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21 results for Medical Administrative Assistant in Philadelphia, PA

Medical Receptionist

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an experienced and dependable Medical Receptionist to support a busy specialty healthcare practice located in the Greater Philadelphia Region. This Medical Receptionist contract position is ideal for someone who enjoys creating a welcoming patient experience while keeping front office operations organized and efficient. The role calls for strong communication skills, confidence in handling scheduling and registration tasks, and the ability to work closely with both patients and internal care teams in a fast-paced clinical setting. What you get to do every single day:• Welcome patients and visitors professionally, providing timely assistance at the front desk and helping create a positive first impression.• Arrange, update, and confirm patient appointments while balancing provider availability and office scheduling needs.• Gather and validate demographic details, insurance information, and other registration data to support accurate patient access processes.• Maintain complete and up-to-date records within practice systems to ensure reliable administrative documentation.• Partner with clinical and office staff to support smooth patient flow and address day-to-day front desk needs.• Manage check-in activities and guide patients through routine intake steps in an organized and courteous manner.• Handle general reception duties, including responding to inquiries and directing patients to the appropriate resources or team members.
2026-05-26T00:00:00Z

Medical Malpractice Paralegal

Philadelphia, PA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A nationally recognized law firm is seeking a skilled litigation paralegal to support its medical malpractice and detail oriented liability defense practice. This is an excellent opportunity to join a high-performing legal team handling complex healthcare-related matters in a collaborative, fast-paced environment. If you have medical malpractice defense or plaintiff experience and want to be considered immediately, please reach out to Kevin Ross with Robert Half in Philadelphia for immediate consideration.
2026-04-28T00:00:00Z

Medical Malpractice Paralegal

Philadelphia, PA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Medical Malpractice Paralegal to support a plaintiff-side litigation practice focused on catastrophic injury and liability matters in Philadelphia, Pennsylvania. This contract position offers the opportunity to work closely with a small team of attorneys in an onsite environment while handling substantive casework throughout the life of each matter. The ideal candidate will bring strong organization, sound judgment, and the ability to manage complex files from initial client intake through trial preparation. Responsibilities: • Oversee medical malpractice case files from opening through resolution, ensuring deadlines, documentation, and case activity remain on track. • Coordinate the collection, review, and organization of medical records and other case materials needed to support litigation strategy. • Prepare, draft, and manage discovery responses and related case documents in a timely and accurate manner. • Arrange depositions, expert meetings, and other litigation events by working closely with attorneys, clients, and outside parties. • Support trial preparation by assembling exhibits, organizing evidence, and maintaining complete case files for attorney review. • Assist with lien resolution efforts by communicating with relevant parties and helping negotiate outstanding balances tied to settlements. • Maintain accurate updates in case management systems and monitor each matter for upcoming tasks, milestones, and litigation needs.
2026-05-14T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Robert Half is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. Key Responsibilities:<ul><li>Provide administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain filing systems, records, and office supplies</li><li>Greet visitors and assist with front desk coverage as needed</li><li>Support data entry, expense reporting, and general clerical duties</li><li>Assist with special projects and other administrative tasks as assigned</li></ul>
2026-05-22T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-04-27T00:00:00Z

Administrative Assistant

Media, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
One of our premier financial services clients is looking to staff an Administrative Assistant with previous client-facing or client support experience. This highly organized Administrative Assistant will support daily operations within a fast-paced financial services environment while playing a key role assisting with administrative tasks, client interactions, and internal processes. This role will consist of maintaining and updating internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Maintain and update client records within CRM systems· Calendar Management· Draft internal/external correspondence· Serve as point of contact for client inquiries· Assist with special projects and general office support as needed
2026-05-04T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a diligent Administrative Assistant to join our team located in the Greater Philadelphia Region on a contract basis. This Administrative Assistant role is essential for ensuring smooth day-to-day operations and providing exceptional support in an educational environment. If you have strong organizational skills and thrive in a fast-paced setting, we encourage you to apply. Here’s how you’ll contribute each day: • Respond promptly to inbound phone calls, addressing inquiries and redirecting calls as necessary.• Utilize Microsoft Word to create, format, and edit documents with accuracy.• Perform data entry tasks efficiently, ensuring information is accurate and up-to-date.• Maintain organized filing systems to support easy retrieval of records.• Collaborate with team members to support administrative projects and deadlines.• Prepare correspondence and reports as needed.• Assist in scheduling meetings and managing calendars for staff.• Ensure a welcoming and detail-oriented environment for visitors and callers.• Handle confidential information with discretion and attention to detail.
2026-05-15T00:00:00Z

Administrative Assistant

Woodbridge, NJ
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an experienced Administrative Assistant to support daily business operations in New Jersey. This position is suited for someone with strong attention to detail who can keep the office organized, prepare high-quality documents, and provide dependable support to leadership. The ideal candidate brings strong administrative judgment, clear communication skills, and the ability to multi-task. ONSITE Mon-Fri 8AM -4:30PM Responsibilities:• Oversee day-to-day administrative operations to help maintain an organized and productive office setting.• Prepare, revise, and format reports, presentations, correspondence, and other business documents with accuracy and care.• Provide direct administrative support to executives, including handling routine tasks that improve efficiency and allow focus on strategic priorities.• Manage office files and records to ensure materials are current, accessible, and properly organized.• Coordinate the ordering and tracking of office supplies to support uninterrupted business operations.• Serve as a point of contact for incoming calls, visitors, and general office inquiries while maintaining a courteous presence.• Assist with back-office activities and document redlining as needed to support internal teams and business processes.
2026-05-05T00:00:00Z

Medical Biller

Old Bridge, NJ
onsite
Permanent / Full Time
50000 - 56000 USD / Yearly
benefits:<ul><li>paid time off</li><li>paid holiday</li><li>medical insurance</li><li>dental</li><li>vision</li></ul>Responsibilities:<ul><li>Submit medical claims to insurance companies in a timely manner</li><li>Review and verify patient information, coverage, and billing details</li><li>Follow up on unpaid or denied claims and resolve discrepancies</li><li>Post payments, adjustments, and patient payments accurately</li></ul>
2026-05-13T00:00:00Z

Executive Administrative Assistant

New Castle, DE
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Robert Half is looking for an Executive Administrative Assistant to provide high-level support to leadership while also contributing to day-to-day finance and office operations at our client located in the Greater Delaware area. This Executive Administrative Assistant role blends executive coordination, administrative organization, and clerical assistance, making it ideal for someone who can manage competing priorities with sound judgment and attention to detail. The successful candidate will help keep schedules, communications, records, and event logistics running smoothly while maintaining a detail oriented and confidential approach. Responsibilities:<ul><li>Oversee the President’s schedule by organizing appointments, reserving meeting times, and arranging business travel with careful attention to timing and priorities.</li><li>Serve as a central point of coordination for meetings by working with employees, clients, vendors, and external partners to confirm attendance and logistics.</li><li>Create and assemble materials such as agendas, presentation documents, reports, and post-meeting follow-up items to support leadership and team communication.</li><li>Handle sensitive business information with a high degree of discretion, accuracy, and care in all interactions and documentation.</li><li>Contribute to assigned projects and provide broad administrative assistance to help leadership and departmental initiatives move forward efficiently.</li><li>Plan logistical details for off-site gatherings, conferences, and company-sponsored events, including scheduling, preparation, and vendor coordination.</li><li>Support finance-related administrative work through document filing, record upkeep, data entry, invoice assistance, and preparation of routine paperwork.</li><li>Assist with employee engagement efforts by helping organize recognition activities, celebrations, milestone acknowledgments, and internal social events.</li><li>Coordinate with office suppliers and external service providers to help maintain smooth daily operations and an organized workplace environment.</li></ul>
2026-05-21T00:00:00Z

Executive Administrative Assistant

Philadelphia, PA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency. Responsibilities:<ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
2026-05-22T00:00:00Z

Bilingual Administrative Assistant

Allentown, PA
remote
Temporary / Contract
17 - 19 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily office operations and provide administrative support to internal teams. The ideal candidate is fluent in both English and Spanish, has strong communication skills, and can manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support including scheduling meetings, managing calendars, and coordinating travel arrangements. </li><li>Answer and direct phone calls, emails, and other correspondence in both English and Spanish.</li><li>Prepare, translate, and proofread documents, reports, and presentations. </li><li>Maintain organized filing systems, records, and office documentation.</li><li>Greet visitors and assist with front desk responsibilities as needed. </li><li>Support internal teams with data entry, order processing, and general clerical tasks. </li><li>Assist with special projects and other administrative duties as assigned. </li></ul>
2026-05-12T00:00:00Z

Senior Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Robert Half is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leaders and teams within the organization. This role requires strong communication skills, sound judgment, attention to detail and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, dependable and able to handle confidential information with professionalism. Key Responsibilities:<ul><li>Provide high-level administrative support to managers, departments or senior leadership. </li><li>Manage complex calendars, schedule meetings and coordinate appointments. </li><li>Prepare correspondence, reports, presentations and other business documents. </li><li>Coordinate travel arrangements, expense reports and meeting logistics. </li><li>Serve as a point of contact for internal and external communications. </li><li>Maintain organized records, files and documentation. </li><li>Assist with project coordination, follow-up on action items and process improvements. </li><li>Support office operations and help ensure administrative processes run efficiently. </li><li>Handle sensitive and confidential information with discretion. </li></ul>
2026-05-15T00:00:00Z

Medical Biller/Collections Specialist

Mount Laurel, NJ
onsite
Temporary / Contract
24 - 27.5 USD / Hourly
We are looking for an experienced Medical Biller/Collections Specialist to join our team on a long-term contract basis. This position is located in Mt Laurel Township, New Jersey, and offers an opportunity to contribute your expertise in medical billing and collections while ensuring compliance with Medicare and Medicaid regulations. If you have a strong background in billing and appeals, we encourage you to apply. Responsibilities:• Accurately process medical billing for Medicare and Medicaid claims, ensuring compliance with regulatory standards.• Handle accounts receivable tasks, including tracking and resolving outstanding balances.• Investigate and manage medical denials, implementing solutions to ensure proper claim resolution.• Prepare and submit medical appeals to recover denied or underpaid claims.• Conduct hospital billing operations, maintaining accuracy and consistency in documentation.• Communicate with insurance providers to address claim discrepancies and secure timely reimbursements.• Maintain detailed records of billing and collection activities for auditing purposes.• Collaborate with healthcare providers and administrative teams to streamline billing processes.• Identify opportunities to improve efficiency within the billing and collections workflow.• Provide regular updates on accounts and collections to management.
2026-04-24T00:00:00Z

Medical Biller/Collections Specialist

Mount Laurel, NJ
onsite
Temporary / Contract
24 - 27.5 USD / Hourly
We are looking for an experienced Medical Biller/Collections Specialist to join our team on a long-term contract basis in Mt. Laurel Township, New Jersey. In this role, you will play a key part in managing billing and accounts receivable tasks for Medicare and Medicaid while ensuring accuracy and compliance with healthcare regulations. This position offers an excellent opportunity to contribute to the financial health of a respected organization. Responsibilities:• Process and submit claims for Medicare and Medicaid reimbursement, ensuring accuracy and adherence to regulatory requirements.• Monitor accounts receivable and follow up on outstanding claims to ensure timely payment.• Investigate and resolve medical billing denials and appeal claims when necessary.• Collaborate with healthcare providers and insurance companies to address discrepancies or issues in billing.• Maintain accurate and up-to-date records of billing activities and payment statuses.• Handle hospital billing tasks, including verifying patient information and coding procedures correctly.• Provide support for resolving patient billing inquiries and concerns with strong attention to detail.• Stay informed about changes in healthcare billing regulations and industry standards.• Assist in identifying process improvements to enhance billing efficiency and reduce errors.
2026-05-15T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-05-11T00:00:00Z

Legal Assistant

Wilmington, DE
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. Responsibilities:• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.• Assist with overflow work and special projects, applying problem-solving skills and adaptability.• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.• Format and edit documents for consistency and adherence to firm standards.
2026-05-01T00:00:00Z

Office Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for an organization. This is a Long-term Contract position that begins immediately and requires on-site presence. The ideal candidate will bring strong attention to detail, a detail-oriented approach to front-office support, and the ability to keep office tasks moving efficiently in a fast-paced environment. Responsibilities: • Coordinate and process incoming orders while ensuring records are updated accurately and promptly. • Enter, review, and maintain data across office systems with a high level of precision and consistency. • Welcome visitors and provide courteous assistance to staff and guests entering the office. • Organize, file, scan, and manage documents so administrative records remain accessible and up to date. • Answer inbound calls, direct inquiries appropriately, and relay messages in a timely manner. • Handle a range of clerical support duties to help maintain smooth day-to-day office operations.
2026-05-21T00:00:00Z

Office Assistant

Newark, DE
onsite
Temporary / Contract
19 - 21 USD / Hourly
Our growing construction company in Newark, Delaware is seeking a reliable and organized Office Assistant to support daily administrative operations. This role is ideal for someone who thrives in a fast-paced environment, communicates professionally, and can help keep office processes running smoothly. The Office Assistant will work closely with office staff, project managers, and field teams to ensure accurate documentation, timely communication, and efficient support across the business. Based on general knowledge. Key Responsibilities:<ul><li>Provide general administrative support to office staff and construction management teams. Based on general knowledge.</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries in a professional manner. Based on general knowledge.</li><li>Maintain filing systems, both electronic and paper, for contracts, invoices, permits, purchase orders, and project documents. Based on general knowledge.</li><li>Assist with data entry, recordkeeping, and updating internal spreadsheets and databases. Based on general knowledge.</li><li>Prepare, format, and distribute reports, correspondence, and other office documents. Based on general knowledge.</li><li>Support scheduling of meetings, appointments, and job-related activities. Based on general knowledge.</li><li>Help coordinate communication between office personnel, vendors, subcontractors, and field staff. Based on general knowledge.</li><li>Monitor office supply inventory and place orders as needed. Based on general knowledge.</li><li>Assist with billing support, invoice tracking, and basic accounts payable/receivable tasks. Based on general knowledge.</li><li>Ensure the front office remains organized and professional at all times. Based on general knowledge.</li></ul>
2026-05-21T00:00:00Z

Office Assistant

Bala Cynwyd, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Assistant to support daily front office operations for a Financial Services organization located in the Greater Philadelphia Region. This is a contract position suited for someone who enjoys creating an organized, welcoming, and efficient workplace while balancing administrative and reception-related duties. The ideal Office Assistant candidate brings strong attention to detail, excellent communication skills, and the ability to keep multiple office priorities moving smoothly. What you get to do every single day:• Maintain a well-organized office environment by supporting day-to-day facility organization, common area readiness, and overall workplace order.• Coordinate meeting space availability by managing conference room calendars and confirming room reservations for internal teams and visitors.• Sort, distribute, and prepare incoming and outgoing mail, including timely handling of check payments received through postal deliveries.• Welcome clients, guests, and employees at the front desk, creating a courteous and welcoming first impression for everyone entering the office.• Monitor office inventory levels and restock shared supplies to ensure work areas and common spaces remain properly equipped.• Keep seating layouts and workstation assignments current, making updates as office occupancy or team needs change.• Assist with preparing desks and office setups for new team members so workspaces are ready for a smooth first day experience.• Support access-related administration by helping track office keys and coordinating employee credential or entry needs with appropriate teams.• Contribute to special assignments and general administrative support tasks as business needs arise.
2026-05-13T00:00:00Z

Office Assistant

Bethlehem, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help ensure the office runs smoothly. The ideal candidate will be professional, dependable and comfortable handling a variety of clerical and support tasks in a fast-paced environment. Key Responsibilities:<ul><li>Answer and direct phone calls, emails and other correspondence. </li><li>Greet visitors and provide general front office support. </li><li>Schedule meetings, maintain calendars and coordinate appointments. </li><li>Prepare, file and organize documents, records and reports. </li><li>Order office supplies and maintain inventory. </li><li>Assist with data entry, scanning, copying and other administrative duties. </li><li>Support team members with special projects and day-to-day office needs. </li><li>Maintain a clean, organized and professional office environment. Based on general knowledge.</li></ul>
2026-05-15T00:00:00Z