Workplace Coordinator Jobs in None

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Payroll consultant

Ottawa, ON
onsite
Temporary
63.00 - 73.00 CAD / Hourly
We are looking for an experienced Payroll consultant to support a long-term contract opportunity in Ottawa, Ontario. This role is ideal for a detail-oriented payroll specialist who can build structure, improve processes, and provide reliable guidance across complex payroll operations in the United States and internationally. The successful candidate will bring strong communication skills and hands-on expertise managing payroll, benefits, compliance, and vendor coordination in a dynamic environment. Responsibilities:• Establish and organize payroll operations for a newly formed or developing payroll function, creating practical processes that support accuracy and consistency.• Oversee end-to-end payroll activities for employees in the U.S. and other jurisdictions, ensuring timely processing and alignment with applicable legislation and internal policies.• Administer payroll-related records, deductions, taxable benefits, and remittances with careful attention to compliance requirements.• Work closely with internal stakeholders to address payroll inquiries, explain processes clearly, and build confidence across teams.• Review payroll data for accuracy, investigate discrepancies, and resolve issues through detailed analysis and corrective action.• Coordinate with external payroll providers and system partners to support service delivery, reporting needs, and process improvements.• Support benefit and expense-related payroll components, including integration points involving platforms such as Concur and payroll applications.• Contribute to audits, reconciliations, and documentation updates to strengthen payroll controls and reporting reliability.
2026-09-11T13:53:38Z

Senior Lead, Financial Analysis & Reporting

Toronto, ON
onsite
Temporary
55.00 - 65.00 CAD / Hourly
We are looking for an experienced Manager, Financial Analysis & Reporting in Toronto, Ontario on a 12-month Contract. Mining industry experience is required. This position will provide senior financial oversight across revenue reporting, reconciliations, period-end activities, and control compliance while supporting a complex, high-volume operating environment. The role also partners closely with the Controller, audit stakeholders, and cross-functional teams to strengthen reporting accuracy and address key financial priorities during an extended contract engagement. Responsibilities:• Lead daily finance operations and provide guidance, direction, and support to the finance team to maintain strong performance and accountability.• Coordinate month-end, quarter-end, and year-end close activities to ensure financial results are completed accurately and within required timelines.• Review journal entries, reconciliations, and financial analyses prepared by team members, ensuring completeness, accuracy, and adherence to accounting standards.• Monitor compliance with internal controls, corporate accounting policies, and applicable regulatory obligations, while supporting control testing and documentation.• Evaluate sales and cash flow forecasts, identify material variances, and provide clear explanations and recommendations to leadership.• Oversee revenue-related reconciliations, accounts receivable balancing, intercompany activity, and distribution cost reporting, including freight and related deductions.• Provide coverage for senior accounting functions during peak periods or team absences to maintain continuity in critical reporting activities.• Partner with internal and external auditors by preparing support, responding to inquiries, and assisting with audit readiness throughout the engagement.• Work collaboratively with marketing and logistics teams to resolve financial issues, improve reporting visibility, and support informed business decisions.• Contribute to special projects, audit support, ad hoc financial analysis, and finance-related work associated with broader organizational initiatives, including major system implementation efforts where required.
2026-10-05T17:58:46Z

Supply Chain Supervisor

Winnipeg, MB
onsite
Permanent
80000.00 - 90000.00 CAD / Yearly
We are looking for an experienced Supply Chain Supervisor to lead integrated supply chain activities in Winnipeg, Manitoba. In this role, you will guide purchasing, inventory, production planning, warehousing, and distribution efforts to ensure materials and finished products move efficiently across the business. You will work closely with internal teams and external suppliers to improve service levels, strengthen operational performance, and support customer commitments. This position is well suited to a hands-on leader who brings strong analytical skills. Responsibilities:• Direct daily supply chain operations across sourcing, inventory control, production scheduling, warehouse coordination, transportation, and order shipment.• Provide leadership to supply chain and warehouse staff by setting expectations, supporting development, and promoting a high-performance team environment.• Make sure components, consumables, spare parts, and finished goods are available when needed to meet manufacturing targets and customer demand.• Partner with Engineering, Production, Quality, Customer Operations, and Finance to align supply chain activities with organizational priorities.• Evaluate supplier and contract manufacturer results using service, quality, delivery, and cost measures, and address performance gaps as needed.• Lead commercial discussions with vendors related to pricing, terms, and supply arrangements to support cost and service objectives.• Maintain accurate inventory records and establish appropriate stock levels that balance availability with carrying costs.• Oversee receiving, storage, material movement, system transactions, picking, packing, and fulfillment activities within the warehouse.• Coordinate forecasting and production planning activities to ensure material readiness for ongoing business requirements.• Manage master data in Microsoft Dynamics 365 Business Central, including bills of material, routings, item records, and supplier information.
2026-09-29T16:13:45Z

Proposal & Marketing Specialist

Vancouver, BC
onsite
Permanent
75000.00 - 85000.00 CAD / Yearly
Are you an experienced proposal professional with a track record of managing RFPs, RFQs, tenders, and complex qualifications submissions within the architecture, engineering, construction, or professional services sector? Our client, a respected consulting engineering firm, is seeking a Proposal & Marketing Specialist to take ownership of the firm's proposal process while supporting broader marketing and business development initiatives. This is a key role for someone who understands how to manage complex pursuits from initial RFP review through final submission, while coordinating technical teams and ensuring every submission is accurate, compliant, compelling, and delivered on time. Key Responsibilities Proposal Management – Primary Focus<ul><li>Lead the coordination, preparation, and submission of RFPs, RFQs, tenders, qualifications packages, and other business development pursuits</li><li>Review solicitation documents to identify requirements, evaluation criteria, compliance requirements, and key deadlines</li><li>Coordinate with technical teams and leadership to gather, develop, and refine proposal content</li><li>Manage proposal schedules, deliverables, review cycles, and submission logistics</li><li>Coordinate with external consultants and teaming partners on joint pursuits</li><li>Maintain proposal tracking systems, pursuit calendars, and reporting, including win/loss analysis and post-submission follow-up</li><li>Coordinate proposal debriefs and document lessons learned to strengthen future pursuits</li><li>Maintain and improve proposal templates, project sheets, staff resumes, boilerplate content, and other proposal resources</li><li>Ensure submissions are accurate, polished, compliant, and aligned with client requirements</li></ul> Marketing & Business Development<ul><li>Develop project profiles, case studies, presentations, award submissions, and other marketing collateral</li><li>Coordinate website and social media content highlighting projects, milestones, awards, and industry involvement</li><li>Monitor BC Bid, MERX, Bids & Tenders, and other procurement platforms for relevant opportunities</li><li>Research prospective clients, market activity, and industry developments</li><li>Support conferences, networking events, sponsorships, and industry relationship-building initiatives</li><li>Maintain business development databases, opportunity pipelines, and pursuit calendars</li></ul>
2026-10-08T16:58:42Z

Senior Microsoft Endpoint & Patch Management Engineer

Vancouver, BC
remote
Temporary
65.00 - 95.00 CAD / Hourly
We're looking for an experienced Senior Microsoft Endpoint & Patch Management Engineer to support a large-scale modernization of enterprise patch management infrastructure. This individual will play a key role in transforming how Windows servers, desktops, laptops, and mobile devices are managed, updated, and secured. The focus will be on migrating legacy patch management processes to modern Microsoft cloud-based solutions, improving automation, strengthening security compliance, and reducing patch deployment timelines. Key Responsibilities<ul><li>Lead the migration from Windows Server Update Services (WSUS) to Azure Update Manager.</li><li>Assess, design, and implement automated patch management solutions using Microsoft Intune and Windows Autopatch.</li><li>Modernize patching processes across Windows servers, desktops, laptops, and iOS devices.</li><li>Develop strategies to reduce patch deployment windows and improve vulnerability remediation timelines.</li><li>Evaluate and implement device compliance policies and Microsoft Entra ID Conditional Access controls.</li><li>Design and document technical solutions, including architecture, implementation plans, and operational procedures.</li><li>Present proposed infrastructure changes to the Change Advisory Board (CAB) and execute approved solutions.</li><li>Establish automated patch compliance monitoring, reporting, and remediation processes.</li><li>Expand patch management capabilities to include application patching and updates.</li><li>Collaborate with infrastructure, application, and security teams to minimize operational disruptions and ensure service availability following patch deployments.</li></ul>
2026-10-09T21:08:46Z

Payroll Administrator

Spruce Grove, AB
onsite
Permanent
70000.00 - 75000.00 CAD / Yearly
Robert Half is recruiting a Payroll Specialist on behalf of an industry leader. This is an excellent opportunity to join a well-established payroll team supporting a large, multi‑provincial Canadian workforce. This position is based in the Greater Edmonton, Alberta area. The Payroll Specialist will support end‑to‑end payroll processing and act as a key point of contact for employee payroll and benefits inquiries. The role reports directly to the Payroll Manager and works alongside a collaborative and growing payroll team This position is ideal for a payroll professional with a strong understanding of payroll fundamentals, solid technical skills, and exceptional attention to detail, who is comfortable working with field-based employees in a fast‑paced environment Payroll Processing<ul><li>Process weekly, multi‑provincial Canadian payroll</li><li>Ensure payroll is completed accurately and on time using</li><li>Review, validate, and troubleshoot electronic timesheets</li><li>Support payroll job costing requirements</li><li>Assist with payroll reconciliations and balancing</li><li>Ensure compliance with provincial payroll legislation</li></ul>Benefits Administration & Reconciliations<ul><li>Complete regular benefits reconciliations</li><li>Respond to frequent employee inquiries related to benefits coverage and deductions</li><li>Support benefit enrollments, changes, and terminations</li><li>Liaise with internal teams and benefits providers as required</li></ul>Employee Support & Inquiries<ul><li>Serve as a primary contact for payroll- and benefits-related employee questions</li><li>Provide clear, professional, and timely responses to inquiries</li><li>Work closely with employees in operational and field-based roles</li></ul>Systems & Process Support<ul><li>Maintain accurate and up-to-date payroll records</li><li>Assist with payroll audits, reporting, and year-end activities</li><li>Identify discrepancies and escalate issues as appropriate</li><li>Contribute to continuous improvement initiatives within payroll processes</li></ul>
2026-10-06T17:03:54Z

Controller

Calgary, AB
onsite
Temporary
- CAD / Hourly
THE ROLE:Our client, a provincially funded not-for-profit organization, is seeking a hands-on Controller to lead day-to-day accounting operations and support financial reporting across multiple entities, including community service programs and a housing corporation. Reporting to senior leadership, the Controller will oversee month-end close, financial statement preparation, budgeting, audit coordination, and grant reporting. This role will supervise a small finance team and ensure accurate reporting to management, boards, auditors, and government funders.Key Responsibilities:<ul><li>Lead month-end and year-end close activities</li><li>Review and approve journal entries, account reconciliations, and working papers</li><li>Prepare monthly, quarterly, and annual financial statements</li><li>Oversee grant reporting and ensure compliance with funding requirements</li><li>Coordinate annual audits and government funding reviews</li><li>Monitor budgets, forecasts, and variance analysis</li><li>Supervise accounting, payroll, accounts payable, and accounts receivable functions</li><li>Provide financial reporting and analysis to leadership, boards, and finance committees</li><li>Maintain strong internal controls and financial policies</li></ul>ABOUT YOU:You are a collaborative finance leader who enjoys being involved in both high-level planning and day-to-day accounting activities. You bring strong analytical skills, a proactive approach to problem-solving, and the ability to build trusted relationships across the organization. You thrive in purpose-driven environments and are motivated by the opportunity to support programs that make a meaningful impact in the community. WHAT'S ON OFFER:This contract opportunity offers a competitive hourly wage and the chance to join a mission-focused organization making a difference in the lives of individuals and families. You'll have the opportunity to contribute your expertise, lead key financial initiatives, and work alongside a team dedicated to delivering meaningful community services. Apply today to leverage your Controller expertise in a key role where you can make an immediate impact, ensure operational continuity, and help drive financial excellence.
2026-10-08T21:43:45Z

IT Systems Administrator

New Westminster, BC
onsite
Permanent
90000.00 - 100000.00 CAD / Yearly
This is a steady, long-term position as a Systems Administration with a public-sector organization. In this role, you’ll be working across a wide-range of technologies, related to Windows, Hyper-V, M365, MS Azure, networking, security and server administration. In this position, you’ll be responsible for day-to-day operations of a wide range of systems. You’ll also be working on several projects related to systems upgrades and migrations. This is a full-time position, and includes a competitive base salary, government pension, paid vacation and extended health and dental benefits. How to Apply A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching software and IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area. If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck
2026-09-15T02:24:07Z

Legal Assistant

Toronto, ON
onsite
Permanent
85000.00 - 100000.00 CAD / Yearly
Our client is a respected boutique insurance defence law firm in Toronto seeking an experienced Legal Assistant to support a highly regarded Partner and two associates with busy litigation practices. This is not a traditional transactional legal assistant role. The successful candidate will become a trusted right-hand partner, taking ownership of files, anticipating needs, managing competing priorities, and helping ensure matters progress efficiently. The ideal individual is proactive, highly organized, and confident working in a fast-paced litigation environment where priorities can shift quickly. While insurance defence experience is preferred, candidates with strong civil litigation experience from plaintiff, commercial litigation, employment, or other litigation practices are encouraged to apply. Key Responsibilities<ul><li>Provide dedicated litigation support to one Partner and two lawyers with active practices.</li><li>Manage calendars, court deadlines, limitation periods, discoveries, mediations, pre-trials, and trial scheduling.</li><li>Prepare, revise, format, and proofread legal correspondence, pleadings, motion materials, affidavits, mediation briefs, and other litigation documents.</li><li>Coordinate service and filing of court materials through the Ontario Courts and applicable electronic filing systems.</li><li>Maintain and organize litigation files, ensuring accuracy and compliance with court deadlines and procedural requirements.</li><li>Coordinate with clients, opposing counsel, court offices, experts, adjusters, and other external stakeholders.</li><li>Monitor file progress and proactively follow up on outstanding documentation, productions, undertakings, expert reports, and litigation milestones.</li><li>Assist with the preparation of document briefs, motion records, hearing materials, and trial materials.</li><li>Manage lawyer expenses, travel arrangements, meeting coordination, and other practice management responsibilities as required.</li><li>Support service and filing requirements in jurisdictions outside Ontario. Prior experience is not required, but a willingness to learn procedures across Canada is essential.</li><li>Act as a key resource to the legal team by identifying issues, anticipating next steps, and helping keep files moving forward efficiently.</li></ul>
2026-10-08T17:38:44Z

Engineering Superintendent

Quesnel, BC
onsite
Permanent
120000.00 - 150000.00 CAD / Yearly
Our client is a well-established industrial organization with a strong presence across North America and a long-standing commitment to safety, sustainability, operational excellence, and employee development. They are currently seeking an experienced Engineering Superintendent to join their Quesnel, BC operation. This is an excellent opportunity for a senior engineering professional who enjoys working in a complex industrial environment and wants to take ownership of capital planning, engineering projects, maintenance initiatives, and team leadership. THE OPPORTUNITY This role offers the opportunity to have a significant impact on the ongoing performance and future development of a large industrial facility. You will work closely with engineering, maintenance, operations, contractors, consultants, regulatory agencies, and other stakeholders to ensure projects are delivered safely, efficiently, on schedule, and within budget. Key Responsibilities:<ul><li>Develop and execute strategic plans for capital, infrastructure, and major expense projects.</li><li>Lead, mentor, and manage the performance of the engineering team.</li><li>Provide technical guidance and direction to project and maintenance engineers and technologists throughout the project lifecycle.</li><li>Oversee projects from initial planning through completion, ensuring they remain on schedule and within budget.</li><li>Establish clear expectations for contractors related to safety, cost, quality, and performance.</li><li>Lead capital project and major maintenance planning and coordination.</li><li>Develop and maintain the site’s 5-year and 10-year capital and major maintenance plans.</li><li>Provide direction regarding the site’s approach to fixed asset inspection and maintenance.</li><li>Coordinate with engineering consultants, contractors, regulatory agencies, insurance providers, and other external stakeholders.</li><li>Support initiatives focused on safety, productivity, environmental performance, quality, and cost improvement.</li><li>Identify opportunities to improve engineering processes, asset reliability, and overall site performance.</li></ul>
2026-09-21T18:03:49Z

Personal Assistant

Vancouver, BC
onsite
Permanent
85000.00 - 95000.00 CAD / Yearly
We are seeking a highly organized, discreet, and resourceful Personal Assistant to provide comprehensive support to two high-net-worth individuals. This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple priorities across personal, property, and lifestyle needs. The ideal candidate will be proactive, trustworthy, and comfortable working in a fast-paced, dynamic environment. Key Responsibilities:Calendar & Lifestyle Management<ul><li>Manage and coordinate complex personal and family calendars.</li><li>Schedule appointments, social engagements, and events.</li><li>Ensure seamless daily planning and time management.</li></ul>Property Management<ul><li>Oversee the management and upkeep of three properties: a primary residence in Vancouver, a holiday home in Hawaii, and a new home currently under construction in Whistler.</li><li>Liaise with contractors, property managers, maintenance staff, and vendors.</li><li>Coordinate household repairs, renovations, and ongoing maintenance.</li><li>Manage household staffing, including hiring and scheduling.</li></ul>Travel & Accommodation<ul><li>Research, plan, and book domestic and international travel for both business and personal purposes.</li><li>Arrange accommodations, ground transportation, dining reservations, and itineraries.</li><li>Provide on-call support for last-minute changes or travel disruptions.</li></ul>Financial & Administrative Support<ul><li>Manage household and personal expenses, including utility bill payments, vendor invoices, and expense tracking.</li><li>Work with accountants and financial advisors as required to ensure accurate record-keeping.</li></ul>Personal Errands & Lifestyle Support<ul><li>Handle day-to-day personal errands such as picking up mail, dry cleaning, and shopping.</li><li>Organize personal events, appointments, and activities.</li><li>Ensure all aspects of personal and household life run smoothly.</li></ul>
2026-09-24T17:38:45Z

Accounting Clerk

Ottawa, ON
onsite
Temporary
23.75 - 27.50 CAD / Hourly
We are looking for an Accounting Clerk to join a team in Ottawa, Ontario on a Contract basis. This opportunity is well suited to someone who combines solid accounting support experience with strong administrative skills and a careful approach to detail. The successful candidate will help keep financial records accurate, support day-to-day office coordination, and contribute to efficient operations across billing and payment activities. Responsibilities: • Process vendor invoices, verify details for accuracy, and enter financial information into the appropriate systems in a timely manner. • Record incoming payments and maintain organized documentation to support accounts receivable and general accounting activities. • Complete corporate credit card reconciliations by reviewing transactions, resolving discrepancies, and preparing supporting records. • Assist with billing and account reconciliation tasks to help ensure financial data remains current and reliable. • Manage calendars, coordinate scheduling needs, and arrange meetings to support smooth administrative operations. • Maintain accurate data entry across accounting and administrative records while following established procedures. • Support day-to-day office administration and provide general assistance to finance-related workflows as needed.
2026-10-01T15:04:43Z

Bookkeeper

Kanata, ON
onsite
Permanent
75000.00 - 80000.00 CAD / Yearly
Robert Half is partnering with an organization that's looking to add a Bookkeeper to their team in Kanata. This is a full-time/permanent role on site. Advantages:-Competitive salary (75-80K)-Full benefits + RRSP/DPSP-3 weeks vacation + closed between Christmas/NYE-Free parking -Excellent team Responsibilities:• Manage full-cycle bookkeeping activities, including supplier payments, customer receipts, deposits, and daily financial transaction processing with a high level of accuracy.• Reconcile banking, credit card, and general ledger accounts regularly, ensuring records are complete and backed by clear supporting documentation.• Administer payroll, maintain payroll files, and assist with scheduled remittances and recurring statutory submissions in compliance with Canadian requirements.• Prepare and track purchase orders based on approved business needs, assigning costs correctly to projects, departments, or inventory locations.• Communicate with suppliers to resolve pricing questions, delivery concerns, billing inconsistencies, product returns, and credit requests.• Maintain accurate vendor, product, and pricing information while supporting inventory record reviews against departmental physical count results.• Monitor job costing details and prepare variance reporting to highlight spending concerns, coding errors, or omitted costs requiring follow-up.• Generate customer invoices from approved service or project documentation, record incoming payments, and follow up professionally on outstanding balances.• Partner with teams across construction, service, sales, yard or shop, store, and administration to keep source documents complete and financially accurate.
2026-10-01T21:38:44Z

Manager or Senior Manager, Public Practice

Salmon Arm, BC
onsite
Permanent
120000.00 - 150000.00 CAD / Yearly
Our public practice client located in the Shuswap region bordering on the Okanagan Valley is looking to hire a Manager or Senior Manager for their successful public practice. This is a succession planning role with a clear path for the Manager / Senior Manager to partnership for someone inclined to do so. Our client specializes / focuses on compilations with a small percentage of their business touching on reviews and personal tax returns during busy season The (Senior) Manager would initially report in to the current partners and would be responsible for reviewing the work of the senior and staff accountants while managing a book hands on as well.
2026-10-02T23:48:46Z

Controller

Vancouver, BC
onsite
Temporary
55.00 - 75.00 CAD / Hourly
We are looking for an accomplished Controller to join a mining organization in Vancouver, British Columbia on a 6 month Contract basis. This role will provide leadership across corporate accounting activities, with a strong focus on close processes, financial reporting accuracy, and operational improvements within finance. The successful candidate will bring strong accounting knowledge, public company reporting experience and the ability to strengthen controls while supporting a fast-paced, deadline-driven environment. Responsibilities: • Oversee monthly and quarterly close activities to help ensure financial results are completed accurately and on schedule under IFRS.• Provide key support for quarter-end and year-end accounting and audit preparation, including coordination of reporting requirements and supporting documentation.• Lead initiatives that streamline finance operations by identifying inefficiencies and introducing improved processes.• Design, implement, and refine accounting procedures and internal controls to strengthen departmental workflow and reporting reliability.• Maintain and enhance consolidated revenue reporting models to support accurate financial analysis and reporting.• Contribute technical accounting guidance in areas such as consolidations, public company reporting, and IFRS compliance.• Partner with internal stakeholders to address accounting issues, prioritize deliverables, and support special finance projects as needed.
2026-10-08T02:14:08Z

Customer Service Representative

Burlington, ON
onsite
Temporary
20.00 - 23.00 CAD / Hourly
We are looking for a Customer Service Representative to join our branch team on a contract basis. In this member-facing role, you will provide attentive day-to-day support while assisting with routine banking and administrative activities in a low-volume branch environment. This opportunity is well suited to someone who communicates clearly, understands core banking processes, and enjoys delivering reliable service to members. Responsibilities: • Welcome members at the branch and respond to inquiries with a detail-oriented, service-focused approach • Assist with everyday banking support by handling transactions and addressing questions related to credit, debit, and general account services • Support branch operations through administrative tasks such as document preparation, data entry, appointment coordination, and record maintenance • Manage inbound calls and email correspondence promptly, ensuring member requests are directed and resolved efficiently • Work closely with branch colleagues to help maintain smooth daily operations and consistent member service • Use Microsoft Word and Excel to prepare forms, update information, and complete routine reporting as needed • Process service requests accurately while following established banking procedures and compliance requirements
2026-10-02T18:28:42Z

Accounting & Payroll Administrator

Richmond, BC
onsite
Permanent
60000.00 - 70000.00 CAD / Yearly
Our client, a privately owned family business based in Richmond are looking for an Accounting & Payroll Clerk to join their organization with the following responsibilities. General Accounting<ul><li>Review and reconcile general ledger and trial balance accounts for all locations using Sage Intacct.</li><li>Prepare and process recurring journal entries, accruals, and month-end reconciliations.</li><li>Maintain and reconcile prepaid expenses, including insurance, property taxes, and franchise fees.</li><li>Complete bank reconciliations for multiple accounts, including hotel operations, USD accounts, and petty cash.</li><li>Prepare and submit applicable tax remittances, including GST, PST, MRDT, NRT, and parking taxes.</li><li>Submit year end NRT summary to CRA</li></ul>Accounts Receivable<ul><li>Record deposits and maintain accounts receivable records for hotel operations using Opera.</li><li>Prepare and distribute monthly statements and invoices for direct billing guests.</li><li>Prepare monthly rent files for commercial and residential tenants.</li><li>Record deposits and review and reconcile commercial and residential account balances.</li><li>Prepare miscellaneous invoices for tenants as requested by the Property Manager.</li><li>Manage, dispute, and record credit card chargebacks.</li></ul>Accounts Payable and Cash Management<ul><li>Process accounts payable and payments for all locations, including:</li><li>Auto debits</li><li>ACH/EFT payments</li><li>Credit card payments and Spend Dynamics transactions</li><li>Pre-authorized payments</li><li>Wire payments</li><li>Replenish, reconcile, and record ATM and petty cash expenses.</li></ul>Payroll and Benefits Administration<ul><li>Process payroll for all employees, including hotel union and non-union employees, using Payworks.</li><li>Prepare and process payroll-related remittances, including union dues, garnishments, WCB, and EHT. Report and file year end reports for these factions.</li><li>Submit Year End T4s and reconcile PIER report</li><li>Set up, maintain, and update employee payroll records.</li><li>Reconcile LTD deductions with payroll</li><li>Administer employee benefit and retirement programs, including:</li><li>RBC Group Benefits</li><li>RBC RRSP and TFSA programs</li><li>Manulife RRSP</li><li>Support managers and employees with payroll-related inquiries and ensure payroll deadlines are met.</li><li>Stay compliant with BC Labour Standards and changes to legislation/regulations.</li></ul>Collaboration and Support<ul><li>Work closely with managers and internal teams to coordinate payroll and accounting activities.</li><li>Support the timely completion of payroll and month-end deadlines.</li><li>Assist with other accounting and administrative duties as required.</li></ul>
2026-10-09T16:28:48Z

Controller

St. Thomas, ON
onsite
Permanent
125000.00 - 155000.00 CAD / Yearly
Our client is a well-established manufacturing organization with a longstanding presence in Southwestern Ontario, is seeking a Controller to join its finance leadership team. The Controller will oversee the organization's accounting, financial reporting, budgeting, forecasting, costing, and internal control functions while leading a team of finance professionals. This is a highly visible role that combines technical accounting expertise, people leadership, and business partnering. The successful candidate will work closely with operational leaders and executive management to drive financial performance, support strategic decision-making, and identify opportunities for continuous improvement. Key Responsibilities<ul><li>Lead and develop a team of accounting and finance professionals</li><li>Oversee month-end, quarter-end, and year-end financial reporting processes</li><li>Prepare and present financial results to senior leadership</li><li>Manage budgeting, forecasting, and long-range financial planning activities</li><li>Analyze operational and financial performance and provide meaningful recommendations</li><li>Maintain the integrity of financial systems, internal controls, and reporting processes</li><li>Ensure compliance with accounting standards, corporate policies, and audit requirements</li><li>Oversee cost accounting, inventory accounting, capital asset management, accounts payable, accounts receivable, and payroll-related activities</li><li>Drive process improvements, reporting enhancements, and cost reduction initiatives</li><li>Partner with leaders across operations, production, supply chain, and administration to support business objectives</li><li>Serve as a key contact for internal and external auditors</li></ul>
2026-09-25T18:33:44Z

Administrative Assistant

West Vancouver, BC
onsite
Temporary
23.75 - 25.00 CAD / Hourly
We are looking for an Administrative Assistant to join a financial services organization in West Vancouver, British Columbia on a Long-term Contract basis. This position supports day-to-day office operations and helps keep administrative activities organized, timely, and responsive to business needs. The role works closely with internal teams while also coordinating with external service providers and partners when needed. Success in this position requires sound judgement, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities: • Coordinate calendars, appointments, and meeting logistics, including booking spaces, arranging room setup, and organizing catering when required. • Prepare, edit, and review correspondence, reports, and other business documents while managing deadlines based on urgency and importance. • Arrange business travel, including transportation, accommodation, and vehicle bookings, to support staff and organizational activities. • Monitor office supply levels, place orders as needed, and help maintain efficient day-to-day office services. • Work with contractors, vendors, and external service providers to help ensure services are delivered effectively and efficiently. • Provide administrative guidance to staff by clarifying office procedures, policies, and operational processes. • Identify potential administrative challenges early and recommend practical solutions to reduce disruptions and improve workflow. • Support workshops, events, and special projects by handling logistics, coordination, and related administrative tasks. • Assist with facility-related administration such as access control, keys, parking coordination, and communication of safety expectations to staff. • Collaborate with teams across the organization to promote consistency in documentation, records, and administrative practices.
2026-10-05T21:23:42Z

Registration and Mobility Services Admin

Edmonton, AB
onsite
Temporary
- CAD / Hourly
Our client is seeking a detail-oriented Registration and Mobility Services Admin in Edmonton, Alberta on a Long-term Contract basis. This role is ideal for someone who enjoys structured administrative work, provides responsive service, and can manage multiple priorities accurately. The successful candidate will support applicants through registration and mobility processes while ensuring files are complete and ready for review. Responsibilities:• Respond to applicant questions through shared inboxes and phone lines, providing clear information on registration and mobility processes.• Guide applicants through required forms, documentation, and next steps.• Review applications for completeness and follow up on missing information or documentation.• Maintain accurate applicant records, communications, and updates in internal systems.• Manage high-volume administrative tasks while meeting service standards and response timelines.• Coordinate application communications and prepare files for handoff to the next team.• Schedule meetings and appointments and provide general administrative support.• Escalate complex inquiries to the appropriate internal contacts while maintaining professional and responsive service.
2026-10-01T18:34:09Z

Property Accountant

Vancouver, BC
onsite
Permanent
70000.00 - 85000.00 CAD / Yearly
Our growing and forward thinking downtown client in property management, is seeking a (Commercial) Property Accountant for their dynamic team. Reporting to an Accounting Manager, the Property Accountant will be responsible for a portfolio with a mix of commercial, retail and office building properties. Specific responsibilities will include the preparation of Financials, the annual CAM reconciliations, recoveries, budgeting and forecasting.
2026-09-22T15:33:46Z

Administrative Assistant

Waterloo, ON
onsite
Permanent
70000.00 - 100000.00 CAD / Yearly
We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice. This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.ResponsibilitiesClient Account Administration<ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul>Trade & Transaction Processing<ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul>Compliance & Regulatory Administration<ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul>Client Service Excellence<ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul>Office Operations Leadership<ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
2026-09-09T18:43:40Z

Operations Specialist

Toronto, ON
onsite
Temporary
26.60 - 30.80 CAD / Hourly
We are looking for an Operations Specialist to join a team in Toronto, Ontario on a Long-term Contract basis. This position is well suited to someone with strong administrative experience who can manage operational tasks with accuracy while maintaining clear communication with internal and external contacts. The successful candidate will support day-to-day processes, coordinate with multiple vendors, and contribute to smooth service delivery in a fast-paced environment. Responsibilities:· Own end-to-end execution across operational workflows; handle exceptions, escalations, and anything that falls outside automated processes · Work directly with third-party providers, vendors, and community or regulatory bodies to resolve issues and move cases to resolution · Validate AI-generated outputs; take ownership of quality, accuracy, and effectiveness before downstream impact · Manage a high volume of open cases simultaneously against hard deadlines · Cross-train across workflows to cover volume variability · Identify process gaps and give feedback on where tools or workflows need to improve
2026-09-09T18:14:10Z

Administrative Assistant

Burlington, ON
onsite
Temporary
24.00 - 25.00 CAD / Hourly
We are looking for an Administrative Assistant to support day-to-day office operations in Burlington, Ontario. This Long-term Contract position is well suited to someone who enjoys organizing information, maintaining accurate records, and providing dependable administrative support across teams. The successful candidate will help keep documentation complete, prepare reports and correspondence, and contribute to the smooth coordination of office activities. Responsibilities: • Assemble and organize job documentation packages so materials are complete, accurate, and ready for use. • Examine maps and municipal information to confirm files contain the appropriate supporting details. • Review records and packets to ensure required documents and data are included before submission or distribution. • Create, update, and maintain routine reports to support administrative tracking and office operations. • Draft, manage, and respond to written communications in a clear and timely manner. • Work closely with office personnel and corporate contacts to share information and support administrative needs. • Complete a range of paper-based administrative tasks, including document handling and general office support. • Maintain orderly filing systems and keep records easy to retrieve and up to date. • Learn company software and follow established processes to complete administrative duties effectively.
2026-10-02T21:44:30Z

Sr. Executive Assistant

Vaughan, ON
onsite
Permanent
110000.00 - 130000.00 CAD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to a senior executive in Vaughan, Ontario. This position is central to keeping business priorities, communications, and daily activities running smoothly while also helping manage select personal matters with discretion and sound judgement. The successful candidate will bring strong organizational instincts, excellent communication skills, and the ability to anticipate needs in a fast-moving executive environment. Responsibilities: • Oversee a demanding executive calendar, prioritize competing requests, and coordinate meetings to protect time for key business objectives. • Arrange detailed travel plans, including flights, ground transportation, accommodations, and backup plans for changes or disruptions. • Manage personal appointments, errands, and time-sensitive requests to reduce distractions and support day-to-day efficiency. • Serve as an experienced point of contact for senior leaders, board representatives, clients, and external partners, ensuring responsive and clear communication. • Prepare meeting materials, capture decisions and follow-up items, and track progress on strategic initiatives to support executive accountability. • Lead the planning of executive events, business dinners, leadership gatherings, and offsite sessions that strengthen relationships and alignment. • Improve administrative workflows, document organization, and office processes to enhance efficiency across the executive function. • Coordinate with other senior administrative staff to promote consistent support practices across the leadership team. • Support confidential business activities such as due diligence coordination, secure document handling, vendor liaison, and expense review and submission.
2026-09-16T17:18:47Z

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