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779 results for Administrative Assistant jobs

Administrative Assistant

Ann Arbor, MI
onsite
Temporary to Hire
18 - 20 USD / Hourly
Our client, a well-established company in the engineering industry, is seeking a dependable and detail-oriented Administrative Assistant to provide fully onsite office support in Ann Arbor. This is a long-term opportunity for someone who thrives in a detail oriented office environment and enjoys keeping operations organized and running smoothly. Pay $18hr-$20/hr. Key Responsibilities: Provide day-to-day administrative support to the office and team members Answer and direct incoming phone calls professionally Maintain organized filing systems, both paper and electronic Perform data entry and support reporting using Microsoft Excel Set up and prepare conference rooms for meetings Maintain cleanliness and organization of the kitchen and common areas Assist with general clerical duties, including document handling, filing, and correspondence Support office operations with a strong sense of urgency and attention to detail Qualifications: Excellent verbal and written communication skills Strong phone presence and detail oriented demeanor Proficiency in Microsoft Excel Excellent filing and organizational skills Ability to manage multiple tasks and prioritize effectively Reliable, =+ years of experience, and able to work fully onsite in Ann Arbor Prior administrative support experience preferred
2026-05-27T00:00:00Z

Administrative Assistant

Richmond, VA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a credit union in Richmond, Virginia. This Contract position requires someone who can manage communications, maintain accurate records, and provide dependable administrative support in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable using Microsoft Office tools to keep schedules, correspondence, and information flowing efficiently. Responsibilities: • Manage incoming phone calls and direct inquiries to the appropriate team members while providing courteous and attentive service • Coordinate calendars and arrange appointments to help maintain smooth day-to-day operations • Prepare, update, and organize records through accurate data entry and document management • Draft, send, and monitor email communications to support internal coordination and external responses • Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, track information, and support reporting needs • Assist with outbound calls and follow-up communication as needed to support administrative and service-related activities • Maintain orderly files and office information so materials are accessible and up to date • Provide general administrative assistance to help the team meet operational priorities and service expectations
2026-06-01T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Administrative Assistant to CEOLocation: Delray BeachCompany: Multi-Entity Holding Company within Property Management, Construction and development Position OverviewWe are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.Key ResponsibilitiesOffice Support<ul><li>Answer incoming phone calls and greet visitors in a professional and welcoming manner</li><li>Maintain organization and cleanliness of common areas, including the kitchen</li><li>Monitor and order office supplies as needed</li><li>Coordinate weekly lunch orders for team meetings</li></ul>Executive Support to CEO<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage scheduling, including appointments and calendar coordination</li><li>Assist with personal tasks such as:</li><li>Ordering coffee and meals as needed during the day</li><li>Managing prescriptions and vitamins</li><li>Handling online purchases (e.g., clothing, household items, miscellaneous needs)</li></ul>Collections & Inventory Assistance<ul><li>Support inventory tracking for the CEO’s collectibles</li><li>Assist with receiving and organizing new items</li><li>Coordinate packaging and shipping for sold items</li></ul>Why Join Us<ul><li>Direct exposure to executive leadership</li><li>Varied responsibilities—no two days are the same</li><li>Opportunity to grow within a fast-moving, entrepreneurial environment</li></ul>If you’d like, I can also:<ul><li>Tighten this into a shorter version for job boards like Indeed/LinkedIn</li><li>Adjust tone (more formal vs. more casual/family office feel)</li><li>Add compensation framing to attract the right level of candidate</li></ul>Just tell me 👍
2026-05-20T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract position with permanent potential is a strong fit for someone who enjoys organized, hands-on work and wants to build experience in the logistics industry. The role combines administrative coordination, record management, and communication with drivers and warehouse staff in a fast-moving environment.Hours for position: Saturday 8am - 7pmSunday 8am - Noon Responsibilities:• Support daily office and clerical activities that keep shipping and receiving operations running smoothly• Welcome and assist drivers during arrival, gathering and reviewing required paperwork for accuracy and completeness• Enter, maintain, and update shipment information in company systems with a high level of precision• Finalize completed loads by verifying records and closing transactions in a timely manner• Help coordinate schedules and monitor freight activity using internal tracking tools• Organize operational documents and maintain clear, accurate files for ongoing warehouse activity• Communicate with team leads and warehouse personnel to resolve routine administrative issues and status questions
2026-05-07T00:00:00Z

Administrative Assistant

State College, PA
onsite
Permanent / Full Time
43000 - 54000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support a busy legal office. This position plays an important role in keeping daily operations organized by assisting attorneys, paralegals, and administrative team members with a wide range of clerical and office coordination tasks. The ideal candidate is detail-oriented, dependable, and comfortable managing competing priorities in a client-facing environment. Responsibilities:• Coordinate shared meeting spaces, prepare rooms for appointments and gatherings, and restore spaces after use.• Welcome visitors and clients courteously while helping create a positive and organized front-office experience.• Track incoming courier packages and other external deliveries to ensure accurate records and timely distribution.• Receive, sort, and circulate faxed materials, mailings, and other office communications as needed.• Support file organization by copying documents, scanning records, and maintaining both physical binders and electronic files.• Enter and update information in records management systems with a high level of accuracy and consistency.• Monitor office inventory, replenish workplace and hospitality supplies, and assist with ordering when needed.• Help with clerical and administrative tasks such as document formatting, calendar coordination, billing review support, expense processing, client intake activities, and outgoing mail or print projects.• Provide assistance with internal events and client meetings, including arranging refreshments, room setup, and cleanup responsibilities.
2026-05-27T00:00:00Z

Administrative Assistant

Herndon, VA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Our company is seeking a highly organized and detail-oriented Administrative Assistant to support a Christian nonprofit organization with daily office operations and help ensure the officeruns efficiently. This role is ideal for someone with strong communication skills, excellent time management, and the ability to manage multiple priorities in a busy environment. Responsibilities<ul><li>Provide day-to-day administrative support to staff and leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems, records, and office documentation</li><li>Handle data entry and support workflow coordination</li><li>Assist with front office responsibilities, including greeting visitors and answering phones</li><li>Support special projects and other administrative tasks as needed</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an experienced administrative team member to support daily office operations in Miami, Florida. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly, and can manage multiple priorities in a fast-paced environment. The role includes a mix of clerical coordination, invoice processing, document management, and executive support activities. Candidates who are bilingual in Spanish and English and bring steady, consistent work history will be well suited for this opportunity. Responsibilities: • Process and submit invoices accurately using internal systems while maintaining organized financial records. • Manage and update documents, files, and team resources within SharePoint to keep information accessible and current. • Provide day-to-day administrative assistance for office and leadership needs, including correspondence, scheduling support, and general clerical tasks. • Answer inbound calls courteously, respond to routine inquiries, and direct requests to the appropriate contacts. • Prepare, format, and review business documents, reports, and written communications using Microsoft Word and Excel. • Support records management activities by organizing, scanning, photocopying, and distributing documents as needed. • Assist with basic bookkeeping-related tasks and research assignments to help maintain accurate office information. • Deliver reliable support to internal teams and executives while handling multiple assignments with strong attention to detail.
2026-06-01T00:00:00Z

Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support housing-related operations in Baton Rouge, Louisiana. This short-term contract to permanent position is ideal for someone who combines strong office coordination skills with experience in affordable housing, leasing, or tax credit environments. The person in this role will help keep daily activities organized, provide responsive communication, and assist with records and reporting across multiple administrative functions. Responsibilities:• Manage front-office and administrative support tasks, including answering incoming calls, directing inquiries, and providing courteous assistance to residents, applicants, and internal teams.• Maintain accurate records by entering, updating, and verifying information in databases, spreadsheets, and office systems.• Prepare documents, correspondence, and routine reports using Microsoft Word, Excel, and Outlook to support day-to-day operations.• Assist with housing and leasing-related administrative processes, including file organization, application tracking, and document collection.• Support affordable housing program activities by helping maintain compliance-related records connected to LIHTC or Housing Choice Voucher programs.• Coordinate scheduling, communications, and follow-up tasks to ensure timely completion of office and resident service requests.• Travel periodically with management during the contract portion of the assignment and independently as needed after permanent placement to support regional administrative needs.• Use property management or housing software such as Yardi Voyager, or learn the system quickly through provided training.• Contribute to a well-organized office environment by handling receptionist duties and assisting with general operational needs.
2026-05-06T00:00:00Z

Administrative Assistant

Metairie, LA
onsite
Temporary to Hire
16 - 18 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a commercial property management team in Metairie, Louisiana. This contract opportunity is ideal for someone who enjoys keeping office operations organized, providing courteous front-desk support, and assisting with administrative and basic accounting tasks. The person in this role will help maintain smooth daily workflow while serving as a reliable resource for property managers and internal staff. Responsibilities:• Provide day-to-day administrative support to commercial property managers, helping coordinate office activities and maintain organized records.• Welcome visitors, manage front-desk coverage, and handle incoming phone calls with courtesy and efficiency.• Enter invoices and payable information accurately, supporting light accounting functions and timely record maintenance.• Prepare, update, and file documents, reports, correspondence, and other office materials as needed.• Maintain data in internal systems and spreadsheets, ensuring information is current, accurate, and easy to retrieve.• Assist with leasing and property management administrative tasks, including document tracking and general tenant-related support.• Use Microsoft Office applications to create correspondence, organize information, and support routine reporting needs.
2026-06-02T00:00:00Z

Administrative Assistant

Huntsville, AL
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily front office operations in Huntsville, Alabama. This is a short-term contract position suited for someone who is organized, responsive, and comfortable handling a variety of clerical and customer-facing tasks. The ideal candidate will help maintain efficient office workflows while providing attentive assistance over the phone and in person. Responsibilities:• Manage day-to-day administrative activities to keep office operations organized and running smoothly.• Receive and direct inbound calls effectively, ensuring messages and inquiries reach the appropriate contacts.• Welcome visitors and provide front desk support in a courteous and efficient manner.• Enter, update, and maintain records accurately within office systems and databases.• Prepare routine documents, reports, and correspondence to support administrative needs.• Coordinate schedules, appointments, and general office communications as needed.• Support clerical processes related to staffing or assignment coordination when required.
2026-06-02T00:00:00Z

Administrative Assistant

Oklahoma City, OK
onsite
Temporary to Hire
19 - 20 USD / Hourly
Child & Family Data Coordinator (Temp-to-Hire)📍 Location: 100% Onsite – South Oklahoma City💲 Pay: $19–$20/hr🕒 Schedule: Monday–Friday, 8:00 AM – 5:00 PM🔄 Type: Temp-to-Hire (90 days) Position OverviewWe are seeking a detail-oriented Child & Family Data Coordinator to support the accuracy and integrity of program data within a fast-paced environment. This role is responsible for maintaining child and family records, ensuring compliance with program standards, and supporting staff with data entry and reporting needs.This is a great opportunity for someone who is organized, tech-savvy, and enjoys working behind the scenes to support operational success. Key Responsibilities<ul><li>Maintain and update child and family records with a high level of accuracy and confidentiality</li><li>Audit data to ensure completeness, timeliness, and compliance with program requirements</li><li>Generate reports and assist with tracking enrollment, attendance, and eligibility data</li><li>Support staff with data entry processes and provide basic system troubleshooting</li><li>Assist with monitoring and meeting compliance standards</li><li>Identify discrepancies and help implement solutions to improve data quality</li><li>Collaborate with internal teams to ensure data is aligned across departments</li></ul>
2026-05-29T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations at a real estate company in Dallas. This is a Permanent position suited for someone who is comfortable managing front-desk responsibilities, handling incoming calls, and keeping administrative tasks organized and up to date. The ideal candidate brings strong coordination skills, clear communication, and the ability to maintain accuracy across a range of office support activities. Ideal candidate will be an outgoing individual with great critical thinking skills, a strong math aptitude, and proficiency in Excel and PowerPoint. Time management and organization skills are necessary and a background in commercial real estate is a plus! Responsibilities:<ul><li>Perform administrative duties for multiple brokers in a timely and accurate fashion</li><li>Prepare tour schedules, market surveys, proposal summaries and other transaction documents</li><li>Produce multiple reports and graphs for client presentations</li><li>Navigate multiple database platforms for research</li><li>Professionally interact with clients and leasing agents via phone and email</li><li>Assist other administrative assistants as needed</li><li>Other duties as required</li></ul>
2026-05-29T00:00:00Z

Administrative Assistant

Boulder, CO
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily front-office operations for a Contract position based in Boulder, Colorado. This role is well suited for someone who enjoys interacting with visitors, managing incoming communications, and keeping administrative tasks organized in a well-run office setting. The ideal candidate brings strong interpersonal skills, a confident presence, and the ability to stay composed while handling multiple priorities throughout the day. Responsibilities: • Welcome employees, guests, and vendors at the reception area and ensure each visitor is directed to the appropriate contact or meeting space • Receive and route a steady flow of incoming telephone calls while maintaining courteous and efficient communication • Coordinate visitor check-in activity several times each week and help create a smooth, welcoming front-desk experience • Provide administrative support through data entry, scheduling coordination, and other routine office tasks as needed • Assist with daily ticketing-related assignments and help keep requests organized and up to date • Monitor shared communication tools such as Outlook, Teams, and Microsoft Office applications to support office operations • Maintain an orderly reception area and contribute to a welcoming, service-oriented environment for all onsite guests
2026-06-02T00:00:00Z

Administrative Assistant

West Des Moines, IA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to join a company in the finance industry in West Des Moines, Iowa. This Contract to permanent opportunity is ideal for someone who thrives in a fast-paced environment, communicates well with clients and internal teams, and takes pride in keeping office operations running smoothly. The role combines front-office support, document coordination, and day-to-day administrative work while handling sensitive information with discretion. Responsibilities:• Coordinate electronic and paper records for tax return documentation, ensuring files are accurate, accessible, and properly maintained• Support client setup activities by preparing engagement materials, organizing documentation, and assisting with reports and billing-related paperwork• Scan, index, and manage tax and administrative documents to maintain orderly digital and physical filing systems• Oversee office supply levels, place replenishment requests as needed, and manage incoming and outgoing mail distribution• Welcome visitors, answer inbound calls, and provide a courteous first point of contact for clients and business partners If you are looking to take the next step in your administrative career, please apply today! 515.706.4974 give us a call, or apply through our Robert Half website.
2026-06-02T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is partnering with a downtown area client in the recruiting for an Administrative Assistant to support benefits and HR operations, office management and in Milwaukee, Wisconsin. This position plays an important role in keeping employee records organized, supporting HR Generalist with coordinating benefit-related activities, and ensuring day-to-day administrative tasks are handled efficiently and assisting c-suite with administrative and scheduling assistance. The ideal candidate is detail-oriented, comfortable working with HR systems, and able to manage schedules, onboarding support, and data accuracy in a fast-paced office environment. This is a permanent placement opportunity offering a hybrid work schedule, annual bonus eligibility, profit sharing, 401k match, full health benefits pacakage and 3+ weeks vacation. Responsibilities:<ul><li>Manage front office operations, including phone calls, mail distribution, and office supply inventory</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Provide administrative support for HR and office functions by preparing documents, managing files, and assisting with routine inquiries.</li><li>Schedule meetings, appointments, and onboarding sessions while keeping calendars aligned with team priorities.</li><li>Work with internal stakeholders to resolve administrative issues and help improve coordination across department processes.</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Auburn, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Assistant / Front Office Coordinator to support daily office operations and serve as the first point of contact for visitors and calls. This role requires a professional, organized individual with a strong background in administrative support, record management, and filing. Key Responsibilities<ul><li>Greet and assist visitors, ensuring a professional and welcoming front office environment</li><li>Answer and route incoming calls, manage inboxes, and respond to general inquiries</li><li>Maintain accurate records, including organizing and managing both electronic and paper filing systems</li><li>Support document preparation, data entry, and record tracking to ensure compliance and accessibility</li><li>Schedule meetings, coordinate calendars, and assist with general administrative tasks</li><li>Manage office supplies, mail distribution, and general office upkeep</li><li>Assist with special projects and provide support to multiple departments as needed</li></ul>
2026-05-19T00:00:00Z

Administrative Assistant

West Hollywood, CA
onsite
Temporary / Contract
18.2115 - 22 USD / Hourly
We are looking for a motivated Administrative Assistant to support a luxury showroom team in Los Angeles, California. This Contract position is ideal for someone early in their career who wants to gain hands-on experience in a design-driven environment serving architects, designers, and builders. The role combines front-office coordination, administrative support, and client-facing interaction, offering a strong foundation for future growth in showroom operations and client account support. Responsibilities: • Welcome visitors and create a strong first impression for clients, design partners, and vendors entering the showroom. • Manage incoming calls, route inquiries to the appropriate team members, and respond to general questions with accuracy and care. • Provide day-to-day administrative support by preparing documents, updating records, and maintaining organized office systems. • Enter and maintain data in internal files and tracking tools to support smooth showroom operations. • Coordinate scheduling, appointments, and general reception activities to keep daily workflows running efficiently. • Assist the team with client follow-up, showroom presentation, and other operational tasks that enhance the customer experience. • Maintain a tidy, well-organized front-of-house environment that reflects the standards of a high-end showroom.
2026-06-01T00:00:00Z

Administrative Assistant

Spokane, WA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Robert Half is looking for an Administrative Assistant to support a fast-paced team within an industrial environment. This role plays a key part in keeping projects organized, compliant, and moving forward on schedule. Key Responsibilities:<ul><li>Provide day-to-day administrative support to operations and project teams</li><li>Assist with preparation and organization of bid documents, proposals, and project files</li><li>Track and maintain documentation related to contracts, change orders, and project timelines</li><li>Support safety compliance efforts including maintaining logs, certifications, and incident reports</li><li>Coordinate onboarding paperwork for employees and ensure compliance with company and site requirements</li><li>Maintain accurate records within internal systems and support document control processes</li><li>Schedule meetings, track deadlines, and help facilitate communication across departments</li><li>Assist with payroll-related documentation such as timecards, job costing, and job coding</li><li>Handle general administrative tasks including filing, data entry, and correspondence</li></ul>
2026-05-27T00:00:00Z

Administrative Assistant

Santa Rosa, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
The Back Office Administrator supports internal operations by processing, organizing, and safeguarding a high volume of confidential documentation. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast‑paced, compliance‑driven environment.•Key Responsibilities<ul><li>Process, review, and file high volumes of confidential documents with accuracy and timeliness</li><li>Maintain organized electronic and physical filing systems in accordance with company policies and regulatory requirements</li><li>Perform data entry, document indexing, and records management with strict attention to detail</li><li>Handle sensitive information discreetly, ensuring confidentiality and data security at all times</li><li>Support internal departments with administrative tasks such as document preparation, scanning, archiving, and retrieval</li><li>Monitor document workflows to ensure completeness, accuracy, and adherence to established procedures</li><li>Identify discrepancies or missing information and follow up to resolve issues promptly</li><li>Assist with audits, compliance reviews, or records requests as needed</li><li>Adhere to retention schedules and destruction protocols for sensitive materials</li><li>Provide general back‑office administrative support to ensure smooth daily operations</li></ul>
2026-05-07T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a reputable wealth management firm seeking a professional and organized Administrative Assistant to support daily office operations and provide exceptional client service. This position is ideal for someone who enjoys working in a collaborative, client-facing environment and has strong administrative and organizational skills. Key Responsibilities<ul><li>Provide administrative support to advisors and office staff</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare client packets, reports, and general correspondence</li><li>Assist with onboarding paperwork and maintain accurate client files</li><li>Manage office supplies, mail distribution, and general office organization</li><li>Greet clients and visitors while providing a high level of customer service</li><li>Support data entry, document management, and filing processes</li><li>Assist with meeting preparation and special projects as needed</li><li>Maintain confidentiality when handling sensitive client information</li></ul>
2026-05-19T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Las Vegas, NV
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an Administrative Assistant to provide contract support to an in-house legal team. This position centers on keeping daily operations organized by coordinating schedules, handling communications, and ensuring incoming materials reach the right stakeholders promptly. The ideal candidate is comfortable working in a legal environment, stays organized under changing priorities, and communicates with accuracy and clarity. Responsibilities: • Coordinate calendars, meetings, and time-sensitive deadlines for members of the legal team to help maintain an efficient daily workflow. • Prepare, track, and distribute routine communications while ensuring messages are clear, accurate, and directed to the appropriate recipients. • Review incoming documents, requests, and correspondence, then forward or assign them to the correct team members for timely follow-up. • Organize and maintain digital and physical files so legal records remain accurate, accessible, and up to date. • Provide broad administrative assistance for day-to-day legal department activities, including scheduling support, data entry, and general office coordination. • Respond to inbound calls and inquiries with care, gathering key details and directing matters to the appropriate contact. • Assist with reception-style and office support duties that help the legal team operate smoothly and efficiently.
2026-06-02T00:00:00Z

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations. Responsibilities:• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.
2026-05-29T00:00:00Z

Administrative Assistant

Bakersfield, CA
onsite
Temporary to Hire
24.225 - 28.05 USD / Hourly
We are looking for an Administrative Assistant to support daily business operations and help keep the office running smoothly. This opportunity is ideal for someone who enjoys balancing administrative coordination, communication, and office support in a fast-paced setting. The person in this role will work closely with managers and team members to handle scheduling, documentation, travel arrangements, and routine financial administration while maintaining an organized environment. Responsibilities:• Coordinate calendars, schedule appointments, and organize internal meetings to support leaders and staff effectively.• Manage correspondence, answer inbound calls, and respond to routine administrative inquiries in a timely and courteous manner.• Arrange travel plans, secure lodging or transportation as needed, and prepare clear itineraries for business-related meetings and events.• Support day-to-day office operations by monitoring supply levels, placing orders, and helping maintain an efficient and productive workspace.• Enter and update records accurately, ensuring documents, files, and administrative data remain organized and accessible.• Process invoices, expense submissions, and purchase orders while assisting with basic bookkeeping and financial tracking tasks.• Provide front-desk and receptionist support as needed, helping create a positive experience for employees, visitors, and clients.• Address unexpected scheduling or office issues by identifying practical solutions and escalating concerns when appropriate.
2026-06-01T00:00:00Z

Administrative Assistant

Modesto, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support construction contract operations in Modesto, California. This contract-to-permanent opportunity is ideal for someone who can manage documentation, coordinate billing activities, and keep project records organized in a fast-paced contractor environment. The role will work closely with project and subcontractor documentation while helping maintain efficient day-to-day office support. Responsibilities: • Draft and distribute clear written communications, ensuring accuracy and a well-presented format in all correspondence. • Examine agency and project agreements for compliance and assemble the documentation needed to support contract administration activities. • Create and manage subcontract packages, master service agreements, work orders, and purchase orders for active construction projects. • Process change-related documentation, lien releases, preliminary notices, and other subcontractor records in accordance with project requirements. • Coordinate monthly invoicing and subcontractor payment processing to meet established accounting and month-end timelines. • Track subcontractor bonds, insurance certificates, and business licenses, maintaining complete and current compliance files. • Prepare project startup documentation along with recurring and closeout reports required for public sector work, including federal and state projects. • Provide general administrative support by handling mail and shipments, maintaining office supplies, and assisting with additional construction administration tasks as needed.
2026-05-30T00:00:00Z