We are looking for an experienced Accounts Payable Specialist to join our team in North York, Ontario. In this long-term contract position, you will play a key role in managing financial transactions, ensuring timely payments, and maintaining accurate records. This role offers an excellent opportunity to contribute to the leasing industry by streamlining accounts payable processes.<br><br>Responsibilities:<br>• Review and validate invoices and cheque requests to ensure accuracy and compliance.<br>• Enter vendor and manufacturer invoices into the accounting system while ensuring proper coding and sorting.<br>• Match invoices to purchase orders and resolve any discrepancies identified.<br>• Handle bi-weekly cheque runs and process on-demand cheques as required.<br>• Reconcile manufacturer statements, electronic transfer payments, and sublet accounts on a regular basis.<br>• Prepare and post daily deposits while maintaining accurate journals and ledgers.<br>• Manage monthly expense analysis using Microsoft Excel and ensure reconciliation of accounts payable records with vendor statements.<br>• Investigate and resolve invoice discrepancies and respond to vendor inquiries promptly.<br>• Track and reconcile prepaid and accrual accounts, ensuring accurate month-end closings.<br>• Provide audit support by compiling necessary documentation and balancing intercompany accounts monthly.
We are looking for an experienced Accounts Payable Specialist to join our team in Toronto, Ontario. This long-term contract position offers an exciting opportunity to contribute to essential financial operations while fostering collaboration across multiple departments. The successful candidate will play a pivotal role in maintaining accurate and efficient accounts payable processes, ensuring compliance with organizational policies and procedures.<br><br>Responsibilities:<br>• Process invoices, credit card transactions, and out-of-pocket expenses with precision, adhering to established policies and timelines.<br>• Investigate and resolve purchase order discrepancies, coding errors, and payment issues in the system.<br>• Verify vendor and partner information, including bank details, to ensure secure and accurate transactions.<br>• Support the refinement of reporting processes to enhance departmental efficiency and accuracy.<br>• Contribute to the cleanup of the accounts payable subledger, ensuring data integrity.<br>• Assist in the transition to new financial systems, including Workday and ServiceNow, ensuring seamless implementation.<br>• Conduct daily bank checks to confirm payment success, address returns, and identify unusual activity.<br>• Prepare weekly payment batches and manage bank balances to guarantee sufficient funds for processing.<br>• Provide onboarding and training to new team members, promoting a collaborative and knowledgeable work environment.<br>• Participate in month-end closing activities and audits as needed, ensuring compliance and accuracy.
<p>Are you a detail-oriented accounting professional eager to make an impact in the thriving manufacturing industry? We are working with an established client in Bolton to find a skilled <strong>Accounting Coordinator</strong> to join their growing team. This role is perfect for a motivated individual who thrives in a fast-paced environment and excels at collaborating across departments to meet business objectives.</p><p>Key Responsibilities:</p><ul><li><strong>Full-Cycle Accounts Payable:</strong> Oversee all aspects of full-cycle accounts payable operations, including reviewing invoices, processing payments on time, reconciling vendor accounts, and addressing discrepancies.</li><li><strong>Costing and Inventory Management:</strong> Assist in tracking and analyzing manufacturing costs and inventory valuations, helping to maintain accurate financial reporting and inventory controls.</li><li><strong>Departmental Communication:</strong> Act as a critical point of contact, ensuring the accounting department collaborates effectively with operations, production, and external stakeholders, including clients, suppliers, and lenders.</li><li><strong>Financial Record Maintenance:</strong> Prepare and organize financial reports, records, and paperwork in accordance with industry standards and regulations.</li><li><strong>Data Analysis and Reporting:</strong> Collaborate with team members to compile, analyze, and present financial data to support strategic decision-making.</li><li><strong>Ledger and Journal Entries:</strong> Accurately perform journal entries and maintain ledger accountability.</li><li><strong>Month-End Close Assistance:</strong> Support month-end close activities, including general ledger reconciliation and bank account balancing.</li><li><strong>Budgeting and Reporting:</strong> Aid in the preparation of weekly, monthly, and annual budgets and financial reports.</li><li><strong>Tax and Audit Support:</strong> Assist with tax preparation, audits, and solve discrepancies to ensure compliance and accuracy.</li><li><strong>Accounting Software Management:</strong> Enter and manage financial information using accounting software, maintaining complete and accurate company files.</li><li><strong>Debt and Bill Management:</strong> Ensure timely payment of company bills and assist in the collection of outstanding debts.</li><li><strong>Financial Compliance:</strong> Stay updated on company policies and financial regulations, ensuring all practices adhere to compliance standards.</li><li><strong>Collaborative Projects:</strong> Participate in ad hoc projects, offering solutions and contributing insights to improve efficiency and results.</li></ul><p><br></p>
We are looking for a meticulous and detail-oriented Bookkeeper to join our team on a contract basis in Toronto, Ontario. In this role, you will manage essential financial tasks to ensure accurate accounting and reporting. This position is ideal for someone with a strong background in bookkeeping, including accounts payable, accounts receivable, and payroll.<br><br>Responsibilities:<br>• Perform accurate account reconciliations to maintain the integrity of financial records.<br>• Manage accounts payable and accounts receivable processes, ensuring timely and accurate transactions.<br>• Conduct bank reconciliations to align financial statements with bank records.<br>• Handle all bookkeeping tasks, including maintaining general ledgers and preparing financial reports.<br>• Enter financial data efficiently and accurately into accounting systems.<br>• Assist with month-end close activities, including preparing journal entries and reconciling accounts.<br>• Process payroll and ensure compliance with applicable regulations.<br>• Utilize QuickBooks and Microsoft Excel to manage and analyze financial data.<br>• Support the preparation of financial documents for audits or other reporting needs.
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our leading client in Mississauga, Ontario. In this role, you will focus on managing collections, reconciling accounts, and addressing billing issues for large chain accounts. This position is ideal for someone with strong organizational skills and a customer-focused approach.</p><p><br></p><p>Responsibilities:</p><p>• Process and apply customer payments accurately within the system.</p><p>• Manage collections and resolve outstanding balances with large chain accounts </p><p>• Handle invoicing and customer interactions through online portals.</p><p>• Investigate and resolve billing discrepancies in a timely manner.</p><p>• Reconcile and clear deductions from customer accounts.</p><p>• Perform detailed account reconciliations to ensure accuracy.</p><p>• Communicate effectively with customers to address payment-related concerns.</p><p>• Maintain accurate records of transactions and account activities.</p>
<p>Payroll and Finance Associate</p><p>The Payroll & Finance Associate is responsible for the accurate and timely administration of payroll and accounts payable functions. This role ensures compliance with federal and provincial regulations, supports internal teams with financial processing, and contributes to continuous improvement of systems and workflows. The ideal candidate is detail-oriented, collaborative, and able to manage deadlines in a fast-paced environment. This Contract-to-permanent position offers an excellent opportunity to manage payroll operations while ensuring compliance with relevant policies and regulations. </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Payroll Administration</strong></p><ul><li>Prepare, gain approval, and process semi-monthly payroll in accordance with deadlines.</li><li>Process hires, compensation changes, terminations, and generate Records of Employment (ROE).</li><li>Review payroll reports, validate accuracy, and post to Great Plains.</li><li>Ensure compliance with all applicable payroll legislation, including CRA and charitable sector requirements.</li><li>Support optimization of payroll processes and efficient use of ADP payroll platform.</li><li>Prepare and process annual tax forms and reconciliations, including T4s, T4As, and RL1s.</li><li>Assist with year-end payroll adjustments, reconciliations, and audit schedules.</li></ul><p><strong>Accounts Payable</strong></p><ul><li>Perform full-cycle accounts payable, including receiving, matching, coding, and recording invoices, expense reports, and cheque requests.</li><li>Ensure expenditures are authorized and recorded accurately, including GST/HST treatment and rebates.</li><li>Prepare weekly cheque run reports and ensure payments are signed per banking resolutions.</li><li>Respond to vendor and internal payment inquiries in a timely and professional manner.</li><li>Process grant payments and support departments with AP-related questions.</li></ul><p><strong>Month-End and Year-End Support</strong></p><ul><li>Assist with monthly reconciliations, journal entries, and balance sheet accounts (e.g., prepaid and float accounts).</li><li>Collaborate with the Finance team to support annual audit requirements, organizing AP and payroll documentation as requested.</li></ul><p><br></p>
<p>Are you a meticulous and detail-oriented professional with a passion for numbers? Robert Half is working with a growing organization to find a dedicated <strong>Bookkeeper</strong> who is ready to bring their skills to a dynamic team. If you’re ready to take on a pivotal role and thrive in an environment that values precision and organization, this could be the perfect opportunity for you.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Maintain accurate financial records and ensure compliance with established standards.</li><li>Manage accounts payable and receivable activities, including reconciliations and processing invoices (Source: Business Insights Report 2023).</li><li>Prepare financial statements and reports to support management and stakeholders.</li><li>Reconcile bank and credit card statements efficiently and accurately.</li><li>Track and record day-to-day financial transactions in accounting software.</li><li>Assist with payroll processing and ensure that tax compliance deadlines are met.</li><li>Collaborate with internal teams to analyze financial trends and provide actionable insights.</li></ul><p><br></p>
We are looking for an experienced Bookkeeper and Office Manager to oversee financial operations and administrative functions for a dynamic organization in the beverage industry. This role requires someone with a strong attention to detail and a solid background in bookkeeping, financial reporting, and office management. Based in Milton, Ontario, this position offers the opportunity to work with a dedicated team and contribute to the company's financial health and operational efficiency.<br><br>Responsibilities:<br>• Maintain accurate financial records, including invoices, purchase orders, accounts payable and receivable, and payroll for a team of five employees.<br>• Perform bank reconciliations for multiple accounts and ensure timely resolution of discrepancies.<br>• Prepare and analyze financial reports, such as income statements, balance sheets, and cash flow statements.<br>• Monitor cash flow, assist with budgeting, and provide financial forecasting support.<br>• Ensure compliance with accounting standards and regulatory requirements.<br>• Manage foreign currency transactions and payments across multiple currencies, including Euro, New Zealand Dollar, and Australian Dollar.<br>• Utilize Microsoft Dynamics 365 for financial management and reporting, enhancing workflow automation and accuracy.<br>• Review and improve internal accounting procedures to optimize efficiency and maintain strong internal controls.<br>• Support year-end financial processes and collaborate with external accountants or auditors as needed.<br>• Oversee general office management tasks to ensure smooth day-to-day operations.
We are looking for a skilled Bookkeeper to join our team in Mississauga, Ontario, on a long-term contract basis. In this role, you will be responsible for managing full-cycle bookkeeping tasks, ensuring financial accuracy, and supporting day-to-day operations. This is an excellent opportunity for a detail-oriented individual with experience in a legal or specialized services environment.<br><br>Responsibilities:<br>• Perform full-cycle bookkeeping, including recording financial transactions and maintaining accurate records.<br>• Manage accounts payable and receivable processes to ensure timely payments and collections.<br>• Reconcile bank accounts and other financial statements to maintain accuracy and compliance.<br>• Prepare and file compliance documents with relevant organizations, ensuring all deadlines are met.<br>• Process payroll using ADP systems, ensuring accuracy and adherence to regulations.<br>• Provide administrative support, including reception coverage and general office duties as needed.<br>• Assist with the preparation and handling of confidential financial and legal documents.<br>• Utilize PC Law software for accounting and bookkeeping tasks specific to the legal industry.<br>• Collaborate with various departments to support financial and operational needs.
<p>The Senior Accounting Technician plays a key role in managing and executing complex accounting processes and contributing to the accuracy of financial records. This position is responsible for ensuring compliance with relevant regulations, assisting with financial reporting, and supporting the broader finance team in achieving organizational goals. The Senior Accounting Technician will rely on advanced knowledge of financial principles and accounting systems, demonstrating leadership in mentorship and problem-solving.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform and oversee advanced accounting functions such as reconciliations, journal entries, and general ledger maintenance.</li><li>Ensure the timely and accurate processing of accounts payable, accounts receivable, payroll, and other operational tasks.</li><li>Preparation of personal, corporate and trust income tax returns</li><li>Assist in preparing monthly, quarterly, and annual financial reports.</li><li>Support audits by gathering and organizing necessary documentation and addressing auditor inquiries.</li><li>Review and ensure adherence to internal controls and compliance with relevant regulations (e.g., GAAP, IFRS).</li><li>Preparation of payroll, GST/HST reports and year-end tax forms</li><li>Assist in identifying inefficiencies and recommend improvements to processes and controls.</li><li>Utilize financial software and tools to manage accounting processes securely and efficiently.</li><li>Support the implementation of new accounting systems or updates to existing platforms.</li><li>Provide training, mentorship, and guidance to junior accounting team members.</li><li>Lead special projects, such as process improvement initiatives or strategic finance tasks.</li><li>Analyze and resolve complex accounting discrepancies or issues.</li><li>Serve as a point of contact for stakeholders regarding technical accounting questions.</li></ul><p><br></p>
We are looking for a detail-oriented and organized Billing Clerk to join our team in Mississauga, Ontario. This position offers the opportunity to contribute to a dynamic logistics environment by managing billing operations with precision and efficiency. The ideal candidate will have experience in handling invoices, tax computations, and compliance within a fast-paced setting.<br><br>Responsibilities:<br>• Prepare and issue accurate invoices for customers, ensuring all details are correct and complete.<br>• Calculate and apply appropriate provincial taxes in compliance with current regulations.<br>• Maintain accurate financial records by entering billing data into computerized systems.<br>• Ensure compliance with company policies and relevant tax laws during billing processes.<br>• Collaborate with team members to address and resolve any billing discrepancies or issues.<br>• Process payments and maintain up-to-date records of customer accounts.<br>• Provide exceptional customer service by responding to inquiries related to invoices and payments.<br>• Handle high-volume invoicing tasks efficiently while meeting deadlines.<br>• Review and verify billing data to ensure accuracy and completeness before submission.
We are looking for a detail-oriented and experienced Payroll Coordinator to join our team on a part-time basis in Oshawa, Ontario. This role involves managing various aspects of payroll processing, financial reconciliation, and HR administrative support. If you thrive in a dynamic environment and have a strong background in payroll systems, we encourage you to apply.<br><br>Responsibilities:<br>• Process full-cycle payroll for various employee groups, including unionized, non-union, management, and executive, using Ceridian Dayforce.<br>• Prepare and distribute annual T4s, T4As, and complete monthly, quarterly, and annual reconciliations.<br>• Monitor and report on key payroll metrics such as turnover, absenteeism, and overtime, providing insights to department leaders.<br>• Reconcile payroll-related balance sheet accounts and ensure accurate financial records on a monthly or quarterly basis.<br>• Post bi-weekly payroll to the general ledger and prepare associated journal entries with accuracy and timeliness.<br>• Investigate payroll variances and contribute to budgeting and forecasting efforts.<br>• Assist with external audits and ensure compliance with reporting requirements to regulatory agencies.<br>• Support HR processes such as job postings, interview scheduling, and candidate communications.<br>• Facilitate onboarding and offboarding processes, ensuring smooth transitions for employees.<br>• Maintain and update employee records and HR databases, ensuring compliance and confidentiality.
<p>Are you a detail-oriented professional with expertise in payroll, benefits administration, and HRIS systems? A leading distribution organization is searching for a skilled Payroll / Benefits / HRIS Administrator to join their dynamic team! If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in ensuring accuracy and compliance in HR functions, this is the opportunity you’ve been waiting for.</p><p><br></p><p>About the Role:</p><p>As the Payroll / Benefits / HRIS Administrator, you will play a key role in supporting our HR team and wider organization through efficient payroll processing, benefits management, and HR system optimization. You’ll collaborate with multiple departments and be pivotal in ensuring employees are paid accurately, benefit programs function smoothly, and HR data integrity is maintained across systems.</p><p><br></p><p>Responsibilities:</p><p>· Manage end-to-end payroll processing, ensuring compliance with federal, state, and local regulations.</p><p>· Administer employee benefits programs, including enrollments, changes, and terminations, while answering employee questions and resolving benefit-related concerns.</p><p>· Maintain and optimize the company’s HR Information System (HRIS), ensuring data accuracy, generating reports, and streamlining processes.</p><p>· Partner with HR and financial teams to ensure payroll and benefits align with company policies and goals.</p><p>· Assist in the preparation of required reports, audits, and reconciliations related to payroll, benefits, and HR systems.</p><p>· Analyze payroll, benefits, and HRIS data to identify trends and support strategic decision-making.</p><p>· Develop and document procedures to improve efficiency and compliance, staying ahead of best practices and regulatory changes.</p>
We are looking for an experienced Payroll Specialist to join our team in Toronto, Ontario. In this senior-level role, you will play a critical part in managing payroll operations for a large organization, ensuring accuracy and compliance in all processes. This is a long-term contract position offering an opportunity to work within a unionized workplace and contribute to a dynamic payroll environment.<br><br>Responsibilities:<br>• Oversee the accurate processing of payroll for a large workforce, ensuring compliance with relevant regulations and organizational policies.<br>• Collaborate with team members, including clerks and analysts, to maintain smooth payroll operations and resolve any discrepancies.<br>• Manage data entry and validation for Workday systems, including testing and troubleshooting as needed.<br>• Handle payroll deductions, garnishments, and benefit-related functions, ensuring timely and accurate reporting.<br>• Support timesheet and attendance management processes, working closely with designated personnel.<br>• Prepare and reconcile monthly payroll reports, identifying and addressing inconsistencies.<br>• Provide expertise on payroll matters in a unionized environment, ensuring adherence to collective agreements.<br>• Assist in the development and implementation of process improvements to enhance efficiency and accuracy in payroll operations.
We are looking for a dedicated and detail-oriented Payroll Coordinator to join our team in Toronto, Ontario. In this role, you will play a pivotal part in ensuring the accurate and timely processing of payroll, while maintaining compliance with all relevant regulations and company standards. This position offers an opportunity to collaborate across departments and contribute to the continuous improvement of payroll operations.<br><br>Responsibilities:<br>• Process payroll for employees accurately and efficiently, including verifying hours, deductions, bonuses, and adjustments.<br>• Ensure compliance with federal, provincial, and local payroll regulations, including tax and labour laws.<br>• Respond to employee payroll inquiries and resolve discrepancies in a timely and meticulous manner.<br>• Maintain and update employee information in payroll systems in alignment with company policies.<br>• Prepare and submit payroll-related reports for management and accounting purposes.<br>• Collaborate with HR, accounting, and other departments to streamline payroll operations and provide cross-functional support.<br>• Identify and propose improvements to payroll processes to enhance efficiency and accuracy.<br>• Stay updated on changes to payroll regulations and implement necessary adjustments to ensure compliance.<br>• Assist in audits and reviews related to payroll to ensure data accuracy and adherence to standards.
We are looking for a skilled Payroll Specialist to join our team in Markham, Ontario, on a contract basis. In this role, you will oversee full-cycle payroll processing, manage benefits administration, and provide essential HR support to ensure smooth operations. This position offers an opportunity to apply your expertise in payroll systems and Canadian employment legislation within the wholesale distribution industry.<br><br>Responsibilities:<br>• Process bi-weekly payroll with precision and timeliness using Dayforce Powerpay Plus.<br>• Reconcile and calculate provincial remittances and payments to ensure compliance with regulations.<br>• Prepare detailed monthly payroll journal entries and perform account reconciliations.<br>• Manage year-end payroll tasks, including balancing, filing, and distributing T4s and T2200s.<br>• Calculate commissions and generate sales tracking reports to support account managers.<br>• Administer group benefits and retirement plans, handling enrollments, updates, and terminations.<br>• Maintain accurate payroll and HR personnel records to ensure up-to-date documentation.<br>• Conduct onboarding sessions for new hires, covering HR policies, payroll, and benefits programs.<br>• Update and maintain the employee handbook to align with legislative and company policy changes.<br>• Organize company events, such as awards meetings, holiday gatherings, and employee engagement activities.
<p>We are seeking an experienced <strong>Payroll Systems Consultant - ADP Business Analyst </strong>for a contract role based in Toronto, Ontario. This role will focus on assessing, streamlining, and optimizing payroll processes within ADP to drive greater efficiency, accuracy, and automation. You will play a key role in designing a clear improvement roadmap, ensuring payroll operations align with organizational goals, compliance requirements, and best practices.</p><p><br></p><p><strong>Contract role for 6 weeks full-time that may continue on a part-time basis.</strong></p><p><strong>Primarily remote, with expectation to be in-office for workshop sessions. </strong></p><p><strong>Location: downtown Toronto.</strong></p><p><br></p><p>Responsibilities:</p><p>• Conduct a comprehensive assessment of the current payroll processes across all properties and the corporate office.</p><p>• Identify inefficiencies, control weaknesses, and gaps within the existing payroll workflows.</p><p>• Collaborate with stakeholders to map end-to-end payroll processes and recommend improvements.</p><p>• Design a prioritized list of initiatives aimed at enhancing payroll efficiency and accuracy.</p><p>• Develop a practical roadmap to implement process improvements over a defined timeline.</p><p>• Provide expert advice on optimizing the use of payroll systems such as ADP.</p><p>• Create detailed documentation outlining recommendations, implementation strategies, and progress tracking.</p><p>• Analyze data workflows to ensure alignment with organizational objectives and operational needs.</p><p>• Offer consulting support on integrating payroll processes with CRM and ERP systems.</p><p>• Ensure quality assurance and compliance standards are met throughout all stages of the improvement plan.</p>
