We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in North York, Ontario. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations across various functions. This is an excellent opportunity for someone with strong multitasking abilities and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and maintain both physical and digital filing systems for invoices, receipts, and other financial records.<br>• Perform routine administrative tasks such as data entry, scanning, photocopying, and scheduling appointments.<br>• Prepare and update reports, including daily sales summaries, expense reports, and financial reconciliations.<br>• Track budgets and expenditures while ensuring accurate and timely data collection for audits and reviews.<br>• Coordinate with internal teams to address billing and payment-related issues, ensuring timely resolutions.<br>• Communicate with vendors and customers to investigate and resolve discrepancies or payment concerns.<br>• Support the implementation of document retention policies and assist with archiving procedures.<br>• Contribute to the improvement of administrative workflows and processes within the organization.<br>• Assist in finance-related projects and other initiatives as assigned.

• A minimum of 1–2 years of experience in an administrative or accounting support role is preferred.<br>• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.<br>• Strong organizational skills and exceptional attention to detail.<br>• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.<br>• Excellent verbal and written communication skills.<br>• Capable of working both independently and collaboratively with diverse teams.<br>• Experience in customer service, including answering inbound and outbound calls and managing email correspondence.<br>• Familiarity with scheduling appointments and maintaining calendars.

<p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.</p> <p>Only job postings for jobs located in Quebec appear in French.</p> <p>© 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/ca/en/terms">Robert Half’s Terms of Use</a>.</p>