We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions. Key Responsibilities:• Manage and coordinate calendars for 1 Executive and coordinate all internal and external scheduling requests.• Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.• Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.• Provide support to the Executive regarding written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.• Coordinate with other departments internally to maintain the Executive’s action list and follow-up, as well as overseeing smooth work flow and assisting in compiling briefings and reports.• Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.• Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.• Facilitate interdepartmental communication, as needed.• Manage special projects, as assigned.

Qualifications & Experience:• Diploma or degree in Business Administration or a related field, or an equivalent combination of education and experience.• 8-15+ years of experience in an Executive Assistant role.• Strong professionalism, judgment, and ability to work independently.• High level of discretion, tact, and diplomacy in handling sensitive matters.• Proficiency in Microsoft Office Suite.• Excellent written and verbal communication skills.• Experience in a dynamic and evolving work environment. Preferred Qualifications:• Experience working within First Nations organizations is an asset.• Appreciation and respect for cultural diversity. Additional Requirements:• Valid driver’s license and access to a personal vehicle.• Flexibility to work occasional evenings, weekends, and overtime as needed.• Satisfactory criminal record check. This role offers the opportunity to support senior leadership in a fast-paced, evolving environment. If you are a detail-oriented, organized professional with a passion for executive support, we encourage you to apply. Please reference job number 05060-0013297937 in all correspondence.

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Coquitlam, BC
onsite
Permanent
95000.00 - 105000.00 CAD / Yearly
We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions. Key Responsibilities:• Manage and coordinate calendars for 1 Executive and coordinate all internal and external scheduling requests.• Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.• Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.• Provide support to the Executive regarding written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.• Coordinate with other departments internally to maintain the Executive’s action list and follow-up, as well as overseeing smooth work flow and assisting in compiling briefings and reports.• Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.• Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.• Facilitate interdepartmental communication, as needed.• Manage special projects, as assigned.
2025-09-15T22:34:19Z