<p>We are looking for an Administrative Assistant to join a property and asset management team in Vancouver, British Columbia on a Contract basis for an initial 2-month term, with the possibility of extension. This role supports day-to-day office operations by coordinating administrative activities, welcoming visitors, and assisting internal teams with a high standard of service. The successful candidate will help keep the office organized, respond to tenant and team needs efficiently, and handle confidential information with care.</p><p><br></p><p>Responsibilities:</p><p>• Provide front-desk coverage and administrative support for property management and building operations, ensuring a positive experience for tenants, visitors, and staff.</p><p>• Coordinate calendars, meeting spaces, and shared resources while assisting with incoming maintenance requests and general service inquiries.</p><p>• Prepare and format business documents such as letters, memos, forms, and internal communications with accuracy and attention to detail.</p><p>• Process invoices and support accounts payable activities, including data entry and coding within Yardi Voyager when required.</p><p>• Manage incoming and outgoing mail, distribute correspondence promptly, and complete a variety of clerical tasks to support daily office functions.</p><p>• Maintain tidy and well-stocked common areas, including boardrooms, kitchens, and office equipment spaces, and arrange replenishment of office supplies as needed.</p><p>• Track and organize operational supplies and staff uniforms for the building operations team, keeping records current and materials properly identified.</p><p>• Provide backup assistance to other administrative team members during absences and create purchase orders in company systems when requested.</p><p>• Carry out additional administrative assignments as needed to support smooth office and property operations.</p>

• Post-secondary education is preferred.<br>• Strong working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.<br>• Previous experience in an administrative, reception, or office support role, ideally within property or real estate environments.<br>• Familiarity with Yardi Voyager is considered an asset.<br>• Excellent customer service and communication skills, with the ability to respond effectively to tenant and stakeholder needs.<br>• Demonstrated discretion, professionalism, and sound judgment when handling sensitive or confidential information.<br>• Strong organizational and time-management abilities, with the flexibility to manage shifting priorities in a fast-paced setting.

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