39 results for Data Entry jobs

Accountant - Entry Level

Edmonton, AB
onsite
Contract / Temporary
- CAD / Hourly
Our client is looking for an early-career Accountant to join an architecture firm in Edmonton, Alberta on a Long-term Contract basis. This role is ideal for someone with experience in a detail-focused office environment who enjoys supporting accounting functions alongside reception and administrative duties. The contract is expected to run for 14–20 months. Responsibilities:• Enter and code supplier invoices accurately to support accounts payable processing.• Review invoices and ledger entries to resolve discrepancies and maintain accurate balances.• Reconcile bank deposits and investigate variances.• Support weekly cheque runs and ensure approvals are in place.• Reconcile corporate credit cards by matching transactions to receipts.• Prepare employee expense reimbursements for monthly processing.• Communicate with vendors and consultants regarding payment status and inquiries.• Provide reception and general administrative support as needed.• Develop understanding of firm operations to support accurate financial processing.
2026-06-11T18:44:10Z

NON - IT - T2S36 Coordonnateur - Intermediaire

Toronto, ON
remote
Contract / Temporary
20.00 - 22.00 CAD / Hourly
Job: Analyst: Payments Primary Location: Toronto Ontario Language: English Hybrid work: 4 times per week at the office Description National Bank Independent Network NBIN is Canadas leading provider of custody trade execution and brokerage solutions for Independent Portfolio Managers Introducing Brokers and Investment Fund managers. With over 25 years of continuous service and a team of more than 240 professionals we serve 400 independent firms with over 290 billion in assets and 800000 Canadian investors. Position Summary The Payments Team is responsible for the comprehensive review and approval of payment-related transactions for NBIN clients including wires EFTs and cheques. The role supports administrative efficiency and accuracy by completing assignments promptly responding to client and partner inquiries in a timely and professional manner and maintaining strict attention to detail across payment processing and documentation. Key Responsibilities - Review validate and approve payment-related transactions for NBIN clients in accordance with established procedures service standards and risk controls. - Ensure accuracy and completeness of payment instructions supporting documentation and required approvals prior to processing. - Investigate exceptions and discrepancies e.g. missing information mismatched details incomplete authorizations and coordinate timely resolution with client firms and internal partners. - Monitor assigned work queues and complete tasks within defined turnaround times prioritizing urgent requests and managing multiple requests concurrently. - Respond to client and partner inquiries promptly and professionally primarily via email providing clear guidance on requirements next steps and status updates. - Document actions taken decisions and supporting rationale within applicable systems to maintain a strong audit trail. - Identify recurring issues and contribute to process improvements job aids and updates to procedures to enhance efficiency and client experience. - Adhere to confidentiality privacy and information security requirements when handling client data and payment information. Required Qualifications - Post-secondary education or equivalent combination of education and relevant experience. - 3 year of experience in operations payments processing financial services administration or a related client service environment or demonstrated capability in a fast-paced processing role. - CSC completion is considered an asset - Strong attention to detail and commitment to accuracy in data entry verification and documentation. - Proven ability to manage competing priorities meet deadlines and maintain quality under time constraints. - Strong written communication skills with a professional email tone able to communicate requirements clearly and succinctly. - Comfort working across multiple systems and workflows strong ability to learn new tools and processes quickly. - ...
2026-05-25T14:04:03Z

Operations Associate

Burlington, ON
onsite
Contract / Temporary
21.00 - 22.00 CAD / Hourly
We are looking for an Operations Associate to support customer-facing logistics and order administration activities for a manufacturing environment in Burlington, Ontario. This contract opportunity is ideal for someone who enjoys balancing accurate data entry, responsive customer service, and hands-on operational support. The successful candidate will help maintain smooth order flow, address product-related concerns, and keep records current while working closely with internal teams. Responsibilities:• Enter customer orders accurately and efficiently using established processes and internal guidelines.• Process manual credit requests and provide administrative support for related in-office documentation.• Coordinate with operations and other internal departments to track order progress and provide timely updates.• Assist with the manual breakdown, handling, and sorting of products and packaging as required.• Investigate customer concerns related to products and work toward practical, timely resolutions.• Maintain accurate customer account information by recording interactions and updating records when needed.• Build strong knowledge of company products and services to support informed communication and problem-solving.• Contribute to additional operational and administrative tasks that support day-to-day business needs.c
2026-06-17T20:38:44Z

Accounting Clerk

Burlington, ON
onsite
Contract / Temporary
23.00 - 25.00 CAD / Hourly
We are looking for an Accounting Clerk to support day-to-day finance operations for a wholesale distribution business in Burlington, Ontario. This Contract position is ideal for someone who is highly organized, accurate, and comfortable managing both payables and receivables in a fast-paced environment. The successful candidate will help maintain reliable financial records, communicate with vendors, and prepare routine reporting to support the accounting team. Responsibilities: • Process incoming invoices with a high level of accuracy and ensure supporting documentation is properly recorded. • Maintain organized financial files and update accounting records to support day-to-day bookkeeping activities. • Handle accounts payable tasks, including verifying invoices, tracking payment status, and responding to related inquiries. • Support accounts receivable functions by applying payments, monitoring outstanding balances, and following up as needed. • Communicate with vendors to address billing questions, resolve discrepancies, and confirm account details. • Prepare regular financial and operational reports for internal review using accurate and up-to-date data. • Perform account reconciliations to identify variances and help keep ledgers balanced and current. • Enter financial information into the organization's accounting system and spreadsheets while maintaining data integrity.
2026-06-16T13:34:07Z

Accounts Payable Clerk

Winnipeg, MB
onsite
Contract / Temporary
22.00 - 24.00 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a wholesale distribution organization in Winnipeg, Manitoba on a Contract basis. In this role, you will help keep supplier payments accurate, well-documented, and on schedule while supporting the day-to-day efficiency of the finance function. This opportunity is well suited to someone with hands-on accounts payable experience who values accuracy, organization, and consistent follow-through in a fast-paced environment. Responsibilities: • Examine incoming supplier invoices to confirm pricing, approvals, and payment details are correct before processing. • Cross-check billing documents against purchase orders, receiving records, and related backup to ensure each transaction is complete and valid. • Record payable entries in the accounting system and keep vendor profiles current, accurate, and properly organized. • Coordinate outgoing payments through cheques, electronic funds transfers, wire payments, and other approved methods. • Compare vendor statements to internal records, investigate inconsistencies, and work with suppliers and internal departments to resolve issues promptly. • Track due dates and payment terms closely to support on-time disbursements and adherence to company procedures. • Contribute to month-end activities by assisting with reconciliations, accrual support, and financial reporting tasks. • Maintain orderly accounts payable documentation, respond to audit-related requests, and protect confidential financial information in line with internal controls.
2026-06-12T20:13:42Z

Accounts Payable Clerk

Ajax, ON
onsite
Permanent
50000.00 - 52000.00 CAD / Yearly
We are looking for an Accounts Payable Clerk to join a construction and contractor-focused organization in Ajax, Ontario. This position is suited to someone who enjoys working with financial records, maintaining accuracy in high-volume transactions, and supporting smooth day-to-day accounting operations. The successful candidate will help manage invoice workflows, keep supplier accounts current, and contribute to reliable payment processing. Responsibilities: • Review incoming invoices for accuracy, assign the appropriate coding, and enter payment details into the accounting system. • Process accounts payable transactions in a timely manner while ensuring supporting documentation is complete and properly recorded. • Reconcile vendor statements and internal records to identify discrepancies and resolve outstanding items efficiently. • Prepare and assist with cheque runs, confirming payment amounts, due dates, and approvals before release. • Maintain organized financial data through consistent data entry and careful updating of payable records. • Communicate with suppliers and internal team members to address invoice issues, payment questions, and account variances. • Support ongoing accounting administration by tracking payables activity and helping maintain accurate audit-ready files.
2026-06-12T14:48:40Z

Office Assistant

Concord, ON
onsite
Permanent
60000.00 - 65000.00 CAD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for a growing manufacturing company in Concord, Ontario. This position is well suited to someone who enjoys keeping an office organized, assisting internal teams, and delivering a positive experience to customers and visitors. The successful candidate will play an important role in maintaining efficient workflows, accurate documentation, and responsive front-office support. Responsibilities: • Provide day-to-day administrative assistance to leadership and staff across multiple departments to help keep operations running smoothly. • Manage front-desk activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Maintain office records, prepare documents, and complete data entry tasks with a high level of accuracy and attention to detail. • Order and organize office supplies while ensuring shared workspaces and administrative resources remain well maintained. • Support billing activities by assisting with invoicing and helping with accounts payable and accounts receivable administration. • Deliver customer service support by responding to routine requests and coordinating follow-up with internal teams as needed. • Handle photocopying, scanning, filing, and other general office tasks to support efficient document management. • Protect sensitive business information by maintaining confidential files and following established administrative procedures.
2026-06-12T03:03:47Z

Bookkeeper

North York, ON
onsite
Permanent
60000.00 - 80000.00 CAD / Yearly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a busy team in North York, Ontario. This position is well suited to someone who is comfortable managing transactional accounting, maintaining accurate records, and keeping reporting activities on schedule. The successful candidate will bring a strong grasp of reconciliations, payables, receivables, and payroll while working confidently with Excel and NetSuite. Responsibilities: • Maintain accurate financial records by recording daily transactions, updating ledgers, and ensuring supporting documentation is complete. • Oversee accounts payable activities, including reviewing invoices, preparing payments, and confirming expenses are coded correctly. • Manage accounts receivable by issuing invoices, monitoring outstanding balances, and following up on overdue payments. • Perform regular bank and account reconciliations to verify balances, identify discrepancies, and resolve variances promptly. • Support month-end close by preparing journal entries, reconciling key accounts, and assisting with financial reporting tasks. • Process payroll accurately and on time while ensuring employee payment records and related deductions are properly maintained. • Enter and update financial data in accounting systems and spreadsheets with a high degree of accuracy and attention to detail. • Use NetSuite and Microsoft Excel to track transactions, produce reports, and improve visibility into financial information.
2026-05-21T21:38:47Z

Office Administrator

Toronto, ON
onsite
Contract / Temporary
19.00 - 21.00 CAD / Hourly
We are looking for an experienced Office Administrator to support front-desk operations for a Financial Services organization in Toronto, Ontario. This Contract position will serve as the first point of contact for visitors, callers, and couriers while ensuring the office remains organized, secure, and welcoming. The successful candidate will also provide clerical assistance by managing documents, correspondence, and routine administrative records with accuracy and professionalism. Responsibilities: • Welcome guests professionally, assist with inquiries, and create a positive arrival experience by preparing reception and meeting spaces and offering refreshments when appropriate. • Manage a multi-line reception phone system, route calls to the correct internal teams or external contacts, and respond to routine questions related to benefit plans and member information. • Receive, sort, date-stamp, and distribute incoming mail, process cheques for internal handling, and ensure postage supplies are maintained for daily operations. • Prepare outgoing mail with the correct postage, coordinate courier shipments and pickups, and distribute incoming fax transmissions to the appropriate recipients. • Maintain the security of confidential records by ensuring filing cabinets and file rooms containing member and employer information are properly secured. • Scan, file, and organize incoming and outgoing documents while maintaining accurate physical and electronic records for member and employer files. • Provide general administrative support through data entry, photocopying, faxing, document handling, and other clerical tasks required by the office. • Enter monthly employer remittance information into the appropriate system as needed and update address changes with careful attention to detail.
2026-06-15T17:48:43Z

Payroll Specialist

Calgary, AB
onsite
Permanent
- CAD / Yearly
Robert Half is partnering with a client to hire a Payroll Specialist who will play a key role in ensuring accurate and timely payroll processing. This position is ideal for a detail-oriented professional with strong knowledge of payroll procedures, compliance requirements, and payroll systems. Key Responsibilities: <ul><li>Process payroll for employees on a biweekly or semimonthly basis</li><li>Maintain payroll records and ensure data accuracy for earnings, deductions, taxes, and benefits</li><li>Review timekeeping records and resolve discrepancies in partnership with managers and HR</li><li>Ensure compliance with payroll laws and regulations</li><li>Prepare payroll reports and support audits as needed</li><li>Support benefits administration activities, including leave tracking and calculations, verifying accurate benefit deductions and payments, and preparing and submitting required benefits documentation</li><li>Assist with year-end payroll activities, including preparing journal entries, processing year-end adjustments, and completing reconciliations</li><li>Respond to employee questions regarding payroll, deductions, and pay-related matters</li><li>Support process improvements and payroll system updates</li></ul>
2026-05-26T16:38:44Z

Accounting Clerk

Toronto, ON
remote
Contract / Temporary
23.00 - 24.00 CAD / Hourly
Part-time (20 hours per week) - Accounting Clerk Contract Opportunity We are looking for an Accounting Clerk to join our client's team in Toronto, Ontario on a part-time (20 hours per week), short-term (1-2+ month) contract basis. This opportunity is well suited to an accounting specialist with strong attention to detail who is confident managing day-to-day financial records, supporting month-end activities, and maintaining accurate documentation. The successful candidate will contribute to accounts payable and account reconciliation processes.. Responsibilities:• Process invoices, verify approvals, and enter financial information accurately into QuickBooks Online and related records.• Manage accounts payable and accounts receivable activities, including billing support, payment tracking, and follow-up on outstanding items.• Complete bank and credit card reconciliations to ensure transactions are recorded correctly and discrepancies are resolved promptly.• Maintain general ledger accuracy by posting entries, organizing supporting documentation, and assisting with routine financial updates.• Support month-end close by preparing schedules, reconciling balances, and ensuring required documents are ready within deadlines.• Assist with annual audit preparation by gathering records, organizing backup materials, and responding to documentation requests.• Prepare and maintain financial files, reports, and other accounting documents to support day-to-day operations and compliance requirements.
2026-06-17T17:33:44Z

Staff Accountant

Ottawa, ON
onsite
Permanent
70000.00 - 75000.00 CAD / Yearly
Robert Half is partnering with a client that's looking to add an experienced Bookkeeper to their Finance team. This is a full-time/permanent role on site. Advantages:-Competitive salary (70-75K)-Full benefits-3 weeks vacation-Free parking Responsibilities:• Oversee the preparation and processing of the invoicing, ensuring all billing statements are completed on a quarterly basis.• Handle full-cycle accounting tasks, including accounts receivable, accounts payable, general ledger updates, and journal entries.• Prepare and issue monthly invoices for government vehicle usage.• Manage invoicing for government shipments, including air and other transportation methods.• Administer claims related to long-distance and local transactions, ensuring accurate documentation and resolution.• Process government invoicing for LTS, Air, and SEA shipments• Carry out revenue distribution tasks and ensure funds are allocated correctly.• Month end and year end tasks.• Provide support for diverse accounting activities and assist with day-to-day financial operations as needed.
2026-06-18T01:38:44Z

Sr. Accountant

Edmonton, AB
onsite
Contract / Temporary
- CAD / Hourly
Our client is looking for an experienced Senior Accountant to join their team in Edmonton, Alberta on a long-term contract basis. This fully on-site role is ideal for a hands-on accounting professional who can support full-cycle accounting, payroll, and financial reporting within a busy construction environment. Responsibilities:<ul><li>Manage full-cycle accounting activities and maintain accurate financial records</li><li>Oversee accounts payable and accounts receivable processes</li><li>Process bi-weekly payroll for hourly and salaried employees</li><li>Prepare financial statements and management reports</li><li>Complete bank, balance sheet, and general ledger reconciliations</li><li>Prepare and post journal entries and supporting documentation</li><li>Provide guidance to administrative or data entry staff during high-volume periods</li><li>Assist with credit card reconciliations and month-end accounting activities</li><li>Support day-to-day finance operations and process improvements as needed </li></ul>
2026-06-01T20:28:45Z

Accounts Payable Clerk

Scarborough, ON
onsite
Contract / Temporary
23.00 - 26.00 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a team in Scarborough, Ontario on a Long-term Contract basis. This position is well suited to someone who enjoys working with financial details, maintaining accurate records, and ensuring vendors are paid correctly and on time. The successful candidate will support day-to-day accounts payable activities, investigate discrepancies, and work closely with internal teams and suppliers to keep payment processes running smoothly. Responsibilities: • Review incoming invoices for completeness and accuracy, assign the appropriate coding, and confirm details against purchase orders and receiving records. • Carry out three-way matching to verify that billing, ordering, and receiving information align before payment is issued. • Prepare and process scheduled payments through electronic methods, wire transfers, and cheques while meeting established deadlines. • Reconcile supplier statements on a regular basis and identify outstanding items that require follow-up. • Investigate billing differences such as pricing or quantity variances and coordinate with vendors or internal teams to resolve issues promptly. • Maintain organized accounts payable records and enter data accurately to support reporting and audit readiness. • Use Excel tools such as formulas, lookups, and pivot tables to analyze payment activity and support account reconciliation. • Respond to vendor inquiries professionally and collaborate with purchasing and finance teams to address urgent payment matters.
2026-06-17T14:53:44Z

Administrative Assistant

Toronto, ON
remote
Permanent
60000.00 - 65000.00 CAD / Yearly
We are looking for an Administrative Assistant to support a busy Real Estate team in Toronto, Ontario. This position is well suited to someone who enjoys coordinating moving parts, communicating with clients and service providers, and keeping projects on track from start to finish. The successful candidate will help deliver an excellent client experience while handling scheduling, documentation, and day-to-day administrative operations in a fast-paced environment. Responsibilities:• Coordinate the services needed to prepare properties for market, including booking photographers, staging specialists, cleaners, inspectors, movers, and other external partners.• Maintain consistent and clear communication with clients, respond to questions promptly, and ensure appointments and follow-ups are handled efficiently.• Provide administrative support to the team by managing calendars, assisting with transaction-related activities, and keeping schedules organized.• Track project milestones and timelines so listings move forward smoothly, on schedule, and to a high standard of presentation.• Liaise with contractors, trades, and vendors to confirm work is completed within expected timelines and project requirements.• Assist with preparing offers, organizing supporting documents, and maintaining accurate transaction files in line with compliance needs.• Oversee rental and lease listing administration across relevant platforms and help assemble marketing materials such as feature sheets, listing packages, and presentations.• Maintain organized records for invoices, expenses, and client files while identifying practical ways to improve workflows and the overall client experience.
2026-06-12T03:03:47Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000.00 - 65000.00 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-06-01T18:28:48Z

Office Administrator

Ottawa, ON
onsite
Permanent
65000.00 - 66000.00 CAD / Yearly
Robert Half is partnering with a client that's looking to add an Office Administrator to their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (65K)-Full benefits + RRSP matching-3 weeks vacation + Christmas closure-Excellent culture Responsibilities: • Welcome employees, visitors, and clients with professionalism, creating a positive and well-organized front desk experience.• Keep the reception area, conference rooms, and shared office spaces clean, orderly, and ready for daily use.• Manage incoming and outgoing mail, packages, courier services, and deliveries with accuracy and efficiency.• Provide support for general office questions and assist with routine administrative tasks as needed.• Monitor office supply inventory and coordinate reordering to ensure essential items remain in stock.• Submit maintenance requests and collaborate with property management to address and resolve facility-related concerns.• Prepare boardrooms and meeting spaces, confirm audiovisual equipment is working properly, and restore rooms after meetings.• Arrange employee travel, including transportation, hotel accommodations, and itinerary coordination.• Partner with external IT vendors to assist with equipment orders, troubleshooting, and technology setup.• Support meetings and events by scheduling appointments, coordinating catering, working with vendors, and tracking office-related receipts and expenses.
2026-06-11T16:23:46Z

Member Services Specialist

Toronto, ON
onsite
Contract / Temporary
24.70 - 28.60 CAD / Hourly
Our client is a not‑for‑profit organization operating within the unionized construction sector, responsible for administering pension, health & welfare, and supplementary unemployment benefit (SUB) plans for its members. The organization works closely with employers, union representatives, and third‑party providers to ensure accurate contributions, compliance with collective agreements, and a strong member experience. This role is ideal for a hands‑on benefits detail oriented whose primary focus is benefits administration, processing, and member support.
2026-06-03T20:13:48Z

Accounting & Admin Clerk

Edmonton, AB
onsite
Permanent
65000.00 - 70000.00 CAD / Yearly
Robert Half is assisting an industry leader to join their team as an Accounting & Admin Clerk. If you are highly detail-oriented, enjoy working collaboratively, and bring experience in administration and accounting, we encourage you to apply. Key Responsibilities<ul><li>Provide support to the accounting team, including payroll processing and billing functions</li><li>Perform daily administrative duties such as filing, data entry, and managing correspondence</li><li>Coordinate and arrange travel logistics for field crews</li><li>Maintain accurate and up-to-date records for contracts, permits, and critical documentation</li><li>Assist with the preparation and distribution of project invoices</li><li>Monitor office supply levels and manage ordering as required</li><li>Communicate professionally with clients, vendors, employees, and subcontractors</li><li>Respond to incoming phone calls and emails, delivering a high level of customer service</li></ul>
2026-06-16T20:04:27Z

Accounts Payable Clerk

Delta, BC
onsite
Contract / Temporary
24.00 - 27.00 CAD / Hourly
We are looking for an Accounts Payable Clerk to join a manufacturing organization in Delta, British Columbia on a Long-term Contract basis. This on-site role will support the finance team by managing day-to-day payables activity, improving accuracy across transactions, and helping bring consistency to established processes. The successful candidate will work closely with accounting team members to keep vendor payments, reconciliations, and invoice workflows on track in a fast-paced environment. Responsibilities:• Process a high volume of supplier invoices, ensuring both purchase order and non-purchase order transactions are reviewed, coded, and entered accurately.• Perform three-way matching by comparing invoices, purchase orders, and receiving details to confirm payment eligibility and resolve discrepancies promptly.• Prepare and coordinate vendor payments, including assisting with banking setup activities required for timely and accurate disbursements.• Reconcile vendor statements on a regular basis and investigate outstanding items to maintain a clean and current accounts payable subledger.• Complete corporate credit card reconciliations and verify supporting documentation, coding, and approvals before posting expenses.• Monitor and manage invoices received through shared inbox and automated queue systems, ensuring urgent items are prioritized appropriately.
2026-06-15T19:18:43Z

Billing Analyst

Acheson, AB
onsite
Contract / Temporary
- CAD / Hourly
Our client is looking for a Billing Analyst to join a team in Acheson, Alberta on a Long-term Contract basis. This role is ideal for someone with strong billing experience, excellent attention to detail, and the ability to manage high-volume invoicing in a fast-paced environment. Responsibilities:• Generate invoices and credit adjustments using Dynamics 365 and customer billing portals.• Review pricing, inventory, and billing discrepancies and coordinate resolutions with internal teams and customers.• Verify purchase orders, work orders, and supporting documentation before invoicing.• Monitor work order accuracy and follow up on outstanding billing issues.• Communicate with customers regarding billing information and documentation requirements.• Maintain organized invoice and supporting records.• Assist with accruals, inventory investigations, and billing-related reporting.• Support lien documentation and collaborate with finance and credit teams.• Identify process improvements and assist with additional billing and administrative projects as needed.
2026-06-12T21:53:43Z

Administrative Assistant

Mississauga, ON
onsite
Permanent
55000.00 - 60000.00 CAD / Yearly
We are looking for an Administrative Assistant to support a busy financial planning practice in Mississauga, Ontario. This position is ideal for someone who enjoys keeping information organized, providing responsive client service, and helping a highly organized team operate efficiently. The successful candidate will contribute to day-to-day administrative coordination while ensuring client records, documentation, and follow-up activities are handled with care and accuracy. Responsibilities: • Maintain client records and update information across business systems, including CRM and spreadsheet-based trackers. • Record thorough and accurate notes from client conversations to support ongoing service and planning activities. • Monitor outstanding requests and follow up on client inquiries, transactions, and related administrative items in a timely manner. • Work closely with colleagues to address questions, resolve issues, and ensure a smooth client experience. • Collect, organize, and manage financial and mortgage documentation required for client files and internal processes. • Review submitted documents for completeness and accuracy, with added attention during high-volume periods such as tax season. • Provide administrative support for application submissions, status checks, and related follow-up tasks. • Sort and structure client information to assist the team with preparation and planning-related activities.
2026-05-20T19:05:55Z

Administrative Assistant 3

Vancouver, BC
remote
Contract / Temporary
18.50 - 21.00 CAD / Hourly
We are looking for an Administrative Assistant to join a property and asset management team in Vancouver, British Columbia on a Contract basis for an initial 2-month term, with the possibility of extension. This role supports day-to-day office operations by coordinating administrative activities, welcoming visitors, and assisting internal teams with a high standard of service. The successful candidate will help keep the office organized, respond to tenant and team needs efficiently, and handle confidential information with care. Responsibilities:• Provide front-desk coverage and administrative support for property management and building operations, ensuring a positive experience for tenants, visitors, and staff.• Coordinate calendars, meeting spaces, and shared resources while assisting with incoming maintenance requests and general service inquiries.• Prepare and format business documents such as letters, memos, forms, and internal communications with accuracy and attention to detail.• Process invoices and support accounts payable activities, including data entry and coding within Yardi Voyager when required.• Manage incoming and outgoing mail, distribute correspondence promptly, and complete a variety of clerical tasks to support daily office functions.• Maintain tidy and well-stocked common areas, including boardrooms, kitchens, and office equipment spaces, and arrange replenishment of office supplies as needed.• Track and organize operational supplies and staff uniforms for the building operations team, keeping records current and materials properly identified.• Provide backup assistance to other administrative team members during absences and create purchase orders in company systems when requested.• Carry out additional administrative assignments as needed to support smooth office and property operations.
2026-06-01T18:03:47Z

Project Administrator

Gloucester, ON
onsite
Permanent
75000.00 - 85000.00 CAD / Yearly
Robert Half is partnering with a well established organization that's looking to add a Project Administrator to their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (75-80K)-Full benefits-3 weeks vacation-Free parking-Great team-Opportunity for advancement Responsibilities:• Coordinate daily administrative activities for roofing projects, ensuring records, schedules, and key updates are kept accurate and accessible.• Assemble and maintain project documentation such as contracts, work orders, submittals, permit records, and closeout packages.• Arrange crew assignments, subcontractor bookings, inspections, deliveries, and equipment rentals to support project timelines.• Monitor milestones, job progress, and permit status, and provide timely updates to project managers and internal stakeholders.• Act as a central point of communication among customers, field supervisors, vendors, and office teams to keep projects aligned.• Maintain detailed files for change orders, RFIs, insurance documents, warranty information, and compliance-related paperwork.• Support purchasing activities by tracking material orders and helping coordinate supplies required for roofing work and site safety.• Review invoices, code expenses, assist with billing administration, and help monitor project costs against approved budgets.• Assist & track required documentation from trades such as WSIB Certificates, Ministry of Labour form, valid insurance certificates and Health & Safety documents.• Update project management systems with scheduling details, notes, and financial information, and prepare reports on progress, labour hours, and outstanding issues.
2026-05-29T16:13:49Z

Operations Analyst

Edmonton, AB
onsite
Permanent
65000.00 - 70000.00 CAD / Yearly
Our client is seeking a detail-oriented Operations Analyst (IT Focus) to support their IT Director in a newly created role. This position is ideal for a motivated professional with experience in operations, procurement, financial analysis, or IT administration who’s looking to work within a structured, IT-driven environment. This as a strong opportunity for someone who enjoys working behind the scenes—tracking costs, managing vendors, and supporting IT operations—while gaining exposure to leadership and enterprise-level processes. In this role, you’ll act as a key operational and analytical support to the IT function, with responsibilities including: <ul><li>Supporting the IT Director with day-to-day operational and administrative activities</li><li>Performing data entry, reporting, and analysis related to IT costs, budgets, and expenditures</li><li>Tracking, reconciling, and allocating costs (including chargebacks and expense allocations)</li><li>Assisting with vendor management, including contract tracking and renewal schedules</li><li>Supporting software license tracking and compliance</li><li>Coordinating components of IT-related projects (documentation, timelines, tracking)</li><li>Managing accounts payable and accounts receivable activities related to IT vendors</li><li>Maintaining product controls and operational documentation</li><li>Preparing and updating reports using Excel (intermediate level required)</li></ul>Why This Role Stands Out<ul><li>Newly created position with room to shape processes</li><li>Direct exposure to an IT Director and leadership decision-making</li><li>Strong learning opportunity for candidates looking to build on their experience base</li><li>Broad scope across financial tracking, vendor management, and project support</li></ul>This is full-time, permanent, in office position that offers a competitive total rewards package. Apply today!
2026-05-29T14:13:46Z