We are looking for an experienced Executive Assistant to provide critical support to the C-Suite team in a fast-paced IT software environment. This is a contract position based in Vancouver, British Columbia, with a duration of 1-2 months. The successful candidate will play a key role in ensuring seamless day-to-day operations for senior executives, including calendar management, coordination of travel arrangements, and oversight of administrative tasks. Responsibilities: • Oversee and manage complex executive calendars, ensuring meetings are scheduled efficiently while anticipating potential conflicts. • Organize and coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries. • Handle inbox management and correspondence, maintaining confidentiality and professionalism at all times. • Prepare materials for meetings, take detailed notes, and ensure timely follow-up on action items. • Process expense reports and manage financial administrative tasks with accuracy. • Act as a liaison between executives, internal teams, and external partners to facilitate effective communication. • Provide general administrative support, including photocopying, scanning, and document management. • Assist in maintaining a high level of organization and prioritization within the executive team. • Proactively identify and address the needs of executives to ensure smooth operations.

• Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-Suite executives. • Exceptional organizational skills and the ability to manage multiple priorities simultaneously. • Strong communication and interpersonal skills, with confidence in engaging with senior stakeholders. • Proficiency in Google Workspace tools, including Gmail, Calendar, Docs, and Sheets, as well as video conferencing platforms. • Ability to handle sensitive information with discretion and professionalism. • Resourceful and adaptable, capable of thriving in a fast-paced work environment. • Demonstrated ability to anticipate needs and take initiative in addressing challenges. • Experience with travel arrangements, expense reporting, and administrative tasks.

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Vancouver, BC
onsite
Temporary
33.65 - 38.96 CAD / Hourly
We are looking for an experienced Executive Assistant to provide critical support to the C-Suite team in a fast-paced IT software environment. This is a contract position based in Vancouver, British Columbia, with a duration of 1-2 months. The successful candidate will play a key role in ensuring seamless day-to-day operations for senior executives, including calendar management, coordination of travel arrangements, and oversight of administrative tasks. Responsibilities: • Oversee and manage complex executive calendars, ensuring meetings are scheduled efficiently while anticipating potential conflicts. • Organize and coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries. • Handle inbox management and correspondence, maintaining confidentiality and professionalism at all times. • Prepare materials for meetings, take detailed notes, and ensure timely follow-up on action items. • Process expense reports and manage financial administrative tasks with accuracy. • Act as a liaison between executives, internal teams, and external partners to facilitate effective communication. • Provide general administrative support, including photocopying, scanning, and document management. • Assist in maintaining a high level of organization and prioritization within the executive team. • Proactively identify and address the needs of executives to ensure smooth operations.
2025-10-21T19:14:22Z