We are looking for a highly organized and detail-oriented Office Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will support day-to-day administrative operations, ensuring smooth coordination of events, logistics, and office functions. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Coordinate deliveries, shipping, and logistics to support photoshoots and events.<br>• Assist with managing guest lists and other event-related administrative tasks.<br>• Provide support with shipments and invoicing, ensuring accuracy and timeliness.<br>• Prepare reports and PowerPoint presentations to assist the Sales team.<br>• Offer administrative support to Sales and Accounting, including drafting and organizing contracts, advertising agreements, and billing documentation.<br>• Monitor and replenish office supplies by placing orders as needed to maintain stock levels.<br>• Perform general administrative tasks, including photocopying, scanning documents, and data entry.<br>• Address inbound calls and provide excellent customer service to internal and external stakeholders.<br>• Support mass mailings and other communication efforts as required.
<p><strong>Office Assistant (with Growth Opportunity into Customer Service)</strong></p><p>Are you looking to start your career in a supportive and dynamic office environment, with a clear path to growth? We are seeking a detail-oriented and motivated <strong>Office Assistant</strong> to join our team. This role begins with providing clerical and administrative support to ensure smooth day-to-day operations, and will transition into a <strong>Customer Service Representative</strong> role as you gain experience and training.</p><p><strong>What You’ll Do</strong></p><p><strong>As an Office Assistant, you will:</strong></p><ul><li>Provide general clerical support including filing, scanning, and data entry.</li><li>Assist with order processing and documentation.</li><li>Support office staff with administrative tasks and special projects.</li><li>Answer and direct phone calls and emails as needed.</li></ul><p><strong>As you transition into Customer Service, you will:</strong></p><ul><li>Interact directly with customers to process orders, answer inquiries, and resolve concerns.</li><li>Enter orders and issue acknowledgements in a timely manner.</li><li>Provide pricing, delivery, and shipping information.</li><li>Communicate changes and updates to customers.</li><li>Assist with export documentation and international shipping requirements.</li><li>Maintain accurate customer records and open new accounts.</li><li>Collaborate with the Scheduler, Sales Manager, and Supply Chain team to ensure customer satisfaction.</li></ul>
<p>We are looking for a skilled Receptionist for a contract in Scarborough, Ontario. In this role, you will provide essential administrative support to various departments and handle reception duties, ensuring smooth day-to-day operations. This is an excellent opportunity for someone with strong attention to detail, organizational abilities, and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls, emails, and correspondence, ensuring timely and accurate responses.</p><p>• Provide front desk reception duties, including greeting visitors and directing them to the appropriate departments.</p><p>• Schedule appointments and maintain calendars for team members and departments.</p><p>• Prepare and edit documents using Microsoft Word, Excel, and Outlook.</p><p>• Coordinate and support interdepartmental communication and workflow.</p><p>• Maintain organized records and filing systems, both digital and physical.</p><p>• Assist with customer service inquiries and provide solutions to basic concerns.</p><p>• Ensure the office environment is well-maintained and supplies are adequately stocked.</p><p>• Carry out general administrative tasks to support daily operations.</p><p>• Collaborate with team members to improve efficiency in administrative processes.</p>
We are looking for an experienced Administrative Assistant to join our team on a contract basis. In this fully remote role, you will manage a variety of administrative and support tasks to ensure smooth day-to-day operations. This position offers flexibility with either ongoing or part-time hours, depending on your availability.<br><br>Responsibilities:<br>• Coordinate and manage schedules across multiple time zones, ensuring all appointments and meetings are organized efficiently.<br>• Support case management activities using tools like Salesforce or similar project management platforms.<br>• Respond to client service requests, triaging inquiries and addressing basic needs promptly.<br>• Perform light administrative duties such as preparing internal documentation, taking meeting notes, and managing follow-up tasks.<br>• Facilitate email correspondence and handle both inbound and outbound calls as needed.<br>• Maintain and update data records with accuracy, utilizing tools like Microsoft Excel and Word.<br>• Assist with creating presentations and other materials using Microsoft PowerPoint.<br>• Provide general customer service support, ensuring client satisfaction and timely communication.
<p>We are looking for an Administrative Assistant to join a team on a contract basis in Toronto, Ontario. In this role, you will provide essential support to our hospitality distribution division, ensuring smooth operations and excellent service for our hotel partners. This position involves a mix of administrative tasks, customer service, and data management, offering a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Upload and maintain partner rates on online platforms, ensuring accuracy and consistency.</p><p>• Update and manage spreadsheets with precision, adhering to established distribution standards.</p><p>• Provide attentive and timely support to hotel partners, colleagues, and other stakeholders.</p><p>• Ensure compliance with Hotel Operations System Standards and Distribution Guidelines.</p><p>• Handle inbound and outbound calls, addressing inquiries and resolving issues effectively.</p><p>• Manage email correspondence with a high level of care and attention to detail.</p><p>• Collaborate with internal teams to ensure seamless communication and workflow.</p><p>• Utilize Microsoft Excel, Word, and Outlook to organize and document administrative tasks.</p>
We are looking for a detail-driven Accounting Clerk to join our team on a contract basis in Bowmanville, Ontario. This position offers an opportunity to support key financial operations in a growing manufacturing environment for a duration of 2-3 months. If you thrive in a fast-paced setting and enjoy working with numbers, this role could be the perfect fit for you.<br><br>Responsibilities:<br>• Prepare and issue invoices daily, ensuring accuracy and timely delivery.<br>• Generate credit notes and reconcile discrepancies as needed.<br>• Verify and reconcile client data for invoicing purposes, maintaining detailed records.<br>• Handle general ledger reconciliations, particularly related to client volume rebates.<br>• Communicate with both clients and internal teams to address and resolve account discrepancies.<br>• Assist with accounts payable tasks, including processing invoices and ensuring proper documentation.<br>• Participate in billing activities, including verifying sales orders and adding freight charges before finalizing batches.<br>• Support the team in identifying and addressing irregularities in financial processes, ensuring compliance.<br>• Collaborate on process improvements to enhance efficiency and accuracy within the department.<br>• Provide backup support for other finance-related tasks as required.
<p><strong>Job Title:</strong> Legal & HR Operations Specialist</p><p><strong>Position Overview</strong></p><p> We are seeking a highly organized and detail-oriented professional to provide operational support across both Legal and Human Resources functions. This unique hybrid role bridges corporate governance, legal administration, and HR operations, requiring someone who thrives in a fast-paced, evolving business environment. The ideal candidate is proactive, adaptable, and able to manage sensitive information with the utmost discretion.</p><p><strong>Key Responsibilities</strong></p><p><em>Legal Operations & Governance</em></p><ul><li>Partner with senior leadership on legal and governance matters, ensuring compliance and efficient workflows.</li><li>Maintain corporate records and documentation in line with internal and regulatory standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and e-signature processes.</li><li>Support preparation and coordination of board and committee meetings, including agendas, minutes, resolutions, and portal administration.</li><li>Assist with regulatory filings, legal research, and due diligence efforts related to business initiatives.</li><li>Track legal matters, invoices, and deadlines to ensure efficient operations.</li><li>Provide general legal administrative support, including document editing and proofreading.</li></ul><p><em>Human Resources Operations</em></p><ul><li>Administer HR systems and processes, supporting the full employee lifecycle from onboarding to offboarding.</li><li>Prepare and maintain HR documentation, including agreements, amendments, and compliance-related materials.</li><li>Support administration of employee equity programs and consultant agreements.</li><li>Coordinate policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and assist with HR surveys and process improvements.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our leading client in Mississauga, Ontario. In this role, you will focus on managing collections, reconciling accounts, and addressing billing issues for large chain accounts. This position is ideal for someone with strong organizational skills and a customer-focused approach.</p><p><br></p><p>Responsibilities:</p><p>• Process and apply customer payments accurately within the system.</p><p>• Manage collections and resolve outstanding balances with large chain accounts </p><p>• Handle invoicing and customer interactions through online portals.</p><p>• Investigate and resolve billing discrepancies in a timely manner.</p><p>• Reconcile and clear deductions from customer accounts.</p><p>• Perform detailed account reconciliations to ensure accuracy.</p><p>• Communicate effectively with customers to address payment-related concerns.</p><p>• Maintain accurate records of transactions and account activities.</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Richmond Hill, Ontario. In this long-term contract position, you will play a key role in managing financial transactions, ensuring accuracy, and maintaining strong vendor relationships. This opportunity is ideal for individuals who thrive in a fast-paced environment and enjoy contributing to process improvements in the real estate and property industry.<br><br>Responsibilities:<br>• Investigate and resolve accounting discrepancies by analyzing variances and reconciling accounts for both internal and external stakeholders.<br>• Manage invoicing and payment processes for strategic vendors, including legal invoices, property taxes, utilities, and residential utility billing services.<br>• Approve specific portions of weekly payment runs to ensure timely and accurate disbursements.<br>• Identify areas for process improvement and participate in initiatives to enhance efficiency, such as optimizing automated vendor invoicing processes.<br>• Review dashboard variances to uncover opportunities for operational improvements.<br>• Handle ad hoc projects and reports as assigned to support the accounts payable team.<br>• Collaborate with team members to streamline workflows and ensure compliance with organizational policies and procedures.<br>• Maintain accurate records of financial transactions and ensure proper documentation is in place for audit purposes.
We are looking for an Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will provide comprehensive administrative support to the Executive Director and the pensions team, ensuring the smooth operation of daily tasks. This is an excellent opportunity to contribute to a dynamic team while showcasing your organizational and communication skills.<br><br>Responsibilities:<br>• Provide administrative support to the Executive Director and the pensions team to ensure efficient workflow.<br>• Manage pension and benefit-related inquiries, delivering exceptional customer service to stakeholders.<br>• Perform accurate data entry and maintain up-to-date pension records in the system.<br>• Assist with the reconciliation of pension data to ensure accuracy and compliance.<br>• Support the team with a digitalization project by organizing and transitioning documents to digital formats.<br>• Coordinate and schedule appointments, meetings, and other team activities.<br>• Handle email correspondence and respond to inquiries in a timely and thorough manner.<br>• Prepare and edit documents, spreadsheets, and presentations using Microsoft Office applications.<br>• Assist with the administration of pension payments, ensuring timely processing.<br>• Answer inbound calls and provide information or direct queries to the appropriate team members.
<p>Robert Half is partnered with a growing construction company who is in search of a Bookkeeper to join their team. This is a full time permanent position located in the Mississauga area. The ideal candidate will have strong organizational skills, excellent communication abilities, and a keen understanding of bookkeeping and accounting in the construction industry.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process vendor invoices, reconcile statements, and ensure timely and accurate payments.</li><li>Manage subcontractor and supplier payments while ensuring proper documentation and compliance with company policies.</li><li>Generate and distribute invoices for all projects and services.</li><li>Monitor and follow up on outstanding receivables, ensuring timely collections.</li><li>Prepare, review, and send service-related invoices to clients.</li><li>Collaborate closely with the service team to ensure accurate billing and prompt issue resolution.</li><li>Handle weekly payroll for field and office staff, ensuring accuracy in compliance with labor laws and company policies.</li><li>Track time entries and resolve discrepancies promptly.</li><li>Work alongside project managers to review project budgets, handle cost allocations, and track job performance.</li><li>Provide financial reports and insights to assist in project decision-making.</li><li>Assist with month-end and year-end financial reporting.</li><li>Maintain accurate and organized financial records.</li><li>Reconcile bank statements and assist with audits as needed.</li></ul><p><br></p>
<p>Are you a detail-oriented accounting professional eager to make an impact in the thriving manufacturing industry? We are working with an established client in Bolton to find a skilled <strong>Accounting Coordinator</strong> to join their growing team. This role is perfect for a motivated individual who thrives in a fast-paced environment and excels at collaborating across departments to meet business objectives.</p><p>Key Responsibilities:</p><ul><li><strong>Full-Cycle Accounts Payable:</strong> Oversee all aspects of full-cycle accounts payable operations, including reviewing invoices, processing payments on time, reconciling vendor accounts, and addressing discrepancies.</li><li><strong>Costing and Inventory Management:</strong> Assist in tracking and analyzing manufacturing costs and inventory valuations, helping to maintain accurate financial reporting and inventory controls.</li><li><strong>Departmental Communication:</strong> Act as a critical point of contact, ensuring the accounting department collaborates effectively with operations, production, and external stakeholders, including clients, suppliers, and lenders.</li><li><strong>Financial Record Maintenance:</strong> Prepare and organize financial reports, records, and paperwork in accordance with industry standards and regulations.</li><li><strong>Data Analysis and Reporting:</strong> Collaborate with team members to compile, analyze, and present financial data to support strategic decision-making.</li><li><strong>Ledger and Journal Entries:</strong> Accurately perform journal entries and maintain ledger accountability.</li><li><strong>Month-End Close Assistance:</strong> Support month-end close activities, including general ledger reconciliation and bank account balancing.</li><li><strong>Budgeting and Reporting:</strong> Aid in the preparation of weekly, monthly, and annual budgets and financial reports.</li><li><strong>Tax and Audit Support:</strong> Assist with tax preparation, audits, and solve discrepancies to ensure compliance and accuracy.</li><li><strong>Accounting Software Management:</strong> Enter and manage financial information using accounting software, maintaining complete and accurate company files.</li><li><strong>Debt and Bill Management:</strong> Ensure timely payment of company bills and assist in the collection of outstanding debts.</li><li><strong>Financial Compliance:</strong> Stay updated on company policies and financial regulations, ensuring all practices adhere to compliance standards.</li><li><strong>Collaborative Projects:</strong> Participate in ad hoc projects, offering solutions and contributing insights to improve efficiency and results.</li></ul><p><br></p>
<p>Are you a meticulous and detail-oriented professional with a passion for numbers? Robert Half is working with a growing organization to find a dedicated <strong>Bookkeeper</strong> who is ready to bring their skills to a dynamic team. If you’re ready to take on a pivotal role and thrive in an environment that values precision and organization, this could be the perfect opportunity for you.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Maintain accurate financial records and ensure compliance with established standards.</li><li>Manage accounts payable and receivable activities, including reconciliations and processing invoices (Source: Business Insights Report 2023).</li><li>Prepare financial statements and reports to support management and stakeholders.</li><li>Reconcile bank and credit card statements efficiently and accurately.</li><li>Track and record day-to-day financial transactions in accounting software.</li><li>Assist with payroll processing and ensure that tax compliance deadlines are met.</li><li>Collaborate with internal teams to analyze financial trends and provide actionable insights.</li></ul><p><br></p>
We are looking for a detail-oriented and experienced Payroll Coordinator to join our team on a part-time basis in Oshawa, Ontario. This role involves managing various aspects of payroll processing, financial reconciliation, and HR administrative support. If you thrive in a dynamic environment and have a strong background in payroll systems, we encourage you to apply.<br><br>Responsibilities:<br>• Process full-cycle payroll for various employee groups, including unionized, non-union, management, and executive, using Ceridian Dayforce.<br>• Prepare and distribute annual T4s, T4As, and complete monthly, quarterly, and annual reconciliations.<br>• Monitor and report on key payroll metrics such as turnover, absenteeism, and overtime, providing insights to department leaders.<br>• Reconcile payroll-related balance sheet accounts and ensure accurate financial records on a monthly or quarterly basis.<br>• Post bi-weekly payroll to the general ledger and prepare associated journal entries with accuracy and timeliness.<br>• Investigate payroll variances and contribute to budgeting and forecasting efforts.<br>• Assist with external audits and ensure compliance with reporting requirements to regulatory agencies.<br>• Support HR processes such as job postings, interview scheduling, and candidate communications.<br>• Facilitate onboarding and offboarding processes, ensuring smooth transitions for employees.<br>• Maintain and update employee records and HR databases, ensuring compliance and confidentiality.
<p>We are seeking an experienced <strong>Payroll Systems Consultant - ADP Business Analyst </strong>for a contract role based in Toronto, Ontario. This role will focus on assessing, streamlining, and optimizing payroll processes within ADP to drive greater efficiency, accuracy, and automation. You will play a key role in designing a clear improvement roadmap, ensuring payroll operations align with organizational goals, compliance requirements, and best practices.</p><p><br></p><p><strong>Contract role for 6 weeks full-time that may continue on a part-time basis.</strong></p><p><strong>Primarily remote, with expectation to be in-office for workshop sessions. </strong></p><p><strong>Location: downtown Toronto.</strong></p><p><br></p><p>Responsibilities:</p><p>• Conduct a comprehensive assessment of the current payroll processes across all properties and the corporate office.</p><p>• Identify inefficiencies, control weaknesses, and gaps within the existing payroll workflows.</p><p>• Collaborate with stakeholders to map end-to-end payroll processes and recommend improvements.</p><p>• Design a prioritized list of initiatives aimed at enhancing payroll efficiency and accuracy.</p><p>• Develop a practical roadmap to implement process improvements over a defined timeline.</p><p>• Provide expert advice on optimizing the use of payroll systems such as ADP.</p><p>• Create detailed documentation outlining recommendations, implementation strategies, and progress tracking.</p><p>• Analyze data workflows to ensure alignment with organizational objectives and operational needs.</p><p>• Offer consulting support on integrating payroll processes with CRM and ERP systems.</p><p>• Ensure quality assurance and compliance standards are met throughout all stages of the improvement plan.</p>
We are looking for a detail-oriented Payroll Specialist to join our team on a long-term contract basis in Toronto, Ontario. In this role, you will oversee the end-to-end payroll process for a mid-sized workforce, ensuring accurate and timely payments while adhering to all relevant regulations. This position offers an opportunity to work independently and make a meaningful impact within a not-for-profit organization.<br><br>Responsibilities:<br>• Process bi-weekly payroll for approximately 100 salaried and hourly employees using recognized payroll systems.<br>• Administer benefit deductions, union dues, and other payroll-related remittances with precision.<br>• Ensure compliance with all tax regulations and reporting requirements related to payroll.<br>• Manage payroll records and ensure accurate data entry and maintenance.<br>• Address payroll-related inquiries and resolve discrepancies in a timely manner.<br>• Assist in preparing and submitting year-end payroll reports, including T4s and other statutory filings.<br>• Collaborate with HR and accounting teams to streamline payroll and benefit processes.<br>• Monitor and stay up-to-date with changes in payroll laws and regulations.<br>• Conduct regular audits of payroll data to ensure accuracy and compliance.
We are looking for an experienced Payroll Specialist to join our team in Toronto, Ontario. In this senior-level role, you will play a critical part in managing payroll operations for a large organization, ensuring accuracy and compliance in all processes. This is a long-term contract position offering an opportunity to work within a unionized workplace and contribute to a dynamic payroll environment.<br><br>Responsibilities:<br>• Oversee the accurate processing of payroll for a large workforce, ensuring compliance with relevant regulations and organizational policies.<br>• Collaborate with team members, including clerks and analysts, to maintain smooth payroll operations and resolve any discrepancies.<br>• Manage data entry and validation for Workday systems, including testing and troubleshooting as needed.<br>• Handle payroll deductions, garnishments, and benefit-related functions, ensuring timely and accurate reporting.<br>• Support timesheet and attendance management processes, working closely with designated personnel.<br>• Prepare and reconcile monthly payroll reports, identifying and addressing inconsistencies.<br>• Provide expertise on payroll matters in a unionized environment, ensuring adherence to collective agreements.<br>• Assist in the development and implementation of process improvements to enhance efficiency and accuracy in payroll operations.
We are looking for a meticulous and self-motivated Billing Analyst to join our team in Toronto, Ontario. In this Contract-to-Permanent position, you will take on a key role in managing the billing process, ensuring accuracy and efficiency in financial transactions. Your ability to communicate effectively and maintain attention to detail will be critical to success in this role.<br><br>Responsibilities:<br>• Prepare and process invoices by accurately matching timecards and billing details to ensure precise customer charges.<br>• Verify electronic timing data against written timecards to confirm accuracy and resolve discrepancies.<br>• Track and collect deposits on every invoice, ensuring compliance with company policies and procedures.<br>• Organize and manage billing for moving and storage services, including packing materials and additional resources.<br>• Input data into billing software to generate invoices and maintain accurate financial records.<br>• Collaborate with sales teams and drivers to address billing inquiries and ensure customer satisfaction.<br>• Use Excel to organize and track billing information for seamless reporting and analysis.<br>• Follow a structured three-step billing process to ensure consistency and reliability.<br>• Maintain open communication with team members to address any issues related to billing or payments.
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Toronto, Ontario. In this long-term contract role, you will be the first point of contact for visitors and employees, ensuring a welcoming and efficient front desk experience. The ideal candidate will bring strong administrative and customer service skills, along with relevant experience and a detail-oriented demeanor.<br><br>Responsibilities:<br>• Greet visitors, executives, and employees with a friendly attitude.<br>• Manage the front desk area, ensuring it is tidy, organized, and fully functional.<br>• Handle administrative tasks such as tracking data sets and preparing monthly reports, including creating graphs and PowerPoint presentations.<br>• Answer and direct phone calls, emails, and other inquiries in a timely and courteous manner.<br>• Coordinate access for visitors and ensure security protocols are followed.<br>• Maintain a neat appearance and adhere to the company’s dress code policy.<br>• Ensure punctuality by being seated and ready to perform duties at the start of the shift.<br>• Provide exceptional customer service to internal and external stakeholders.<br>• Assist with additional administrative duties as needed to support the team.
We are looking for an experienced Bookkeeper to join our team in Markham, Ontario, on a Contract-to-Permanent basis. This role offers the opportunity to work within a dynamic organization managing multiple business entities, including construction and property development. The ideal candidate will bring expertise in bookkeeping and general accounting, with a strong ability to manage financial transactions and support operational activities.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries.<br>• Perform regular bank reconciliations to ensure financial records align with bank statements.<br>• Handle payroll processing and ensure timely and accurate payments to employees.<br>• Oversee month-end close processes, including the preparation of financial statements and reports.<br>• Manage data entry tasks to ensure all financial transactions are properly recorded.<br>• Collaborate with legal teams and other personnel to support financial transactions related to construction and property development projects.<br>• Utilize accounting software such as QuickBooks and Sage 100/300 to manage financial data efficiently.<br>• Assist in the preparation and submission of tax filings and compliance documentation.<br>• Provide support during sales events and occupancy processes, ensuring financial accuracy and smooth operations.<br>• Communicate effectively with internal and external stakeholders to resolve financial queries and issues.
We are looking for a detail-oriented Payroll Administrator to join our team in Scarborough, Ontario. This Contract-to-Permanent position offers an opportunity to manage payroll operations, accounts payable, and employee benefits in a dynamic work environment. The ideal candidate will possess strong organizational skills, a solid understanding of payroll systems, and the ability to ensure accurate and timely processing of financial records.<br><br>Responsibilities:<br>• Process semi-monthly payroll for salaried and hourly employees, ensuring accuracy and compliance with company policies.<br>• Oversee bi-weekly payroll tasks, including onboarding documentation and delegating new staff setup to appropriate managers.<br>• Manage employee benefits enrollment following the probationary period and maintain accurate benefits records.<br>• Calculate and remit monthly premiums to the appropriate organizations and ensure timely submissions.<br>• Handle accounts payable processes, including posting invoices, validating expenses, and processing credit card transactions.<br>• Collaborate with team members to address payroll-related inquiries and resolve discrepancies promptly.<br>• Ensure compliance with payroll regulations and maintain confidentiality of employee information.<br>• Utilize accounting software and payroll systems such as ADP Workforce Now, Ceridian, and Crystal Reports effectively.<br>• Support financial reporting by providing accurate payroll and accounts payable data.<br>• Monitor and improve payroll and benefit processes to enhance operational efficiency.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Toronto, Ontario. This is a long-term contract position where you will play a key role in managing and processing invoices, reconciling vendor accounts, and ensuring the accuracy of financial records. If you have a strong background in accounts payable and experience with SAP S/4HANA, we encourage you to apply.<br><br>Responsibilities:<br>• Process 30-40 invoices daily, ensuring accuracy and compliance with company policies.<br>• Match invoices to goods received in SAP S/4HANA and resolve any discrepancies.<br>• Reconcile vendor statements to vendor accounts, maintaining accurate and up-to-date records.<br>• Track and monitor the progress of statement requests and reconciliations, providing regular updates to management.<br>• Collaborate with a small finance team to meet month-end and year-end close deadlines.<br>• Maintain high-quality work standards while managing multiple priorities in a hybrid work model.<br>• Provide support for payment processing, including checks and electronic transfers.<br>• Utilize Excel to manage reconciliation progress and generate reports for management.<br>• Assist with other accounts payable tasks as needed to ensure smooth financial operations.
We are looking for a skilled and detail-oriented Bookkeeper to join our team on a Contract to permanent basis. In this role, you will play a key part in managing financial records, supporting accounting operations, and ensuring the accuracy of financial data. This fully remote position offers an opportunity to contribute to a dynamic organization while working alongside a dedicated team.<br><br>Responsibilities:<br>• Perform bank reconciliations, including preparing and entering donation receipts and bank entries to ensure accurate records.<br>• Manage accounts payable by entering bills into Sage 300 on a weekly basis and preparing them for payment.<br>• Oversee monthly loan reconciliations, ensuring proper assignment to loan accounts and alignment with amortization schedules.<br>• Prepare financial statements and reports using Excel, ensuring precision and timeliness.<br>• Assist with budget preparation by performing data entry and analysis in Excel.<br>• Review and process Visa backups, entering relevant transactions into Sage 300.<br>• Collaborate with staff to follow up on outstanding financial tasks and ensure smooth accounting processes.<br>• Maintain accurate bookkeeping records and ensure compliance with organizational policies and procedures.<br>• Support month-end close activities, including account reconciliations and adjustments.
We are looking for a dedicated and detail-oriented Payroll Coordinator to join our team in Toronto, Ontario. In this role, you will play a pivotal part in ensuring the accurate and timely processing of payroll, while maintaining compliance with all relevant regulations and company standards. This position offers an opportunity to collaborate across departments and contribute to the continuous improvement of payroll operations.<br><br>Responsibilities:<br>• Process payroll for employees accurately and efficiently, including verifying hours, deductions, bonuses, and adjustments.<br>• Ensure compliance with federal, provincial, and local payroll regulations, including tax and labour laws.<br>• Respond to employee payroll inquiries and resolve discrepancies in a timely and meticulous manner.<br>• Maintain and update employee information in payroll systems in alignment with company policies.<br>• Prepare and submit payroll-related reports for management and accounting purposes.<br>• Collaborate with HR, accounting, and other departments to streamline payroll operations and provide cross-functional support.<br>• Identify and propose improvements to payroll processes to enhance efficiency and accuracy.<br>• Stay updated on changes to payroll regulations and implement necessary adjustments to ensure compliance.<br>• Assist in audits and reviews related to payroll to ensure data accuracy and adherence to standards.
We are looking for an experienced Accounts Payable Specialist to join our team in Toronto, Ontario. This long-term contract position offers an exciting opportunity to contribute to essential financial operations while fostering collaboration across multiple departments. The successful candidate will play a pivotal role in maintaining accurate and efficient accounts payable processes, ensuring compliance with organizational policies and procedures.<br><br>Responsibilities:<br>• Process invoices, credit card transactions, and out-of-pocket expenses with precision, adhering to established policies and timelines.<br>• Investigate and resolve purchase order discrepancies, coding errors, and payment issues in the system.<br>• Verify vendor and partner information, including bank details, to ensure secure and accurate transactions.<br>• Support the refinement of reporting processes to enhance departmental efficiency and accuracy.<br>• Contribute to the cleanup of the accounts payable subledger, ensuring data integrity.<br>• Assist in the transition to new financial systems, including Workday and ServiceNow, ensuring seamless implementation.<br>• Conduct daily bank checks to confirm payment success, address returns, and identify unusual activity.<br>• Prepare weekly payment batches and manage bank balances to guarantee sufficient funds for processing.<br>• Provide onboarding and training to new team members, promoting a collaborative and knowledgeable work environment.<br>• Participate in month-end closing activities and audits as needed, ensuring compliance and accuracy.
