure easy retrieval and proper documentation.</p><p>• Deliver exceptional customer service to both internal and external stakeholders through clear and precise communication.</p><p>• Assist with clerical tasks such as scanning documents, answering inbound calls, and receptionist duties to support daily operations.</p>
<p>Our client, a family-owned manufacturing company located in Culver City, is looking for an Administrative Assistant on a contract to hire basis. As the Administrative Assistant, you will play a key role in supporting this stable and growing company! Your main job duties will include coordinating in-person and virtual meetings, distributing meeting agendas, taking meeting minutes, and organizing the filing system. Additional duties will include coordinating travel, completing expense reports, and coordinating recruiting and hiring with their HR consultant. Additionally, you will also help support the organizations marketing efforts! You will work closely with the marketing team to build and execute the social media strategy by conducting research and creating social media calendars. </p><p><br></p><p>Robert Half is looking for a tech savvy candidate who feels comfortable writing and editing presentations. Experience using Canva is a huge plus! Someone with a positive attitude, who is detailed and customer oriented would do great in this position! As the Administrative Assistant, it will be important to be good at multitasking with a strong organizational ability. This is a contract to hire position, and the salary range is $55-$65k. Hours are 8:30am-5pm Monday-Thursday, and Fridays from 8am-3pm.</p>
<p>Our client, an investment management firm, is hiring an Executive Administrative Assistant on a contract to hire basis. </p><p>Location: San Antonio, TX </p><p>Summary</p><p>The Executive Administrative Assistant provides high-level administrative support to the CEO, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include managing calendars, coordinating travel, scheduling meetings, handling correspondence, and maintaining confidentiality while supporting both professional and occasional personal tasks.</p><p><br></p><p>Essential Functions</p><p>Bill Pay</p><p>Expense Report Processing </p><p>Calendar Management</p><p>Maintain detailed executive schedules, book appointments, manage conflicts, and prioritize urgent matters.</p><p>Travel Arrangements</p><p>Coordinate complex travel plans, including flights, accommodations, and ground transportation, ensuring accuracy and efficiency.</p><p>Meeting Coordination</p><p>Schedule and organize virtual and in-person meetings, prepare agendas, and ensure timely communication among participants.</p><p>Office Administration</p><p>Maintain organized filing systems for correspondence and records; assist with administrative tasks as needed.</p><p>Correspondence Management</p><p>Screen emails, phone calls, and mail; respond to routine inquiries and route critical matters promptly.</p><p>Expense Reporting</p><p>Prepare and submit accurate expense reports with supporting documentation in a timely manner.</p><p>Qualifications</p><p>Education: Bachelor’s degree preferred or equivalent experience.</p><p>Experience: Minimum 3 years supporting C-level executives in a corporate environment.</p><p>Skills:</p><p>Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</p><p>Strong organizational and time-management skills.</p><p>Excellent written and verbal communication abilities.</p><p>Ability to maintain confidentiality and exercise discretion.</p><p>Detail-oriented with strong problem-solving skills.</p><p><br></p><p>If you are extremely detailed oriented executive administrative assistant, please apply online or call your local Robert Half office at 210-696-8300</p>
We are looking for an experienced Executive Assistant to provide high-level administrative and operational support to the Chief Executive Officer in Columbus, Ohio. This contract-to-permanent position is ideal for a detail-oriented individual who excels in managing priorities, maintaining confidentiality, and liaising effectively with various stakeholders. The role requires exceptional organizational skills and a proactive approach to handling executive-level tasks in a dynamic corporate environment.<br><br>Responsibilities:<br>• Manage the executive's calendar, including scheduling meetings, coordinating appointments, and ensuring seamless time management.<br>• Arrange domestic and international travel, including bookings, itineraries, and detailed travel plans.<br>• Prepare accurate expense reports and reimbursements using Concur in compliance with company policies.<br>• Draft, edit, and finalize executive-level correspondence, presentations, and reports using Microsoft Office Suite.<br>• Organize and coordinate meetings, video conferences, and leadership briefings, ensuring all logistics and materials are properly prepared.<br>• Handle the preparation of agendas and documentation for board meetings and executive sessions.<br>• Maintain and safeguard confidential files, records, and documents in line with organizational standards.<br>• Support special projects and initiatives assigned by executive leadership, ensuring timely and high-quality execution.<br>• Facilitate effective communication between the executive and internal or external stakeholders.<br>• Manage multiple priorities and deadlines with efficiency and attention to detail.
<p>We are looking for an Executive Assistant to provide comprehensive support to an executive of a dynamic organization. This contract to permanent position requires someone who can act as a trusted gatekeeper and ensure seamless coordination of daily operations. The ideal candidate will thrive in a fast-paced environment while managing schedules, meetings, and other administrative tasks with precision and attention to detail. Responsibilities:</p><ul><li>Coordinate and manage the executive's calendar using Gmail, ensuring timely scheduling and adjustments.</li><li>Organize meetings for leadership staff as needed, including managing logistics and invitations.</li><li>Attend key meetings alongside the executive to take detailed and actionable notes.</li><li>Assist with various human resources projects and initiatives as required.</li><li>Submit expense reports and ensure accurate tracking of reimbursements.</li><li>Prepare presentations and reports using Google Sheets and Google Suite applications.</li><li>Maintain clear and accurate communication across Zoom and other platforms.</li><li>Act as a primary point of contact for internal and external stakeholders, handling inquiries efficiently.</li></ul>
Office Manager / Legal Assistant – Litigation Practice (Wilmington, DE | permanent) A nationally recognized litigation practice is seeking a detail oriented, highly organized Office Manager/Legal Assistant to support attorneys and paralegals in a busy corporate governance and shareholder litigation group. This role blends administrative management, legal support, and daily office operations in a small, fast-paced environment. <br> This role requires legal experience and will support several attorneys. Interested candidates in Wilmington that want to be considered immediately should reach out to Kevin Ross at Robert Half in Philadelphia.
<p>We are seeking a detail-oriented and proactive HR Assistant to support our clients HR team on a contract basis. In this essential role, you will handle a variety of administrative tasks and help ensure our HR processes run smoothly. The ideal candidate excels at organization, communication, and multitasking.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Efficiently file and scan documents to maintain accurate and accessible HR records.</li><li>Schedule appointments, meetings, and interviews, serving as the first point of contact for inquiries to the HR department.</li><li>Process onboarding paperwork for support staff, ensuring all required documentation is completed and filed appropriately.</li><li>Maintain up-to-date employee records, supporting our filing system and compliance needs.</li><li>Assist with recruitment logistics, including posting jobs and coordinating candidate communications.</li><li>Prepare HR-related correspondence, forms, and reports as requested.</li><li>Coordinate online and virtual compliance trainings, ensuring timely registration and completion by employees.</li></ul><p><br></p>
We are looking for an experienced Contracts Administrator to join our team on a long-term contract basis in Cookeville, Tennessee. In this role, you will be responsible for delivering comprehensive training programs and ensuring the quality and consistency of learning content for newly hired staff. This position requires expertise in child welfare practices, trauma-informed care, and adult education principles, along with strong facilitation and organizational skills.<br><br>Responsibilities:<br>• Deliver pre-service training sessions for new employees, including key topics such as child welfare fundamentals, program-specific content, and trauma-informed case management practices.<br>• Facilitate specialized training programs, including motivational interviewing techniques and self-care strategies.<br>• Administer mentor certification programs and oversee pre-service assessments to evaluate learning outcomes.<br>• Participate in interactive activities such as simulation labs and case panel presentations to enhance practical skills.<br>• Provide technical support and assistance for virtual training sessions using Microsoft Teams and other digital platforms.<br>• Collaborate with team members and leadership to ensure training content aligns with organizational standards and objectives.<br>• Maintain high-quality delivery of training materials in both in-person and virtual settings.<br>• Travel within a designated regional area for training purposes, ensuring accessibility and engagement with staff.<br>• Monitor and adapt training processes to meet evolving needs and improve effectiveness.<br>• Support the implementation of best practices and innovative training methodologies.
<p>We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.</p><p>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.</p><p>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.</p><p>• Oversee travel arrangements and expense reporting using systems like Concur.</p><p>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.</p><p>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.</p><p>• Provide administrative support for special projects and events as needed.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.</p><p>• Uphold confidentiality and attention to detail in handling sensitive information.</p><p>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.</p>
<p>We are looking to hire a Part-time Executive Assistant to support a family office here in Dallas, Texas for 24-32 hours a week. This Executive Assistant will play a pivotal role in managing complex administrative, operational, and personal support functions. The position requires absolute discretion, top-tier organizational skills, digital fluency, and a proactive approach to problem-solving in a dynamic, fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate high-level calendaring, travel arrangements (domestic/international), and confidential meetings for the principal and family members.</li><li>Manage complex schedules, event planning, and logistics for multiple properties and personal projects.</li><li>Liaise with internal staff, professional advisors, external vendors, and VIP contacts with diplomacy and professionalism.</li><li>Oversee sensitive correspondence, document management, and confidential files.</li><li>Support workflow automation initiatives and cross-functional process improvements within the office.</li><li>Monitor and assist in financial, philanthropic, investment-related, and personal projects as directed.</li><li>Proactively solve day-to-day challenges and anticipate needs for the principal and family.</li><li>Navigate CRM platforms, digital productivity tools, and emerging technologies to optimize efficiency.</li><li>Organize executive communications, prepare presentations, and draft reports.</li><li>Occasionally act as family representative in select transactions or events.</li></ul><p><br></p>
<p>We are looking to hire a Part-time Executive Assistant to support a family office here in Dallas, Texas for 24-32 hours a week. This Executive Assistant will play a pivotal role in managing complex administrative, operational, and personal support functions. The position requires absolute discretion, top-tier organizational skills, digital fluency, and a proactive approach to problem-solving in a dynamic, fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate high-level calendaring, travel arrangements (domestic/international), and confidential meetings for the principal and family members.</li><li>Manage complex schedules, event planning, and logistics for multiple properties and personal projects.</li><li>Liaise with internal staff, professional advisors, external vendors, and VIP contacts with diplomacy and professionalism.</li><li>Oversee sensitive correspondence, document management, and confidential files.</li><li>Support workflow automation initiatives and cross-functional process improvements within the office.</li><li>Monitor and assist in financial, philanthropic, investment-related, and personal projects as directed.</li><li>Proactively solve day-to-day challenges and anticipate needs for the principal and family.</li><li>Navigate CRM platforms, digital productivity tools, and emerging technologies to optimize efficiency.</li><li>Organize executive communications, prepare presentations, and draft reports.</li><li>Occasionally act as family representative in select transactions or events.</li></ul><p><br></p>
We are looking for an organized and detail-oriented HR Coordinator to join our team in New York, New York. In this long-term contract position, you will play a crucial role in supporting various human resources functions, including onboarding, payroll, and compliance. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working closely with employees and management to ensure smooth HR operations.<br><br>Responsibilities:<br>• Manage the onboarding process for new team members, including provisioning, documentation, and data entry into the HR system.<br>• Coordinate and provide support for both in-person and virtual orientations, including room setup and live assistance.<br>• Maintain and update internal trackers for employee changes such as new team members, terminations, transfers, and payroll requests, ensuring accuracy at all times.<br>• Oversee the accuracy and compliance of I-9 documentation and filing.<br>• Process payroll-related changes, including salary adjustments, promotions, title changes, and terminations, while adhering to deadlines.<br>• Create month-end reports to support finance and payroll teams, including tracking referral payouts and employee anniversaries.<br>• Handle special payroll requests such as bonuses, tuition reimbursements, and employee referral payouts.<br>• Ensure the integrity of organizational data, including supervisor, approver, and client information, while generating ad hoc reports as needed.<br>• Provide administrative support by responding to employee inquiries, drafting employment verification letters, and assisting with office management tasks like booking conference rooms and managing visitors.<br>• Identify opportunities for process improvements within the People & Culture team and take on additional duties as assigned.
<p>We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in San Francisco, California. In this role, you will be the first point of contact for visitors and employees, ensuring seamless daily operations in a dynamic and fast-paced environment. This long-term contract position is ideal for someone with corporate experience who excels at multitasking and providing exceptional support.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming and outgoing shipments, including monitoring and coordinating virtual mailbox activities.</p><p>• Utilize Freshservice to prioritize and address internal ticketing requests efficiently.</p><p>• Collaborate with vendors to organize food and beverage logistics and maintain smooth daily operations.</p><p>• Provide support for in-office events and assist the Executive Assistant team with planning offsite activities.</p><p>• Respond to employee inquiries and offer general office assistance.</p><p>• Supervise logistics related to an upcoming office move scheduled for next year.</p><p>• Maintain communication channels through tools like Slack, Envoy, Freshservice, and Notion to ensure operational efficiency.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013349651 **</p>
<p><strong>Robert Half is expanding in Austin!</strong></p><p>Do you have a talent for building strong client relationships and identifying new business opportunities? Join our energetic team of sales and recruiting professionals who are deeply connected to the local community and committed to helping both job seekers and employers succeed. As a <strong>Client Solutions Manager</strong>, you’ll collaborate with businesses across the Austin metro area to deliver tailored, scalable staffing solutions that drive results. Please note, this position is located in Austin. Our office is located at the Domain, and we currently report into the office Monday-Wednesday. </p><p><br></p><p><strong>Job Summary:</strong></p><p>As a Client Solutions Manager, your responsibilities will include:</p><ul><li><strong>Business development:</strong> Develop and grow your own client base by marketing our services for full time placement solutions using your proven technology and/or recruiting background. Market via video, telephone as well as conduct in-person and virtual meetings with C-level executives and key decision makers. Client Solutions Manager will participate in local association and networking events to solidify Robert Half’s presence in the local business community.</li><li><strong>Placement activities:</strong> Select well-matched candidates to fulfill client job orders and maintain on-going contact with client companies and contract professionals currently on assignment to ensure both receive exceptional customer service. In addition, the client solutions manager will resolve any customer service issues quickly and efficiently to maintain the highest level of customer satisfaction.</li><li>Meet and exceed weekly business development goals.</li></ul>
Position: Senior Field Information Technology Support Engineer<br><br>Job Description:<br>We are seeking a skilled and experienced Senior IT Engineer to join our team. The successful candidate will provide technical support and assistance to our clients on-site and remotely. The Senior Engineer will manage and design network environments, handle firewall and switch configurations, maintain phone systems, manage storage area networks, and support virtualized environments. Additionally, the candidate should possess expertise in cloud infrastructure management, Microsoft 365 administration, and supporting collaboration platforms such as Zoom Rooms and Teams Rooms.<br>Key Responsibilities:<br>• Travel to client sites regularly in MA and NH for technical support and assistance.<br>• Provide remote support for clients.<br>• Design, manage, and maintain diverse network environments.<br>• Configure and manage firewalls, primarily Meraki, Fortinet, and Palo Alto.<br>• Handle the configuration and management of switches, primarily HP/Aruba, Cisco, and Meraki.<br>• Manage wireless networks using Meraki and Ubiquiti technologies.<br>• Maintain and support phone systems, particularly 3CX and Avaya.<br>• Manage and maintain storage area networks, focusing on HPE and EqualLogic.<br>• Design, manage, and maintain VMware and Hyper-V environments.<br>• Oversee the management and administration of cloud infrastructure, primarily Azure and AWS.<br>• Manage and support Active Directory, both on-premises and Azure.<br>• Assist in migrating clients from on-premises to cloud infrastructure.<br>• Utilize PowerShell for automation and scripting tasks.<br>• Provide expertise in Windows Server administration.<br>• Deliver high-level support for Windows 10/11 environments.<br>• Offer essential support for Mac and Linux systems.<br>• Be familiar with Datto BCDR solutions.<br>• Microsoft 365 Administration.<br>• Support Zoom Rooms and Teams Rooms for collaboration purposes.<br>• Perform other job duties assigned by management.<br>Working Conditions:<br>Working conditions include office work and fieldwork if required. Candidates must usually deal with multiple tasks and queries at once. The ability to manage a workload and handle multiple tasks would be the key. The candidate will work out of the office, and one day from home.<br>Knowledge, Skills, and Abilities:<br>• Ability to travel to client sites regularly.<br>• Proficiency in providing remote technical support.<br>• Managed Services experience is preferred.<br>• Strong problem-solving skills and the ability to think creatively to find solutions.<br>• In-depth knowledge of managing and designing diverse network environments<br>• Knowledge of Kaseya RMM/PSA for remote monitoring and management
We are looking for a dedicated and detail-oriented Executive Assistant to provide high-level support to senior leadership within the financial services sector. In this long-term contract position, you will play a key role in managing schedules, coordinating travel arrangements, and ensuring seamless communication across teams. This opportunity is based in Stamford, Connecticut.<br><br>Responsibilities:<br>• Manage and maintain executives' calendars, ensuring appointments and meetings are efficiently organized.<br>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare materials and agendas for executive meetings, ensuring all required documents are available and organized.<br>• Serve as the primary point of contact for scheduling and communication between executives and internal teams.<br>• Monitor and prioritize incoming correspondence, responding on behalf of the executive when appropriate.<br>• Ensure timely follow-ups on action items and decisions from meetings.<br>• Maintain confidentiality and handle sensitive information with professionalism.<br>• Collaborate with other departments to facilitate executive requests and streamline operational workflows.<br>• Assist in planning and organizing events and meetings, both virtual and in-person.<br>• Provide support for additional administrative tasks as needed.
