<p>We are offering a contract to permanent employment opportunity for an <strong><em>Administrative Assistant </em></strong>role in Honolulu, Hawaii. The function of this role is to provide clerical, administrative, and project-based support. This job is based in a traditional workplace setting. <strong><u>Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To apply please call us at 808-531-0800. </u></strong></p><p><br></p><p>Responsibilities:</p><p>• Management of the Director’s calendar/schedule.</p><p>• Scheduling of events, via Zoom or in-person.</p><p>• Arranging travel and related arrangements for the department.</p><p>• Providing daily support with meetings, and activities.</p><p>• Preparing and maintaining the agenda, minutes, and meeting materials in a scheduled and timely manner.</p><p>• Maintaining files and official records.</p><p>• Assisting with PowerPoint presentations.</p><p>• Cross-training to support other functional areas during times of particular need.</p><p>• Performing other duties as needed by the department or other departments.</p>
<p>We are in search of a Part Time Administrative Assistant to join our team based in Fairfax, Virginia. As a Part Time Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our staff. This is the ideal position for someone looking for part time work only. Yor will be working Monday to Thursday 9 am to 3 pm.</p><p>Responsibilities:</p><p>• Maintain the office environment and ensure it is organized and functional </p><p>• Ordering supplies/stocking supplies </p><p>• Supporting staff with various admin task</p><p>• Perform general administrative such as Filling/ scanning</p><p>• Support field personnel with administrative tasks</p><p> • Handling catering orders for big conferences/ picking up catering orders </p><p> • Maintain a strong work ethic and provide exceptional customer service</p><p> • Utilize Microsoft Office applications and data entry skills to perform tasks efficiently</p>
We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
<p>We are looking for a detail-oriented Administrative Assistant to join a well-established team in West Des Moines, Iowa. This position offers the potential for long-term employment and is ideal for someone with strong organizational skills, excellent communication abilities, and a proactive attitude. The role involves providing front desk support and assisting with sales-related administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact by answering inbound calls and greeting visitors professionally.</p><p>• Provide comprehensive customer service by addressing inquiries and resolving issues efficiently.</p><p>• Manage data entry tasks with accuracy, ensuring records are up-to-date and organized.</p><p>• Handle email correspondence, responding promptly and maintaining clear communication.</p><p>• Assist with scheduling appointments and coordinating calendars for team members.</p><p>• Support sales efforts by preparing documents, presentations, and reports using Microsoft Office tools.</p><p>• Maintain proficiency in Microsoft Excel, Word, Outlook, and PowerPoint to complete administrative tasks.</p><p><br></p><p>If you are looking to advance in your administrative and sales support skills, please APPLY TODAY. 515.706.4974 or through our Robert Half website.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Columbia, Maryland. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity to support daily office operations and enhance your administrative skills. The role is fully onsite, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth day-to-day office operations.</p><p>• Answer and direct inbound calls professionally, addressing inquiries or redirecting them as needed.</p><p>• Manage and maintain accurate data entry tasks, ensuring information is updated in a timely manner.</p><p>• Perform receptionist duties, including greeting visitors and handling general office correspondence.</p><p>• Organize and maintain office files, records, and documentation for easy accessibility.</p><p>• Support team members with scheduling, meeting coordination, and other administrative tasks.</p>
We are looking for a skilled Administrative Assistant to join our team in Dallas, Texas. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational abilities and support essential office functions. The ideal candidate will play a critical role in ensuring smooth daily operations and maintaining a detail-oriented work environment.<br><br>Responsibilities:<br>• Manage incoming calls and direct them appropriately, ensuring prompt and detail-oriented communication.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Provide receptionist duties, including welcoming visitors and addressing inquiries.<br>• Assist with general administrative office tasks such as filing, scheduling, and correspondence.<br>• Coordinate meetings and appointments, ensuring efficient use of time and resources.<br>• Maintain office supplies and inventory, placing orders as needed.<br>• Support team members with ad hoc administrative requests and projects.<br>• Ensure compliance with office policies and procedures while maintaining confidentiality.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Gainesville, Georgia. In this role, you will support a variety of administrative tasks, including scheduling, document management, and assisting with project coordination. The ideal candidate will be highly organized, proactive, and eager to contribute to the success of our operations. *This position has the potential to become permanent. </p><p><br></p><p>Responsibilities:</p><p>• Organize and manage documentation to ensure accurate and efficient record-keeping.</p><p>• Oversee scheduling and calendar management for the project manager and team.</p><p>• Provide support with billing tasks and coordinate with the purchasing team to track delivery timelines.</p><p>• Prepare agendas and set up conference rooms for meetings, ensuring all materials are ready.</p><p>• Assist in the creation and development of presentations and other project-related materials.</p><p>• Support the project manager with daily responsibilities and monitor project progress to ensure deadlines are met.</p><p>• Collaborate with team members to address operational needs and provide solutions when challenges arise.</p><p>• Leverage Microsoft Office Suite, including Excel and PowerPoint, to create reports, analyze data, and present information effectively.</p>
<p>We are looking for an <strong><em>Administrative Assistant</em></strong> to join our team in Honolulu, Hawaii on a contract basis. In this role, you will play a key part in supporting marketing initiatives, guest interactions, and administrative operations within the real estate and property management sector. This position is ideal for someone with strong organizational skills and experience in customer service. To apply for this role, please call us at <strong>808-531-0800. <em>Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</em></strong></p><p><br></p><p>Responsibilities:</p><p>• Create and implement marketing strategies for both print and digital platforms to promote properties effectively.</p><p>• Follow up with guest inquiries on a daily basis to ensure excellent customer service and engagement.</p><p>• Participate in outreach marketing efforts, including the distribution of promotional materials such as flyers and advertisements.</p><p>• Coordinate and facilitate the move-in process by touring available units, setting up mini-models, and assisting with lease signings.</p><p>• Verify applications and ensure compliance with company policies and procedures.</p><p>• Conduct market research, including competitor analysis, and prepare detailed marketing reports.</p><p>• Ensure all business transactions adhere to Fair Housing laws, ADA regulations, Fair Credit Reporting Act, and other relevant federal and state guidelines.</p><p>• Provide excellent customer service by assisting visitors, answering inquiries, and managing a multi-line phone system.</p><p>• Perform receptionist duties and support general administrative tasks as needed.</p><p>• Take on additional responsibilities as assigned by management.</p>
You'll want to look into the Administrative Assistant opportunity Robert Half is hiring for, if you are results-oriented and deeply passionate about growing your career in the Non-Profit industry. If you are looking for work as an Administrative Assistant and can perform various administrative and office support duties, this job might be for you. You'll succeed at this job if you love mail merging, pivot tables, and presentation design, so don't hesitate to contact us if you fit that description! There is a terrific long-term contract / temporary Administrative Assistant opening, so if you're looking for work in the Orleans, Massachusetts area, this might be right for you!<br><br>What you get to do every day<br><br>- Support diverse projects for other employees<br><br>- Perform word processing, filing and faxing<br><br>- Greet and guide visitors<br><br>- Respond to phone inquiries
We are looking for a meticulous Administrative Assistant to join our team in Midland, Texas. This Contract to Permanent position offers an excellent opportunity to support essential office operations and contribute to the success of a transportation equipment manufacturing company. The ideal candidate will thrive in a fast-paced environment while managing administrative tasks with efficiency and attention to detail.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling, correspondence, and document preparation.<br>• Answer and direct inbound calls, ensuring courteous and effective communication.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Handle receptionist duties by welcoming visitors and addressing inquiries.<br>• Support registration processes and ensure compliance with company protocols.<br>• Collaborate with team members to streamline office operations and enhance productivity.<br>• Maintain a clean and organized workspace, ensuring supplies are readily available.<br>• Assist with special projects or tasks as needed, demonstrating adaptability and initiative.
<p>We are in search of an <strong><em>Administrative Assistant</em></strong> to join our team in Honolulu, Hawaii. In this role, you will be instrumental in managing daily property operations, maintaining comprehensive records, and delivering exceptional customer service. This role offers a contract to permanent employment opportunity, ideal for someone keen on facilitating property viewings, handling leasing inquiries, and managing financial tasks. If interested in this role, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Facilitate communication with tenants, addressing their inquiries promptly and professionally</p><p>• Organize property viewings and coordinate move-ins for potential tenants</p><p>• Process and monitor maintenance requests to ensure tenant satisfaction</p><p>• Maintain thorough records of transactions, contracts, bills, tenant requests, and maintenance works</p><p>• Conduct initial screening of potential tenants and handle application processes</p><p>• Assist in managing financial tasks such as tracking rent payments, paying bills, and reconciling budgets</p><p>• Ensure compliance of all properties with relevant regulations and property laws</p><p>• Perform routine administrative functions including drafting correspondence, scheduling appointments, and organizing both paper and electronic files</p><p>• Provide excellent customer service through answering inbound calls, handling email correspondence, and responding to inquiries promptly</p><p>• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for data entry and other administrative tasks.</p>
<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Memphis, Tennessee. In this Contract-to-permanent position, you will play a vital role in ensuring smooth office operations and providing excellent support to both staff and clients. This role is ideal for someone who thrives in a dynamic environment and has strong multitasking abilities.<br><br>Responsibilities:<br>• Manage incoming calls effectively, directing inquiries to the appropriate person or department.<br>• Perform accurate data entry tasks to maintain and update records efficiently.<br>• Provide administrative support to the office staff, including scheduling meetings and organizing files.<br>• Serve as the first point of contact for visitors, ensuring a welcoming and organized reception.<br>• Maintain office supplies by tracking inventory and placing orders when necessary.<br>• Assist with preparing reports, presentations, and correspondence as required.<br>• Collaborate with team members to ensure deadlines are met and workflows are optimized.<br>• Handle daily office tasks such as mail distribution and document scanning.<br>• Support special projects and assignments that contribute to overall office productivity.<br>• Uphold confidentiality and professionalism in handling sensitive information.
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate must have experience within property management and is looking to work for a HQ office.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Handling invoices, data entry, reports, and editing/drafting documents </p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Supporting property management team with various administrative task. </p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p><br></p><p><br></p><p><br></p>
<p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Calendar Management</p><p>· Prepare financial statements and reports</p><p>· Draft internal/external correspondence</p><p>· Generate travel arrangements & itineraries </p><p>· Perform clerical research</p>
We are looking for a detail-oriented Administrative Assistant to join our facilities management team in Houston, Texas. In this Contract-to-long-term position, you will play a vital role in ensuring smooth day-to-day operations by supporting both internal and external services. We seek a candidate who is committed to delivering exceptional service and maintaining high standards of quality.<br><br>Responsibilities:<br>• Welcome visitors and guests with professionalism and provide reception services in the lobby.<br>• Deliver concierge-level assistance for onsite meetings and events, ensuring all arrangements run smoothly.<br>• Coordinate meeting room setups, catering orders, and refreshment arrangements.<br>• Assist in maintaining inventory levels for essential supplies in spaces such as breakrooms and office areas.<br>• Communicate with building management and landlord representatives to manage service tickets and arrange security or vendor access.<br>• Build positive relationships with clients, colleagues, contractors, and landlord representatives through excellent customer service.<br>• Manage priorities effectively to address critical operational needs in a timely manner.<br>• Gather and organize data for monthly reporting and metrics tracking.<br>• Provide support to onsite team members and participate in cross-training activities to ensure seamless coverage.
<p>Robert Half's client is seeking a proficient Administrative Assistant to join their team based in Fairfax, Virginia. As an Administrative Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations.</p><p>Responsibilities: </p><p>• Filing and organizing patient charts to ensure easy accessibility and accuracy</p><p>• Ordering supplies/stocking supplies.</p><p>• Supporting staff with various admin task. </p><p>• Maintaining files and official records.</p><p>• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records.</p><p>• Handling catering orders for big conferences/ picking up catering orders </p><p><br></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Westville, New Jersey. This long-term contract position offers an excellent opportunity to support daily operations and contribute to an organized and efficient office environment. The ideal candidate will excel in organizational tasks, communication, and maintaining efficient workflows.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Answer and manage inbound calls professionally, directing inquiries to the appropriate team members.</p><p>• Perform accurate data entry tasks to maintain up-to-date and organized records.</p><p>• Assist with receptionist duties, including greeting visitors and handling incoming correspondence.</p><p>• Coordinate schedules, meetings, and appointments for team members.</p><p>• Prepare and distribute documents, reports, and communications as needed.</p><p>• Maintain and organize office supplies to ensure availability for staff.</p><p>• Support various administrative projects and tasks, ensuring timely completion.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p>
We are looking for an Administrative Assistant to join our team on a contract basis in Bozeman, Montana. In this role, you will provide essential support to ensure smooth day-to-day operations, assisting with various administrative and clerical tasks. This is an excellent opportunity for an organized and proactive individual to make a meaningful contribution.<br><br>Responsibilities:<br>• Provide general administrative support, including managing schedules, organizing meetings, and maintaining accurate records.<br>• Answer and direct inbound calls in a courteous and efficient manner.<br>• Perform data entry tasks with a high degree of accuracy and efficiency.<br>• Oversee receptionist duties, such as welcoming visitors and addressing inquiries.<br>• Utilize Microsoft Office Suite, including Excel, to create and manage documents, spreadsheets, and reports.<br>• Maintain an organized and efficient office environment by managing supplies and handling correspondence.<br>• Collaborate with team members to support ongoing projects and ensure deadlines are met.<br>• Handle confidential information with care and discretion.
We are looking for a detail-oriented Administrative Assistant to join our team in Cleveland, Ohio. This hybrid position requires someone who is highly organized, adaptable, and comfortable working in an office environment with a pet-friendly atmosphere. As a Contract to permanent role, this opportunity offers the potential for long-term employment with a dynamic organization.<br><br>Responsibilities:<br>• Perform general administrative tasks to support daily office operations, including scheduling appointments, managing correspondence, and maintaining organized records.<br>• Answer incoming calls and provide exceptional customer service, ensuring inquiries are addressed efficiently.<br>• Utilize Microsoft Office applications and QuickBooks to complete tasks such as data entry, document preparation, and financial administration.<br>• Assist with receptionist duties, including greeting visitors and managing front desk responsibilities.<br>• Maintain a detail-oriented and business-appropriate demeanor while adhering to the company’s dress code.<br>• Collaborate with team members to ensure smooth communication and workflow across departments.<br>• Adapt to a flexible work schedule as needed to meet organizational demands.<br>• Uphold confidentiality and accuracy when handling sensitive information.<br>• Support office operations in a hybrid work environment, balancing on-site and remote duties effectively.
<p>We are offering an opportunity for an <strong><em>Administrative Assistant </em></strong>in the Construction/Contractor industry, situated in KAPOLEI, Hawaii. This role offers a contract to permanent employment opportunity and involves a range of responsibilities from handling front office reception duties to providing administrative support to various departments and maintaining administrative workflow. If interested in this role, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities</p><p>• Handle front office reception duties including greeting visitors, answering phones, and managing mail distribution.</p><p>• Offer administrative assistance to Marketing, Sales, and Project Management departments.</p><p>• Organize and coordinate various events such as trainings, workshops, and marketing and community events.</p><p>• Maintain administrative workflow and act as an interdepartmental liaison.</p><p>• Enter and maintain Sales and Project Management data in company information systems.</p><p>• Assist with project and contract administration.</p><p>• Generate various reports as requested by Management.</p><p>• Offer support to President, Sales Manager, and Administration Manager as needed.</p><p>• Promote awareness of and follow Company and general safety policies.</p><p>• Exhibit a core understanding of mutual respect and good customer service orientation in interactions within the workplace.</p>
<p>Our client is looking to add a skilled Administrative Assistant to support a busy and growing team in Providence, Rhode Island. The ideal candidate will excel in managing documentation, scheduling, and maintaining confidentiality while working collaboratively with team members. This role requires exceptional organizational and communication skills to ensure the seamless execution of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage appointments, including handling all related correspondence and logistics.</p><p>• Maintain confidentiality while managing documents and correspondence.</p><p>• Proofread and transcribe documents with accuracy and attention to detail.</p><p>• Handle administrative tasks such as scanning, copying, faxing, and organizing paperwork efficiently.</p><p>• Schedule and coordinate meetings, travel and events</p><p>• Support administrative projects by ensuring timely completion and meeting deadlines.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Fairfax, Virginia. In this role, you will provide vital support to the office by managing various administrative tasks and ensuring smooth day-to-day operations. This is a long-term contract position, offering part-time hours from Monday through Thursday.<br><br>Responsibilities:<br>• Provide comprehensive administrative assistance to support office operations effectively.<br>• Handle inbound calls professionally and direct them to the appropriate departments.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Coordinate schedules and manage appointments to optimize team productivity.<br>• Assist with receptionist duties, including greeting visitors and managing front desk activities.<br>• Utilize the Microsoft Office Suite to create, edit, and manage documents and spreadsheets.<br>• Ensure that organizational systems are maintained and files are well-organized.<br>• Collaborate with team members to address administrative needs and enhance office efficiency.<br>• Uphold high standards of attention to detail in all administrative processes.<br>• Communicate effectively with staff and stakeholders to ensure seamless coordination.
We are looking for a detail-oriented Administrative Assistant to join our team in Bozeman, Montana. This contract position offers an opportunity to support daily operations and contribute to the smooth functioning of our office. The ideal candidate will have exceptional organizational skills and a proactive approach to handling administrative tasks.<br><br>Responsibilities:<br>• Provide general administrative support to ensure efficient office operations.<br>• Answer and route inbound calls professionally and courteously.<br>• Manage data entry tasks with accuracy and attention to detail.<br>• Assist with receptionist duties, including greeting visitors and managing inquiries.<br>• Maintain and update records using Microsoft Office Suite applications.<br>• Organize and schedule meetings, appointments, and other office events.<br>• Handle incoming and outgoing correspondence, ensuring timely communication.<br>• Support office staff with additional tasks as needed to meet deadlines.
We are looking for a detail-oriented Administrative Assistant to join our team in Laurel, Maryland. In this part-time, contract position, you will play a key role in supporting daily office operations with a focus on organization and efficiency. If you excel at managing spreadsheets, handling administrative tasks, and ensuring smooth workflow processes, we encourage you to apply.<br><br>Responsibilities:<br>• Organize and maintain spreadsheets to ensure data accuracy and accessibility.<br>• Perform data entry tasks with a high level of precision and attention to detail.<br>• Handle incoming calls professionally, providing assistance and redirecting inquiries as needed.<br>• Manage receptionist duties, including welcoming visitors and maintaining a presentable office environment.<br>• Support administrative office tasks such as filing, scheduling, and document preparation.<br>• Collaborate with team members to optimize workflow and improve operational efficiency.<br>• Assist in the coordination of meetings, preparing agendas, and taking notes.<br>• Ensure compliance with office procedures and maintain confidentiality when handling sensitive information.
