<p>We are seeking a highly skilled Payroll Specialist to manage full-cycle payroll across both Canada and the United States. This role will be responsible for processing payroll a multi-province payroll and multi-state payroll for under 300 employees.</p><p>This is a hands-on role with a strong focus on accuracy, compliance, and process improvement, particularly as the organization looks to streamline and optimize its payroll operations and better leverage its Dayforce system.</p><p><br></p><p>Key Responsibilities</p><p>Full-Cycle Payroll Processing</p><ul><li>Process bi-weekly payroll for Canadian and U.S. employees (hourly and salaried)</li><li>Ensure accurate calculation of earnings, deductions, and benefit premiums</li></ul><p>Payroll Compliance &amp; Tax Filing</p><ul><li>Prepare and reconcile year-end filings, including:</li><li>T4s, T4As, RL-1s, W-2s</li><li>Manage and reconcile: EHT and WSIB filings</li><li>U.S. workers’ compensation</li><li>Liaise with and respond to inquiries from: CRA, WSIB, IRS, and U.S. state/local tax authorities</li></ul><p><br></p><p>Payroll Reporting &amp; Analysis</p><ul><li>Generate payroll reports for HR and Finance using system data</li><li>Prepare payroll analysis, headcount reporting, and variance insights</li><li>Support budgeting and forecasting activities with payroll data</li><li>Produce reports related to benefits (e.g., 401(k), RRSP uploads) and distribute to internal stakeholders</li></ul><p><br></p><p>System &amp; Process Optimization</p><ul><li>Act as a key contributor in improving payroll processes and workflows</li><li>Review and streamline existing payroll procedures</li><li>Maximize use of Dayforce functionality and reduce manual tasks</li><li>Collaborate with HRIS and HR teams to improve data flow and integration</li><li>Support or lead payroll system enhancements and implementation initiatives</li><li>Identify opportunities for automation, efficiency, and accuracy improvements</li></ul><p><br></p><p>HR &amp; Cross-Functional Support</p><ul><li>Partner with HR on employee data changes (new hires, terminations, job changes)</li><li>Ensure proper segregation of duties between HR and payroll</li><li>Respond to employee inquiries related to payroll, deductions, and benefits</li></ul><p><br></p><p>Year-End &amp; Audit Support</p><ul><li>Coordinate and execute year-end payroll processes</li><li>Prepare audit-ready documentation and support internal and external audits</li><li>Ensure accurate reconciliation of all payroll accounts and remittances</li></ul>

<p>Qualifications</p><ul><li>Diploma or Degree in Accounting, Payroll, Human Resources, or a related field</li><li>PCP or PLP designation is highly preferred</li><li>Minimum 5+ years of full-cycle payroll experience</li><li>Strong experience processing both Canadian and U.S. payroll (multi-province and multi-state)</li><li>Solid understanding of U.S. state/local payroll tax requirements</li><li>Experience with payroll systems such as Dayforce (highly preferred); ADP WFN or UKG also considered</li><li>Experience with payroll system implementation or optimization is a strong asset</li></ul><p><br></p><p>Technical Skills</p><ul><li>Advanced proficiency in Microsoft Excel (pivot tables, lookups, reporting)</li><li>Strong experience generating reports directly from payroll systems</li><li>Familiarity with payroll tax filings and reconciliations across jurisdictions</li></ul><p><br></p><p>Key Competencies</p><ul><li>Strong attention to detail and high level of accuracy</li><li>Highly organized with the ability to manage multiple priorities</li><li>Excellent verbal and written communication skills</li><li>Strong problem-solving and analytical abilities</li><li>Ability to work independently with minimal supervision</li><li>Confidentiality and discretion in handling sensitive data</li><li>Process improvement mindset—always looking for better ways to do things</li></ul><p><br></p><p>What’s in it for you</p><ul><li>Opportunity to own and improve a complex, cross-border payroll function</li><li>Direct impact on streamlining processes and enhancing Dayforce utilization</li><li>Competitive base salary and bonus</li><li>Comprehensive benefits and RRSP</li><li>Paid vacation and sick days</li><li>Hybrid work model</li><li>Collaborative environment with HR and Finance</li></ul><p><br></p><p><br></p>

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