We are looking for a detail-oriented Office Coordinator to support daily administrative operations for a consultancy team in British Columbia. This is a Contract position and requires a reliable team member who can provide strong front-office support, coordinate office activities, and help maintain an efficient and welcoming workplace. The successful candidate will work closely with office leadership, manage a range of administrative tasks, and contribute to smooth day-to-day operations in a fully on-site environment. Responsibilities: • Welcome visitors and provide courteous reception support while ensuring incoming calls are handled promptly and directed appropriately. • Coordinate day-to-day office activities, including monitoring shared inboxes, responding to routine inquiries, and supporting general administrative workflows. • Work alongside the Office Manager to keep the workspace organized and address facility or maintenance concerns as they arise. • Arrange courier services, prepare materials and logistics for field program activities, and support the coordination of internal office needs. • Assist with planning and setup for lunches, meetings, and client-facing events to help ensure a seamless and well-organized experience. • Open and maintain files within the network and database system, including entering client information into Vision or a comparable platform based on submitted requests. • Support broader office requirements related to building and workplace operations as needed during ongoing administrative changes. • Handle scheduling and other clerical duties with accuracy, service excellence, and attention to deadlines.

• Previous experience in an office coordination, reception, or administrative support role. • Strong ability to manage inbound calls, email communication, and day-to-day customer service interactions effectively. • Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. • Accurate data entry skills and experience maintaining records within a database or shared system. • Ability to organize multiple tasks, manage competing priorities, and work effectively in a fully on-site setting. • Experience coordinating meetings, appointments, or event-related logistics in a detail-oriented office environment. • Familiarity with Vision software or similar client or document management systems is considered an asset.

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Vancouver, BC
onsite
Contract / Temporary
21.85 - 23 CAD / Hourly
We are looking for a detail-oriented Office Coordinator to support daily administrative operations for a consultancy team in British Columbia. This is a Contract position and requires a reliable team member who can provide strong front-office support, coordinate office activities, and help maintain an efficient and welcoming workplace. The successful candidate will work closely with office leadership, manage a range of administrative tasks, and contribute to smooth day-to-day operations in a fully on-site environment. Responsibilities: • Welcome visitors and provide courteous reception support while ensuring incoming calls are handled promptly and directed appropriately. • Coordinate day-to-day office activities, including monitoring shared inboxes, responding to routine inquiries, and supporting general administrative workflows. • Work alongside the Office Manager to keep the workspace organized and address facility or maintenance concerns as they arise. • Arrange courier services, prepare materials and logistics for field program activities, and support the coordination of internal office needs. • Assist with planning and setup for lunches, meetings, and client-facing events to help ensure a seamless and well-organized experience. • Open and maintain files within the network and database system, including entering client information into Vision or a comparable platform based on submitted requests. • Support broader office requirements related to building and workplace operations as needed during ongoing administrative changes. • Handle scheduling and other clerical duties with accuracy, service excellence, and attention to deadlines.
2026-06-22T00:00:00Z

Office Coordinator Job in Vancouver, BC | Robert Half