23 results for Executive Assistant in Worcester, MA

Senior Executive Assistant

Lowell, MA
onsite
Permanent
100000 - 125000 USD / Yearly
We are looking for a highly organized and detail-oriented Senior Executive Assistant to support our leadership team in Lowell, Massachusetts. This role requires exceptional communication skills and the ability to manage multiple priorities in a dynamic environment. You will play a key role in ensuring seamless operations and providing high-level administrative support to executives and board members. Responsibilities: • Coordinate the planning and execution of organizational events and initiatives, ensuring effective collaboration across global time zones. • Prepare and review executive meeting materials, correspondence, and presentations with precision and clarity. • Manage travel arrangements and agendas for leadership and board members, including tracking and reconciling expenses. • Identify opportunities for process improvement and implement solutions to enhance efficiency. • Utilize enterprise tools and platforms, including Microsoft Office Suite and travel and expense systems, to streamline workflows and maintain accurate documentation. • Conduct research and analyze data to provide insights that support decision-making. • Maintain effective communication with stakeholders and ensure timely follow-ups on key initiatives. • Support the leadership team in managing priorities and addressing ad hoc requests promptly. • Uphold confidentiality and professionalism when handling sensitive information.
2026-02-20T00:00:00Z

Administrative Assistant

Somerville, MA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Somerville, Massachusetts. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks and maintain excellent communication with clients and colleagues. If you thrive in a fast-paced environment and are passionate about delivering exceptional service, we encourage you to apply. Responsibilities: • Manage incoming calls professionally, addressing inquiries and directing them to the appropriate team members. • Perform accurate data entry tasks to maintain and update records and databases. • Coordinate office activities and ensure the availability of necessary supplies and materials. • Provide receptionist support by greeting visitors and ensuring they are directed appropriately. • Assist with scheduling meetings, preparing documents, and organizing files. • Support various administrative tasks to maintain a productive work environment. • Collaborate with team members to ensure effective communication and workflow. • Handle correspondence and distribute important information to relevant parties. • Maintain confidentiality and ensure sensitive information is handled with care.
2026-03-17T00:00:00Z

Administrative Assistant

Agawam, MA
onsite
Temporary
19 - 22 USD / Hourly
Our client is seeking a skilled and proactive Administrative Assistant to support daily operations and help drive team productivity. This is an excellent opportunity for candidates looking to make a significant impact in a dynamic and growing environment. Key Responsibilities:<ul><li>Provide administrative support including calendar management, travel arrangements, and document preparation.</li><li>Assist with front office management and ensure efficient workflow processes.</li><li>Support project management tasks and help coordinate meetings and events.</li><li>Maintain accurate records and respond to inquiries promptly.</li><li>Collaborate with team members to improve administrative operations and contribute to positive customer experiences.</li></ul>Required Skills and Qualifications:<ul><li>Proven experience in administrative roles.</li><li>Proficiency with Microsoft Excel and Google Suite.</li><li>Strong organizational and time management abilities.</li><li>Excellent communication and critical thinking skills.</li><li>Adaptability and commitment to continuous learning.</li><li>High emotional intelligence and ability to manage multiple priorities.</li></ul>
2026-03-12T00:00:00Z

Administrative Assistant

Wakefield, MA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Wakefield, Massachusetts. This is a long-term contract position, offering an excellent opportunity to support day-to-day office operations while ensuring the smooth execution of administrative tasks. The role requires an individual who is detail-oriented, highly organized, and capable of managing multiple responsibilities efficiently. Responsibilities: • Coordinate travel arrangements, including flights and accommodations, for field crews and other team members. • Organize and schedule meetings, maintaining a clear and accurate calendar for the team. • Track schedules and project progress using Microsoft Excel and other tools. • Assist with general administrative tasks, such as answering inbound calls and managing correspondence. • Maintain office records and documentation, ensuring everything is up-to-date and easily accessible. • Serve as a point of contact for internal and external inquiries, providing prompt and thorough responses. • Support the preparation of reports and presentations as needed. • Perform data entry with a high level of accuracy and attention to detail. • Collaborate with team members to streamline administrative processes and improve efficiency.
2026-03-18T00:00:00Z

Administrative Assistant

Warwick, RI
onsite
Permanent
60000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client in Warwick, Rhode Island. This role is ideal for an organized and detail-oriented individual who thrives in a fast-paced office environment. As part of the team, you will play a key role in supporting various administrative and accounting functions to ensure the office runs smoothly. Responsibilities:• Answer and direct incoming phone calls with efficiency and courtesy.• Prepare and draft correspondence, including engagement and representation letters, and other necessary documents.• Type financial and performance statements based on reports provided by accountants, ensuring accuracy in data entry.• Assist with tax return processing by scanning, uploading, and assembling client packages.• Manage office supplies, including monitoring inventory and placing orders for janitorial, coffee, and breakroom items.• Track and oversee the status of electronically filed tax returns.• Organize and maintain filing systems, ensuring documents are properly stored and accessible.• Utilize software such as Capital Confirmation, Lacerte, and Adams Tax forms to complete various tasks.
2026-03-03T00:00:00Z

Administrative Assistant

Broad Brook, CT
onsite
Contract / Temporary to Hire
22.1635 - 24.66 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our client's team in Broad Brook, Connecticut. This Contract to permanent position offers the opportunity to support key administrative functions, including meeting coordination and membership management. The ideal candidate will thrive in a structured environment and demonstrate exceptional organizational skills. Responsibilities:• Record accurate and detailed meeting minutes during scheduled sessions held twice monthly.• Coordinate and manage membership renewals, ensuring timely processing between October and January.• Perform general administrative duties, such as answering calls and maintaining office workflows.• Handle data entry tasks with precision and attention to detail.• Serve as the first point of contact by managing receptionist responsibilities effectively.• Collaborate with team members to ensure smooth execution of administrative processes.• Maintain organized records and documentation to support operational needs.• Assist in scheduling and preparing materials for meetings and events.• Provide support for other administrative tasks as needed.
2026-03-17T00:00:00Z

Legal Assistant

Weymouth, MA
onsite
Permanent
50000 - 80000 USD / Yearly
We are looking for an organized and detail-oriented Legal Assistant to join our team in Weymouth, Massachusetts. This role involves providing critical administrative support to ensure the smooth operation of legal services, with a focus on trusts and estates. The ideal candidate will excel at calendar management, client communication, and maintaining professionalism in a fast-paced environment. Responsibilities:• Manage and maintain attorney calendars, including scheduling meetings, deadlines, and appointments.• Prepare and organize documentation related to trusts and estates cases.• Serve as the first point of contact by handling receptionist duties such as greeting clients, answering calls, and directing inquiries.• Utilize Microsoft Office Suite to draft, edit, and format legal correspondence and reports.• Coordinate client services by maintaining records, tracking deadlines, and ensuring timely follow-up.• Support day-to-day administrative tasks to optimize office efficiency.• Assist in filing and organizing legal documents to ensure proper record-keeping.• Communicate effectively with clients, attorneys, and external parties to facilitate case progress.• Monitor and maintain office supplies and equipment as needed.• Uphold confidentiality and professionalism in all interactions.
2026-02-12T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent
60000 - 75000 USD / Yearly
We are looking for an experienced Legal Assistant to join a dynamic law firm in Boston, Massachusetts. In this role, you will provide essential support to attorneys through legal research, document management, and coordination of case timelines. If you have a strong background in civil litigation and excellent organizational skills, we encourage you to apply. Responsibilities: • Conduct thorough legal research to support case preparations and ongoing litigation. • Manage and review legal documents, ensuring accuracy and compliance with court requirements. • Coordinate schedules and maintain calendars to ensure timely court filings and meetings. • Assist in drafting and filing court documents, including e-filing procedures. • Collaborate with attorneys to gather information and prepare for interviews. • Monitor and track deadlines for municipal cases and ensure timely submission of required documentation. • Provide administrative support, including managing correspondence and maintaining case files. • Communicate effectively with court personnel and other legal professionals to facilitate case progress. • Organize and maintain case timelines to ensure seamless case management. • Ensure adherence to legal procedures and standards within all assigned tasks.
2026-03-04T00:00:00Z

Legal Assistant

Hingham, MA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a boutique firm specializing in Wills, Trusts, Estates, and Probate. This position requires on-site work in Hingham, Massachusetts, due to the hands-on nature of the practice, including document management and client interactions. This is a long-term contract role offering an opportunity to work closely with legal professionals in a dynamic and specialized field. Responsibilities: • Prepare and assemble estate planning documents with precision and attention to detail. • Facilitate Will signings, ensuring all legal requirements are met, including the presence of witnesses and a Notary. • Scan, organize, and securely store executed documents immediately after signing. • Manage original legal documents and maintain secure storage in an on-site fireproof safe. • Handle physical mail distribution, including post office errands and coordinating client document drop-offs and pickups. • Assist with electronic filing processes, ensuring accuracy and compliance with legal standards. • Provide administrative support for estate planning and probate matters. • Communicate effectively with clients to address inquiries and coordinate necessary documentation. • Maintain a high level of confidentiality and professionalism in handling sensitive legal materials.
2026-02-19T00:00:00Z

Legal Assistant

Quincy, MA
onsite
Permanent
55000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join our team in Danvers, Massachusetts. In this role, you will provide comprehensive support to attorneys, ensuring smooth case management and efficient litigation processes. The ideal candidate possesses strong organizational skills, a thorough understanding of court procedures, and a commitment to delivering high-quality legal assistance. Responsibilities: • Coordinate attorneys’ schedules, including depositions, hearings, meetings, and travel arrangements. • Prepare and electronically file legal documents in both state and federal courts. • Draft and organize pleadings, motions, discovery responses, and exhibits. • Conduct legal research and maintain both electronic and physical case files. • Communicate effectively with clients, opposing counsel, and court staff to facilitate case progress. • Assist in trial preparation by gathering documentation, organizing evidence, and preparing witnesses. • Manage new case openings, track attorney time entries, and compile expense reports.
2026-02-25T00:00:00Z

Legal Assistant

Boston, MA
onsite
Temporary
23.75 - 30 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will play a key part in supporting litigation efforts by managing important documentation, coordinating filings, and ensuring timely case preparation. This position offers an excellent opportunity to contribute to a dynamic legal team and gain valuable experience in civil litigation. Responsibilities: • Assist with preparing and organizing legal documents for use in litigation cases. • Manage e-filings in state and federal courts, ensuring accuracy and timeliness. • Coordinate discovery processes, including document production, subpoenas, and deposition preparation. • Maintain and update case calendars, deadlines, and docket entries to ensure effective case management. • Organize case files and provide support in trial preparation, including creating exhibits and trial materials.
2026-03-17T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent
85000 - 100000 USD / Yearly
Our client, a full-service law firm, is seeking a Legal Assistant to join their Trusts & Estates practice group in Boston, MA. In this role, you will provide critical administrative and document support to attorneys and paralegals specializing in estate planning, probate, and estate administration. Location: Boston, MA Schedule: Hybrid (4 days in, 1 day remote)Salary: $85,000 - $100,000 (DOE) + bonuses + amazing benefits! Responsibilities:<ul><li>Prepare, assemble, and organize estate planning document binders (both physical and electronic)</li><li>Format, proofread, and finalize estate planning documents (e.g., wills, trusts, powers of attorney, health care directives)</li><li>Maintain and organize client files within the firm’s document management system</li><li>Upload, save, and properly profile documents according to firm protocols</li><li>Assist with client intake, scheduling, and follow-up communications</li><li>Coordinate document execution appointments and prepare signature packets</li><li>Scan, copy, and electronically file documents</li><li>Maintain templates and update standard forms as needed</li><li>Manage calendars, deadlines, and task lists for attorneys</li><li>Provide general administrative support to the Trusts & Estates team</li></ul>
2026-03-06T00:00:00Z

Accounting Assistant

Danvers, MA
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for a dedicated Accounting Assistant to join our team in Danvers, Massachusetts. This is a Contract to permanent position, offering an excellent opportunity for growth and long-term career development. The ideal candidate will play a key role in managing day-to-day financial tasks such as accounts payable, accounts receivable, and reconciliations. Responsibilities: • Process accounts payable and accounts receivable transactions with accuracy and efficiency. • Perform bank reconciliations to ensure financial records are up to date. • Code invoices correctly and verify details to maintain compliance with company policies. • Scan and organize financial documents for record-keeping and auditing purposes. • Handle order entry tasks to ensure smooth and timely processing of transactions. • Collaborate with team members to resolve discrepancies and improve workflow. • Assist in preparing financial reports and summaries as needed. • Maintain organized and detailed records to support financial audits and reviews.
2026-03-18T00:00:00Z

Accounting Assistant

Wayland, MA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in Wayland, Massachusetts. This is a long-term contract position that offers an excellent opportunity to contribute to the financial operations of a growing organization. The ideal candidate will play a key role in managing daily accounting tasks, ensuring accuracy in financial records, and supporting related projects. Responsibilities: • Process and post cash receipts with accuracy and timeliness. • Assist with accounts payable tasks, including coding and verifying invoices. • Handle accounts receivable responsibilities, ensuring proper tracking and reconciliation. • Conduct bank reconciliations to maintain accurate financial records. • Utilize QuickBooks to manage and update accounting data effectively. • Collaborate on special financial projects and reporting as needed. • Ensure compliance with accounting standards and company policies. • Support the preparation of monthly and quarterly financial reports. • Communicate effectively with team members to resolve discrepancies and clarify details. • Maintain organized and up-to-date financial documentation.
2026-03-16T00:00:00Z

Part Time Administrative Assistant

Cambridge, MA
remote
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a dedicated Part-Time Administrative Assistant to join our team in Cambridge, Massachusetts. In this role, you will provide essential support for daily operations and ensure smooth administrative processes. This is a long-term contract position ideal for someone who thrives in a structured environment and enjoys contributing to organizational efficiency. Responsibilities: • Respond promptly to incoming calls and provide accurate information or direct inquiries to the appropriate personnel. • Perform efficient data entry tasks to maintain up-to-date and accurate records. • Assist in organizing and maintaining office operations, ensuring supplies and resources are readily available. • Handle receptionist duties, including welcoming visitors and managing front desk activities. • Coordinate and schedule appointments or meetings, ensuring calendars remain organized. • Prepare and process documentation, reports, and correspondence as needed. • Maintain confidentiality while handling sensitive information and documentation. • Collaborate with team members to support various administrative projects and initiatives. • Monitor and address administrative needs to ensure seamless daily operations. • Provide proactive assistance in improving office workflows and procedures.
2026-03-12T00:00:00Z

Legal Assistant/Paralegal

Boston, MA
onsite
Permanent
75000 - 85000 USD / Yearly
Our client, a successful national law firm, is seeking a highly skilled Legal Assistant to join their team in Boston, Massachusetts. This role requires a detail-oriented individual with extensive experience in litigation and strong organizational abilities. The ideal candidate will excel in managing administrative tasks, supporting legal teams, and ensuring the efficient operation of daily activities. Location: Boston, MA (Seaport)Schedule: In-Office M-F with a possibility of hybrid down the roadSalary: $75,000 - $85,000 (DOE) Responsibilities:<ul><li>Preparation and editing of pleadings, discovery, and trial materials for federal, state, and arbitration matters.</li><li>Arrange and prepare conference rooms for meetings and legal proceedings.</li><li>Welcome and assist guests with courtesy and attention to detail.</li><li>Manage incoming and outgoing mail, as well as handle deliveries efficiently.</li><li>Maintain and update docket calendars to ensure accuracy and compliance with deadlines.</li><li>Perform e-filing tasks at Massachusetts and Federal Courts.</li><li>Assist with discovery processes and create templates tailored to case requirements.</li><li>Coordinate with courts, process servers, and litigation vendors.</li><li>Draft cover letters and proofread legal materials for accuracy and consistency.</li><li>Assembling hearing/trial binders and deposition exhibits.</li><li>Conduct research using online resources and provide weekly updates on pleadings and documents.</li></ul>
2026-02-23T00:00:00Z

Operations Assistant

Boston, MA
onsite
Permanent
70000 - 75000 USD / Yearly
I’m currently partnering on an exciting opportunity for an Operations Associate to join a well-established and growing investment advisory firm. This role supports a team serving high-net-worth individuals, families, and institutional clients, with strong visibility to senior leadership and meaningful exposure across operations.What You’ll Be Doing:<ul><li>Preparing and submitting client account paperwork to custodians and ensuring timely completion</li><li>Maintaining and updating client records within CRM and portfolio management systems</li><li>Handling account maintenance requests, terminations, and special servicing needs</li><li>Assisting with alternative investment documentation (subscriptions, capital calls, redemptions)</li><li>Reviewing custodian alerts and resolving inquiries within defined service standards</li><li>Collaborating with internal teams to enhance processes, policies, and operational workflows</li><li>Supporting general office and administrative functions as needed</li></ul>
2026-02-26T00:00:00Z

Property Administrative Assistant

Somerville, MA
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Property Administrative Assistant to join our team on a contract basis in Somerville, Massachusetts. In this role, you will support daily operations within property management, ensuring efficient communication with residents and accurate documentation. This position offers an opportunity to work in a dynamic environment where strong administrative and interpersonal skills are essential. Responsibilities: • Provide administrative support to property management by handling documentation, correspondence, and scheduling. • Assist with the leasing process, including entering resident applications and maintaining accurate records. • Communicate with residents by answering inquiries, addressing concerns, and providing information about available units. • Showcase available rental units to prospective tenants, delivering excellent customer service throughout the process. • Perform data entry tasks with precision, utilizing tools like Yardi (training provided). • Manage inbound calls and direct them to the appropriate contacts or departments. • Maintain organized office operations by handling receptionist duties and ensuring a welcoming environment. • Collaborate with team members to ensure seamless property management operations. • Uphold confidentiality and professionalism while handling sensitive resident information.
2026-03-18T00:00:00Z

Human Resources (HR) Assistant

Ayer, MA
onsite
Temporary
22 - 26 USD / Hourly
We are looking for a detail-oriented and adaptable HR/Office Assistant to join our team onsite in Ayer, Massachusetts. This is a long-term contract position offering an excellent opportunity to support HR operations and office management while enhancing your attention to detail. The ideal candidate will be proactive, empathetic, and comfortable handling a variety of responsibilities in a fast-paced environment. Responsibilities:• Manage office supplies by monitoring inventory levels and placing orders as needed.• Coordinate the scheduling of meetings and conference rooms to ensure seamless operations.• Serve as a backup for HR and payroll tasks, including reviewing timecards and utilizing HRIS platforms.• Assist with scheduling interviews, onboarding calls, and creating employee badges.• Collaborate with external vendors and oversee facilities management tasks, such as supply deliveries and cleaning services.• Use Microsoft PowerPoint to create marketing boards and presentations for internal communications.• Maintain SharePoint and other document management systems for efficient record-keeping.• Respond to employee feedback and provide approachable, empathetic support to team members.• Help arrange travel bookings, catering, and conference calls when needed.
2026-03-17T00:00:00Z

Office Manager

Medford, MA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for an experienced Office Manager to oversee daily administrative operations and contribute to the smooth functioning of office activities. This role requires expertise in accounting software systems and familiarity with financial services processes. Based in Medford, Massachusetts, this is a long-term contract opportunity ideal for someone with strong attention to detail and organizational skills. Responsibilities: • Manage and coordinate office operations to ensure efficiency in day-to-day activities. • Utilize accounting software systems to handle accounts payable (AP) and accounts receivable (AR) processes. • Maintain financial records and ensure compliance with accounting standards. • Oversee the use of platforms such as Concur and Dentrix Dental Software to streamline workflows. • Respond to inbound calls and provide exceptional customer service. • Support staff by addressing administrative needs and ensuring the availability of necessary resources. • Collaborate with team members to improve office procedures and enhance productivity. • Monitor and report on office budgets and expenses. • Train and guide employees on the use of office tools and software systems. • Ensure adherence to organizational policies and procedures.
2026-03-17T00:00:00Z

Office Manager

West Springfield, MA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are partnering with our client to find a skilled and motivated Office Manager to oversee day-to-day operations and ensure the smooth functioning of their business. The ideal candidate will be an organized, proactive professional with demonstrated experience leading office administration, facilities coordination, and team support. Key Responsibilities:<ul><li>Manage daily office operations, including supplies, equipment, and facility maintenance to maintain a productive and welcoming work environment.</li><li>Oversee scheduling, calendar management, and travel arrangements for staff and leadership.</li><li>Serve as the primary point of contact for visitors, vendors, and service providers, ensuring professional communications.</li><li>Develop, implement, and enhance administrative procedures and internal processes for maximum efficiency.</li><li>Support HR functions such as onboarding new team members, maintaining personnel files, and assisting with payroll and benefits processing.</li><li>Coordinate meetings, events, and company communications.</li><li>Maintain confidentiality of sensitive information and uphold company policies at all times.</li><li>Supervise and mentor administrative and support staff as assigned.</li></ul>Requirements:<ul><li>Proven experience as an office manager, administrative supervisor, or similar role.</li><li>Exceptional organizational and multitasking skills with keen attention to detail.</li><li>Strong interpersonal and written/verbal communication abilities.</li><li>Proficiency with Microsoft Office Suite and familiarity with office management systems and procedures.</li><li>Ability to adapt and problem-solve in a fast-paced setting.</li><li>Experience with budgeting, expense reporting, or basic bookkeeping is a plus.</li><li>High school diploma or equivalent required; associate or bachelor’s degree preferred.</li></ul> This role is ideal for a resourceful and proactive professional who takes ownership of creating a collaborative office culture. The office manager will work closely with leadership and staff to deliver operational excellence and foster a positive workplace environment.If you are ready to make an immediate impact and advance your career, we encourage you to submit your resume today.
2026-03-17T00:00:00Z

Office Manager

Burlington, MA
onsite
Permanent
60000 - 80000 USD / Yearly
Robert Half is working with a respected professional services firm in the Burlington, MA area seeking an Office Manager to join its team. This role is permanent and would be in office 5 days per week. Our client is looking for an Office Manager to support administrative efforts across the office along with some general bookkeeping tasks. The desired candidate should have some light experience with billing and payroll, ideally with QuickBooks experience. Responsibilities will also include managing some of the company's social media, and LinkedIn presence. There will be some light HR tasks too. For the right candidate our client is looking to offer a starting base salary around $70-80K. The benefits are competitive. If interested and qualified please apply to this listing, or send your resume direct to Bill.Nichols@roberthalf. Thanks!
2026-02-17T00:00:00Z

Legal Secretary

Maynard, MA
onsite
Permanent
45000 - 65000 USD / Yearly
We are looking for a highly organized Legal Secretary/Legal Assistant to provide dedicated support to attorneys in a law firm based in Maynard, MA. This role involves assisting with general practice matters, particularly civil litigation, while ensuring the smooth operation of a fast-paced office environment. Location: Maynard, MASchedule: Fully In-OfficeHours: 9am - 5pm OR 8am - 4pmSalary: $45,000 - $65,000 (DOE) Responsibilities:<ul><li>Provide administrative and clerical support to two attorneys.</li><li>Prepare, type, and format legal documents and correspondence.</li><li>Edit and complete PDF forms accurately.</li><li>Manage email correspondence and electronic communications.</li><li>Answer and direct incoming phone calls in a professional manner.</li><li>Maintain and organize client files (electronic and paper).</li><li>Assist with general office tasks as needed.</li></ul>
2026-03-11T00:00:00Z