We are looking for an organized and detail-oriented Administrative Assistant to join our team in Etobicoke, Ontario. In this role, you will support the President and Directors of Business Development by managing administrative tasks, maintaining databases, and assisting with vendor and supplier communications. This position requires a proactive individual who can work independently while contributing to team objectives. Responsibilities: • Respond to inquiries from Merchandising Members and Suppliers in a timely and attentive manner. • Maintain and update supplier databases and filing systems to ensure accurate records and efficient retrieval. • Assist directors with vendor negotiations and provide analytical reports to support member and supplier inquiries. • Generate and analyze tracking reports related to procurement, cost savings, store supplies, and private brand projects. • Coordinate renewal processes for private brands and exclusivity programs with members and suppliers. • Support onboarding processes for new members and sourcing initiatives for potential suppliers. • Act as a backup resource for Directors of Business Development and assist with meeting preparations. • Organize and participate in member meetings, including the annual supplier dinner and award ceremonies. • Collaborate on agendas for Merchandising Committee meetings and track responses from members. • Assist with identifying and preparing award recipients for recognition initiatives, including framing and publication submissions.

• Post-secondary diploma or degree in Business or a related field. • Proven experience in administrative roles, preferably within retail merchandising or consumer-packaged goods. • Strong computer proficiency, particularly with Microsoft Office applications such as Excel, Word, Outlook, and PowerPoint. • Excellent organizational skills and attention to detail, with the ability to manage multiple tasks effectively. • Strong analytical and problem-solving abilities, with familiarity in using Nielsen tools considered an asset. • Exceptional communication and interpersonal skills to interact effectively with suppliers, members, and team members. • Ability to work independently and make decisions while adhering to deadlines in a fast-paced environment. • Detail-oriented approach and appearance when representing the organization during meetings or events.

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Etobicoke, ON
onsite
Permanent
50000.00 - 65000.00 CAD / Yearly
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Etobicoke, Ontario. In this role, you will support the President and Directors of Business Development by managing administrative tasks, maintaining databases, and assisting with vendor and supplier communications. This position requires a proactive individual who can work independently while contributing to team objectives. Responsibilities: • Respond to inquiries from Merchandising Members and Suppliers in a timely and attentive manner. • Maintain and update supplier databases and filing systems to ensure accurate records and efficient retrieval. • Assist directors with vendor negotiations and provide analytical reports to support member and supplier inquiries. • Generate and analyze tracking reports related to procurement, cost savings, store supplies, and private brand projects. • Coordinate renewal processes for private brands and exclusivity programs with members and suppliers. • Support onboarding processes for new members and sourcing initiatives for potential suppliers. • Act as a backup resource for Directors of Business Development and assist with meeting preparations. • Organize and participate in member meetings, including the annual supplier dinner and award ceremonies. • Collaborate on agendas for Merchandising Committee meetings and track responses from members. • Assist with identifying and preparing award recipients for recognition initiatives, including framing and publication submissions.
2026-01-07T16:18:48Z