We are looking for an experienced Executive Assistant to provide high-level administrative support in a contract position based in British Columbia. This opportunity is within the education sector and focuses on helping two Associate Vice Presidents stay organized, well-prepared, and responsive in a fast-paced environment. The successful candidate will bring sound judgement, strong communication skills, and a detail-oriented approach to managing priorities, schedules, and sensitive information.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars for two Associate Vice Presidents, ensuring meetings, deadlines, and competing priorities are handled efficiently.<br>• Arrange domestic and international travel, including flights, accommodations, and related logistics, while keeping itineraries accurate and well organized.<br>• Reconcile corporate purchase card expenses and maintain clear, timely records for two business credit cards.<br>• Prepare documents, presentation materials, and meeting packages to support leadership discussions and decision-making.<br>• Draft, edit, and review correspondence and other communications on behalf of senior leaders with discretion.<br>• Record meeting discussions and produce clear, accurate minutes and follow-up notes for distribution as needed.<br>• Source office supplies, materials, and other administrative resources to support day-to-day operational needs.<br>• Provide general executive-level administrative support, including document handling, scanning, and coordination of information as required.

• Demonstrated experience supporting senior executives, preferably in a complex or fast-moving work environment.<br>• Strong ability to manage calendars, coordinate logistics, and prioritize multiple responsibilities with a high level of accuracy.<br>• Excellent written and verbal communication skills, with the ability to prepare clear correspondence and internal documents.<br>• Proven discretion when handling confidential information and sensitive matters.<br>• Highly organized, detail-oriented, and able to remain calm, adaptable, and effective under changing demands.<br>• Strong technical proficiency with Microsoft Office and confidence using standard office tools and systems.<br>• Experience with travel coordination, expense reporting, meeting documentation, and administrative record-keeping.

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