789 Results for Office Assistant Jobs in Yardi

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Accounting Assistant

Logan, UT
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support daily finance and administrative operations for a long-term contract opportunity in Logan, Utah. This role is well suited for someone who enjoys organized, hands-on work and can help keep records, documents, and incoming payments processed accurately. Candidates with academic training in business or finance, including current college students or entry-level candidates, are encouraged to apply. Responsibilities: • Organize and maintain financial and administrative records by filing documents and preparing materials for easy retrieval. • Scan paperwork and upload documentation so accounting files remain complete, accurate, and accessible. • Sort incoming mail and route financial documents, including payments, to the appropriate processing steps. • Enter basic accounting and administrative information into internal records with a strong focus on accuracy. • Assist with invoice coding and support accounts payable activities to help ensure timely payment processing. • Provide support for accounts receivable tasks, including handling payment-related documentation and record updates. • Help with bank reconciliation activities by comparing records and identifying discrepancies for follow-up. • Use QuickBooks and related accounting tools to support routine financial tracking and clerical accounting functions.
2026-11-06T23:33:44Z

Assistant Controller

Wilmington, NC
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
Robert Half is looking for an Assistant Controller to support the financial operations of our clients growing organization. This role is ideal for a detail-oriented accounting specialist who thrives in a hands-on environment and can balance day-to-day financial oversight with thoughtful analysis. The position offers the opportunity to partner with leadership, strengthen reporting accuracy, and help guide sound business decisions. Responsibilities:• Lead the preparation and review of monthly, quarterly, and year-end financial statements, ensuring complete and accurate reporting.• Oversee accounts payable and accounts receivable activities, including reconciliations, issue resolution, and maintenance of clean financial records.• Assist with budgeting efforts by compiling financial data, tracking results, and identifying variances against forecasted performance.• Analyze lease terms and related financial components such as rent changes, tenant improvement allowances, and recoverable operating costs.• Partner with property management teams to improve lease-related accounting practices and support accurate tenant invoicing.• Prepare schedules, records, and supporting materials for audits while serving as a point of coordination for external audit requests.• Work alongside the Controller and senior leadership to deliver financial insight that supports planning and operational decision-making.• Mentor entry-level accounting team members by offering guidance, reviewing work, and encouraging strong collaboration across the department. For immediate consideration please apply or contact directly Steve Fields at 919-787-8226
2026-11-04T19:28:46Z

Litigation Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
68500.00 - 77500.00 USD / Yearly
We are looking for an experienced Legal Assistant to support a commercial litigation team in Baltimore, Maryland. This role is ideal for a detail-oriented candidate who thrives in a fast-paced legal setting and can help attorneys manage complex matters before state and federal courts. The position offers the chance to contribute to high-level business dispute work within a collaborative law firm environment. Responsibilities: • Support several attorneys in the commercial litigation practice by handling day-to-day administrative and case-related tasks. • Draft, edit, proofread, and finalize litigation documents such as motions, pleadings, discovery materials, briefs, and client correspondence. • Submit court filings through Maryland state court platforms and federal electronic filing systems while ensuring accuracy and timeliness. • Track schedules, maintain calendars, and monitor critical case deadlines to help keep matters moving efficiently. • Arrange depositions, hearings, mediations, arbitrations, and meetings with clients and other case participants. • Assemble exhibits, hearing packets, and trial preparation materials in an organized and court-ready format. • Maintain physical and electronic case records, keeping document management systems current and well organized. • Assist with administrative processes including timekeeping, billing support, expense submissions, and conflict check coordination. • Communicate professionally with clients, courts, opposing counsel, experts, and outside service providers as needed.
2026-11-05T18:58:41Z

Assistant Controller

Victorville, CA
onsite
Permanent / Full Time
100000.00 - 130000.00 USD / Yearly
Our client, a stable leader in their specialized industry, is seeking an experienced Assistant Controller to help lead day-to-day accounting and finance operations for a well-established organization. This role is ideal for a hands-on accounting specialist who enjoys balancing strategic financial oversight with direct involvement in core processes. The position offers the opportunity to work closely with leadership, support a small team, and contribute to a collaborative, respectful workplace culture. Responsibilities:• Direct the company’s accounting and financial activities, ensuring accurate oversight across core functions and reporting cycles.• Manage accounts payable, accounts receivable, general ledger activity, and period-end close processes to maintain timely and reliable financial records.• Prepare financial statements and deliver analysis that supports business planning, operational visibility, and informed decision-making.• Oversee account reconciliations, bank reconciliations, fixed asset tracking, depreciation schedules, and related balance sheet integrity tasks.• Lead budgeting and forecasting efforts by compiling financial data, reviewing trends, and helping establish practical performance targets.• Supervise a small accounting team, providing guidance to staff responsible for payables, receivables, payroll, and selected HR-related support tasks.• Coordinate regulatory and administrative compliance matters, including county and state-related requirements and rate documentation.• Partner with external financial and tax advisors to support tax filings and financial reviews, and assist with future software implementation initiatives such as a new billing platform.
2026-10-30T17:53:44Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-11-03T16:43:41Z

Marketing Assistant

Memphis, TN
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are looking for a Marketing Assistant to support content creation, particularly video production, graphic design, and digital engagement efforts for a non-profit organization in Memphis, Tennessee. This Long-term Contract position is ideal for someone early in their career who enjoys a fast-moving, team-oriented environment and is eager to build foundational experience across marketing support, event content creation, and social media. The role offers the opportunity to contribute to a collaborative, high-energy workplace while developing practical marketing skills and adapting to evolving priorities. Responsibilities:• Coordinate administrative and marketing support tasks to help keep projects organized, on schedule, and aligned with team priorities.• Assist with social media execution by preparing content, scheduling posts, and monitoring engagement across digital platforms.• Create visually appealing marketing materials using design tools such as Canva and Adobe Creative Cloud to support campaigns and internal initiatives.• Support event-related activities, including preparation, logistics, communication, and follow-up for marketing programs and organizational events.• Partner with multiple stakeholders in a matrixed environment to gather information, respond to quick-turn requests, and maintain momentum on active projects.• Contribute to digital marketing efforts by helping update promotional content, organize assets, and support campaign coordination.• Maintain accurate marketing files, calendars, and administrative records to improve team efficiency and communication.• Adapt to changing business needs and support evolving processes, including additional coordination tasks as priorities shift.content creation, particularly video production and graphic design
2026-10-14T17:14:22Z

Legal Assistant

Stone Mountain, GA
onsite
Temporary / Contract
- USD / Hourly
We are looking for a Legal Assistant to support a non-profit organization in Stone Mountain, Georgia with a wide range of legal and administrative activities. This Long-term Contract position is well suited for someone who can manage documentation, coordinate case-related tasks, and help keep legal matters organized in a fast-paced environment. The ideal candidate brings experience in civil litigation and employment law, along with the ability to communicate clearly and handle sensitive information with care. Responsibilities: • Prepare, organize, and maintain legal files, correspondence, and supporting documentation for active matters. • Assist with case coordination by tracking deadlines, scheduling meetings, and ensuring timely follow-up on legal tasks. • Draft and format routine legal documents, letters, and reports for attorney review. • Support civil litigation activities by gathering records, organizing evidence, and helping manage court-related materials. • Provide administrative assistance for employment law matters, including document collection and case file maintenance. • Communicate with internal stakeholders, outside counsel, courts, and relevant agencies in a thorough and organized manner. • Conduct basic legal and factual research to support ongoing matters and case preparation. • Help monitor legal workflows and update tracking systems to maintain accurate status records.
2026-11-09T18:13:45Z

Fiscal Assistant

Downtown Miami, FL
onsite
Temporary to Hire
- USD / Hourly
Entry-Level Office Clerk / Accounts Payable Assistant Location: Downtown Miami, FL Industry: Legal Job Description A law office in Downtown Miami is seeking an entry-level Office Clerk to assist with daily administrative tasks and basic accounts payable functions. This is a great opportunity for someone looking to gain experience in a detail oriented legal office environment. The ideal candidate is organized, dependable, detail-oriented, and comfortable handling multiple tasks. Strong computer skills and a willingness to learn are essential. Responsibilities: Provide general administrative and clerical support to the office. Assist with accounts payable, including invoice entry, processing payments, and maintaining accurate records. Review invoices and supporting documentation for accuracy. Assist with expense tracking and basic account reconciliations. Maintain and organize files, documents, and records. Enter data into spreadsheets and accounting systems. Assist with scanning, copying, filing, and other office duties.
2026-10-27T20:14:06Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000.00 - 105000.00 USD / Yearly
Litigation Legal Assistant – HYBRID - Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000 + performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-10-22T14:23:42Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
Legal Assistant Our client, a leading law firm located in downtown Denver is seeking a 5 plus years legal assistant to support the elder law practice of the firm. This position supports the partners and associates with word processing, filings, client contact, correspondence, document formatting, and scheduling & calendaring. The corporate legal assistant will need to be able to hit the ground running and have excellent proofreading, typing skills, be able to manage up, and interact with clients. Experience with legal document processing, proofreading invoices & bills, editing, redlining, scheduling, calendaring, travel arrangement, document formatting, ability to create Table of Contents, and excellent Office Suite skills are required for this position. This position will required the executive legal assistant to enter the attorneys' time, prepare expense reports, communicate with clients regarding payment schedules, and past due payments. This position requires a high degree of confidentiality, professionalism, and excellent communication skills. The firm offers excellent benefits, a flexible work schedule, and a very competitive salary. If you are qualified for this position, please email your resume to Director at mala.saraogi@roberthalf [dot] {com] for immediate consideration!
2026-11-03T04:33:46Z

Administrative Coordinator

San Diego, CA
remote
Temporary to Hire
23.00 - 26.00 USD / Hourly
Our financial services client is seeking a professional and highly organized Administrative Coordinator to support daily office operations, client service activities and team administration. This role is ideal for someone who thrives in a fast paced environment, communicates effectively and can manage multiple priorities with accuracy and discretion. Key Responsibilities:<ul><li>Provide administrative support to managers, advisors and office leadership</li><li>Coordinate schedules, meetings, appointments and conference calls</li><li>Prepare correspondence, reports, presentations and client-facing documents</li><li>Maintain accurate records, filing systems and confidential documentation</li><li>Assist with onboarding paperwork, internal reports and general office procedures</li><li>Answer phones, route inquiries and provide professional front-line support to clients and vendors</li><li>Support meeting preparation, including materials, agendas and follow-up items</li><li>Track deadlines, manage office calendars and help ensure timely completion of administrative tasks</li><li>Order office supplies and assist with day-to-day office coordination</li><li>Support special projects and additional administrative duties as assigned</li></ul>
2026-11-07T00:23:43Z

Facilities Assistant

Mountain View, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We're looking for a hands-on, proactive Facilities Assistant to help create an exceptional workplace experience in a fast-growing startup environment. This role is ideal for someone who enjoys wearing multiple hats, solving problems on the fly, and ensuring the office runs smoothly so employees can do their best work. Fast paced medical device company! Key Responsibilities<ul><li>Support day-to-day office and facilities operations</li><li>Conduct office walkthroughs to maintain a clean, organized, and fully stocked workplace</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, workstation setups, and onboarding logistics</li><li>Manage office, kitchen, and facilities supplies and inventory</li><li>Support company events, all-hands meetings, and employee engagement activities</li><li>Respond to facility requests and troubleshoot workplace issues</li><li>Help maintain a safe, welcoming, and employee-focused office environment</li></ul>
2026-11-06T08:39:08Z

Marketing Associate/Coordinator/Assistant / Assoc.

Anaheim, CA
remote
Temporary / Contract
27.00 - 28.00 USD / Hourly
Marketing Promotions & Partnerships CoordinatorWe are seeking a self-starting, relationship-oriented professional to support a dynamic Marketing Promotions and Partnerships team. This individual will work closely with senior team members to manage promotional programs, coordinate strategic partnerships, and support initiatives that align with broader business objectives. The role will serve as a liaison between internal departments and external promotional partners, helping to identify opportunities, execute campaigns, and ensure projects are delivered successfully. The ideal candidate is highly organized, resourceful, creative, detail-oriented, and comfortable managing multiple projects simultaneously in a fast-paced environment with limited supervision. Key Responsibilities<ul><li>Manage and coordinate tactical project components in support of assigned programs and initiatives.</li><li>Provide ongoing support for media and promotional partners, including promotional agreements, ticket orders, proposals, broadcast documentation, scheduling, and related deliverables.</li><li>Develop campaign recap presentations for internal stakeholders and external business partners.</li><li>Conduct post-campaign analysis and evaluate performance metrics, including media value, reach, impressions, and return on investment (ROI).</li><li>Oversee the entry, tracking, and maintenance of assigned projects within internal systems and project management tools.</li><li>Identify potential new strategic partnerships and promotional opportunities across media and non-media channels, providing thoughtful recommendations to leadership.</li><li>Collaborate with senior managers to identify operational efficiencies, improve processes, and establish best practices.</li><li>Coordinate cross-functional activities and maintain clear communication with internal teams and external partners.</li><li>Adapt to evolving departmental priorities and provide additional project support as business needs change.</li></ul> The Ideal Candidate<ul><li>Proactive and self-motivated: Takes initiative, drives meetings with purposeful agendas, anticipates needs, and consistently looks ahead.</li><li>Strategic thinker: Understands the big picture while maintaining the ability to execute on the details. Recognizes trends, identifies opportunities, and translates insights into actionable recommendations.</li><li>Creative problem-solver: Thinks outside the box and develops practical, solution-oriented approaches to keep projects moving forward.</li><li>Collaborative team player: Brings a positive attitude, builds strong working relationships, and creates an environment where others enjoy collaborating.</li><li>Highly organized: Understands the importance of preparation, planning, and attention to detail in delivering successful projects.</li><li>Strong follow-through: Takes ownership of deliverables, communicates proactively, and consistently follows through on commitments.</li><li>Adaptable and flexible: Thrives in a changing environment and can quickly adjust to new priorities, teams, processes, and business needs.</li></ul>
2026-11-09T16:08:45Z

HR Assistant

Oakland, CA
onsite
Temporary / Contract
25.00 - 29.00 USD / Hourly
HR AssistantBrief Job DescriptionWe are hiring an HR Assistant to provide administrative support to the HR team and help ensure smooth execution of core human resources processes.Responsibilities<ul><li>Maintain employee files and update HR records</li><li>Assist with onboarding documents and orientation scheduling</li><li>Support benefits enrollment and payroll-related administration</li><li>Answer basic employee questions and route inquiries appropriately</li><li>Help schedule interviews, meetings, and training sessions</li><li>Prepare reports, correspondence, and HR forms</li></ul>
2026-11-06T21:48:44Z

Assistant Controller

Irmo, SC
onsite
Permanent / Full Time
100000.00 - 120000.00 USD / Yearly
Our client is seeking an experienced Assistant Controller to join their accounting team and play a key role in supporting the Vice President & Controller. This position will help oversee the accounting function and ensure the accuracy, integrity, and timeliness of financial reporting across a multi-entity, multi-division environment. This is an excellent opportunity for a hands-on accounting professional who combines strong technical accounting expertise with leadership skills and a continuous-improvement mindset. The Assistant Controller will be highly involved in the monthly close, financial reporting, account reconciliations, job cost accounting, internal controls, financial analysis, and supporting accounting staff. Key Responsibilities:<ul><li>Assist with monthly, quarterly, and annual financial close processes.</li><li>Prepare and review journal entries, account reconciliations, and supporting schedules.</li><li>Analyze balance sheet and income statement accounts to ensure accuracy and completeness.</li><li>Assist with monthly financial reporting packages</li><li>Maintain and strengthen accounting policies, procedures, and internal controls.</li><li>Support external and internal audits, as well as tax-related requests.</li><li>Help ensure compliance with GAAP, company policies, and applicable regulatory requirements.</li><li>Evaluate accounting processes and recommend improvements to enhance efficiency, accuracy, and controls.</li><li>Partner with the Controller in managing the accounting department.</li><li>Provide guidance, training, and support to staff accountants and other accounting personnel.</li><li>Assist with workload prioritization and departmental initiatives.</li></ul>
2026-10-17T01:38:50Z

Legal Assistant

Wheaton, IL
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
We are looking for a Legal Assistant to support a busy law office in Illinois. This opportunity is well suited for someone who is comfortable using technology, communicates effectively, and stays composed in a fast-paced setting. The role offers exposure to a broad range of legal administrative work while contributing to an organized and client-focused office environment. Responsibilities: • Manage daily administrative support activities, including preparing correspondence, responding to messages, copying and transmitting documents, and welcoming visitors in a courteous manner. • Organize incoming and outgoing mail and ensure office communications are routed accurately and efficiently. • Coordinate client meetings and maintain appointment schedules to support smooth day-to-day operations. • Monitor key dates and maintain a central calendar to help the team stay on track with deadlines and commitments. • Enter and update information in office systems with a high level of accuracy and attention to detail. • Assist with general operational needs, including monitoring inventory levels and arranging office supply orders when needed. • Work across Microsoft Word, Outlook, and other software platforms, adapting quickly to new tools and processes. • Provide additional administrative and legal support tasks as priorities shift within the office.
2026-10-19T13:24:04Z

Legal Assistant

Grand Rapids, MI
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
We are seeking a Corporate Legal Assistant in Grand Rapids, Michigan. This role involves participating in a client-focused team, preparing legal documents, and maintaining client records. The Legal Assistant will also handle customer inquiries and manage calendars and deadline reminders for legal cases. Responsibilities: • Participate in a client-focused team, demonstrating professionalism and excellent communication skills.• Prepare and file legal documents, including correspondence, memos, pleadings, briefs, and forms.• Maintain accurate and organized client and general files, both electronically and physically.• Answer telephone calls professionally, forward messages to the appropriate parties, and place phone calls as needed.• Arrange for the delivery of documents/projects via various methods such as courier runs, hand-deliveries, Federal Express, UPS, and Express Mail.• Manage calendars and deadline reminder systems for all case-related dates, including appointments, deadlines, and follow-up dates.• Assist with overflow legal assistant work or absence coverage as needed.• Attend staff meetings, training sessions, and other required employee meetings.• Handle general office duties such as copying, typing, scanning, and faxing.• Maintain confidentiality in all firm and client matters.
2026-11-06T08:39:08Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for an experienced Executive Assistant to join a team in San Francisco, California on a Contract basis. This position supports a group of leaders and contributes to the smooth coordination of schedules, travel, and daily administrative needs across a fast-moving environment. The ideal candidate is highly organized, comfortable managing shifting priorities, and confident working with multiple stakeholders while maintaining excellent attention to detail. Responsibilities: • Manage intricate calendars and arrange meetings across competing priorities, ensuring leaders are prepared and schedules run efficiently. • Organize domestic and international travel plans, including itinerary coordination and logistics across multiple time zones. • Provide administrative support to a team of seven professionals, balancing requests and adjusting to changing business needs. • Partner with colleagues across the broader team to maintain strong communication and effective day-to-day coordination. • Step in to provide coverage during planned absences, helping preserve consistent executive support across the group. • Coordinate meal arrangements such as team lunches and handle limited office support activities as needed. • Support executive meetings by confirming logistics, aligning schedules, and helping key sessions stay on track.
2026-11-09T22:04:08Z

Executive Assistant

Scranton, PA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Robert Half is seeking an Executive Assistant to provide high-level administrative support to senior leaders, helping ensure smooth day-to-day operations in a fast-paced environment. This role serves as a trusted partner by managing schedules, communications, and competing priorities while handling sensitive information with professionalism and discretion. Key Responsibilites <ul><li>Manage executive calendars, schedule meetings, and coordinate appointments. </li><li>Monitor and organize email communications, prioritize urgent matters, and draft routine responses. </li><li>Prepare meeting agendas, materials, and presentations in advance. </li><li>Attend meetings, take notes, and distribute action items and follow-up summaries. </li><li>Coordinate travel arrangements, including transportation, lodging, and itineraries. </li><li>Process expense reports, receipts, and other administrative documentation. </li><li>Track deadlines, projects, and key deliverables to support timely completion. </li><li>Serve as a point of contact for internal and external stakeholders. </li><li>Maintain confidential files, records, and sensitive business information. </li><li>Support department operations with general administrative tasks and special projects as needed.</li></ul>
2026-10-22T21:04:19Z

Conversation Designer (Contract)

Atlanta, GA
remote
Temporary / Contract
- USD / Hourly
Job Title: Conversation Designer (Contract)Locations (Hybrid): Atlanta, GA | Nashville, TN (Must reside near and be able to work 1 day/week in-office in either Atlanta or Nashville)Duration: 4–6 Week Project (Potential for extension based on project scope and needs)Weekly Hours: 30 Hours / Week to startEmployment Type: Contract / Freelance About the RoleWe are seeking a talented, detail-oriented Conversation Designer to join our team for a 4 to 6-week project sprint with potential for extension. In this role, you will be responsible for crafting natural, engaging, and efficient conversational flows for AI-driven assistants, chatbots, and interactive voice/text experiences. Working closely with product managers, UX designers, and AI engineers, you will bridge human language with technical systems—turning complex user intents into clear, helpful, and brand-aligned dialogue flows. Key Responsibilities<ul><li>Conversational Flow & Dialogue Design: Craft end-to-end conversation flows, turn-by-turn dialogues, user journeys, and fallback scenarios for AI chatbots, virtual assistants, or interactive voice systems.</li><li>Intent Mapping & System Logic: Collaborate with engineering teams to define user intents, entities, sample utterances, prompt logic, and repair strategies to handle ambiguous or out-of-scope inputs gracefully.</li><li>Persona & Voice Guidelines: Develop and maintain consistent voice, tone, and personality guidelines across all conversational touchpoints to reflect brand identity.</li><li>Prototyping & Testing: Build sample scripts, interactive prototypes, and wireframes to simulate conversation flows and conduct user testing/review sessions.</li><li>Optimization & Analysis: Review conversation logs, analytics, and drop-off points during project sprints to rapidly iterate and improve response accuracy and resolution rates.</li></ul>
2026-11-02T19:04:17Z

Assistant Controller

Liberty Lake, WA
onsite
Permanent / Full Time
145000.00 - 165000.00 USD / Yearly
We are seeking an experienced and detail-oriented Assistant Controller to support the accounting and financial reporting functions of a dynamic and growing organization. This role offers the opportunity to work closely with senior leadership while overseeing day-to-day accounting operations, process improvements, financial reporting, compliance, and team development. The ideal candidate is a hands-on accounting professional with strong technical accounting knowledge, leadership experience, and a passion for driving operational excellence. Key Responsibilities<ul><li>Lead monthly, quarterly, and annual close processes, including journal entries, account reconciliations, accruals, and financial statement preparation</li><li>Prepare and review accurate financial reports in accordance with U.S. GAAP</li><li>Analyze financial results, trends, and variances, providing meaningful insights to leadership</li><li>Maintain the integrity of the general ledger and ensure accuracy of financial data</li><li>Oversee inventory accounting, cost accounting activities, and related financial analysis</li><li>Support budgeting, forecasting, and financial planning initiatives</li><li>Develop, maintain, and enhance internal controls and accounting procedures</li><li>Coordinate internal and external audit activities and support compliance requirements</li><li>Oversee accounting operations including accounts payable, accounts receivable, payroll accounting, fixed assets, and treasury functions</li><li>Partner with operational leaders to support business objectives and improve financial performance</li><li>Identify opportunities for process improvements, automation, and operational efficiencies</li><li>Assist with ERP optimization, system enhancements, and implementation-related projects</li><li>Mentor, train, and support members of the accounting team</li></ul>BENEFITS OFFERED:<ul><li>SALARY RANGE: $145,000-$165,000</li><li>Healthcare Benefits: Medical, Dental, Vision</li><li>Other Insurance: Short and Long Term Disability </li><li>Retirement Plan: 401k with a company match</li><li>Paid time off: 120 hours of paid time off, 11 paid holidays </li></ul>
2026-10-13T00:04:30Z

Assistant Controller

College Park, MD
onsite
Permanent / Full Time
123000.00 - 135000.00 USD / Yearly
My client is a larger non-profit organization that is searching for an Assistant Controller. This person will report directly into the Controller and will manage 3 reports. They will want a candidate that exhibits longevity in their previous roles, proven management experience, and hands on operational accounting experience. Assistant Controller Nonprofit Organization | Multi-Entity EnvironmentWe are seeking a strong nonprofit Assistant Controller to support and oversee day-to-day accounting operations within a mid-sized to large, multi-entity organization. This role is ideal for a hands-on accounting leader with deep nonprofit experience, a proven ability to manage teams, and a stable career history demonstrating long-term commitment and progression. Position OverviewThe Assistant Controller will play a critical role in managing operational accounting functions while supporting accurate, timely financial reporting across multiple entities. This individual will work closely with senior finance leadership and serve as a hands-on manager responsible for maintaining strong internal controls, driving process improvements, and mentoring accounting staff. The position requires both technical strength and steady leadership within a complex nonprofit environment.Key Responsibilities<ul><li>Oversee and actively participate in day-to-day operational accounting, including general ledger management, journal entries, account reconciliations, and month-end and year-end close</li><li>Support consolidated reporting and accounting activity across multiple entities or affiliated organizations</li><li>Ensure compliance with GAAP and nonprofit accounting standards</li><li>Manage and review payroll, AP, AR, and cash management activities as applicable</li><li>This person will act as the backup to AP and Payroll; they will handle the processing. </li><li>Prepare or oversee audit schedules and serve as a key point of contact during annual financial audits</li><li>Maintain and strengthen internal controls, accounting policies, and procedures</li><li>Lead, develop, and mentor accounting staff, with responsibility for workload management, performance feedback, and team development</li><li>Partner with senior finance leadership on process improvements, system enhancements, and special projects</li></ul>
2026-10-23T15:54:06Z

Litigation Assistant (5+ years)

San Diego, CA
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
A firm with 12+ attorneys in downtown San Diego is seeking a new litigation assistant for their growing team. This role is open due to an influx of work. Responsibilities:· Support 3-4 attorneys in defense-side litigationo Manage litigation calendars and pleading deadlines via Law Toolboxo Complete 5-10 filings per week (state and federal court) via Nationwideo Serve documentso Prepare, proofread and format shells/pleadingso Open new case files and upload case documentso Process invoices and obtain attorney approval on themo Process incoming mail, including scanning and routing documents appropriately Perks of Firm:· No yellers tolerated, no mean attorneys· Immense respect for support staff. “They are the lifeblood of this organization." - partner · Training calls every two weeks, where lunch is brought in, with attorneys and support staff· Bi-weekly case review meetings with partners · “I’ve never said no to a PTO request.” – partner Profile that would be a fit:· Ability to prioritize shifting deadlines· Someone who sees being a legal assistant as a career · No gossipers tolerated · Understanding of insurance defense reporting is a nice-to-have
2026-11-11T01:28:46Z

Assistant Controller

Buffalo, NY
onsite
Permanent / Full Time
90000.00 - 125000.00 USD / Yearly
Kyle Clarke with Robert Half of Buffalo has partnered with a nationally recognized real estate developer. They are looking for an Assistant Controller to join their office in Buffalo, New York. This position partners with teams across property accounting, development, and corporate finance to deliver accurate reporting, reinforce compliance, and support sound financial operations. The role also contributes to stronger accounting practices and more efficient reporting processes that align with the company’s long-term business goals. Responsibilities:• Lead monthly close activities, ensuring entries are recorded accurately and deadlines are met across assigned entities and portfolios.• Oversee general ledger integrity by reviewing account activity, reconciling balances, and resolving discrepancies in a timely manner.• Prepare and analyze financial reports for leadership, providing clear insight into operating results and key trends.• Collaborate with property accounting, development, and finance partners to support consistent reporting and well-documented accounting treatment.• Coordinate audit support by organizing schedules, responding to requests, and helping maintain readiness for financial statement reviews.• Monitor compliance with applicable accounting standards and regulatory requirements, including matters related to DCAA when relevant.• Support accounting for real estate activities such as property-level transactions, tax-related items, and portfolio reporting.• Identify opportunities to improve workflows, standardize procedures, and strengthen internal accounting controls.
2026-10-22T20:18:45Z

Assistant Controller

Hartford, CT
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
Assistant Controller – Growth to Controller!Location: Hartford, CTRecruiter Contact: Sal Fiorillo - Sal.Fiorillo@RoberthalfReference: SF0013523160Salary range & Benefits: Base salary range $90,000 - 120,000 + Bonus potential. Benefits available with this position including medical, dental, vision, life and disability insurances, participation in 401k and paid time off! We are partnering with a well-established construction company in the Hartford area seeking an Assistant Controller to join its accounting and finance team. This is an excellent opportunity for a hands-on construction accounting professional looking to take the next step in their career and grow into a senior financial leadership position. The Assistant Controller will play a key role in managing construction accounting activities, financial reporting, and project billing. This individual will also have the opportunity to contribute to process improvements, accounting automation, and future ERP system enhancements. This position offers significant long-term growth potential, with a clear opportunity to develop into a Controller and eventually CFO-level role.Key Responsibilities<ul><li>Manage construction accounting activities, with a strong emphasis on AIA billing, accounts receivable, and subcontractor/vendor billings.</li><li>Review project budgets, job costs, cost coding, and financial variances to ensure accurate project accounting.</li><li>Partner with project managers and operational teams to monitor project financial performance and resolve billing or accounting discrepancies.</li><li>Assist with budgeting, forecasting, and financial analysis.</li><li>Identify opportunities to improve accounting processes, internal controls, and reporting efficiencies.</li><li>Support future ERP enhancements and automation initiatives, including accounts payable and procurement processes.</li><li>Take on increasing accounting and financial management responsibilities as the organization continues to grow.</li></ul>Qualifications<ul><li>Bachelor's degree in Accounting required.</li><li>5+ years of accounting experience within the construction industry.</li><li>Strong knowledge of construction accounting, including AIA billing, job costing, accounts receivable, and general ledger accounting.</li><li>Experience with Sage highly preferred.</li><li>Exposure to ERP implementations, Sage Intacct, or accounting automation is a plus.</li></ul>Why Consider This Opportunity?<ul><li>Long-term career growth with a potential path to Controller and CFO.</li><li>Opportunity to work closely with senior financial leadership.</li><li>Ability to make a meaningful impact through process improvements and technology initiatives.</li><li>Opportunity to join an established construction organization and build a long-term career.</li></ul>If you meet the minimum requirements and want to learn more about this opportunity, please email your resume to the email listed above and reference SF0013523160.All inquiries are confidential. Please note at Robert Half we never present your background to a client company without your permission.
2026-10-12T15:58:46Z

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