12 results for Administrative Coordinator in Worcester, MA

Administrative Coordinator

Charlestown, MA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented and proactive Administrative Coordinator to join our team in Charlestown, Massachusetts. In this role, you will play a vital part in ensuring the smooth operation of office activities while supporting various administrative functions. This is a long-term contract position, offering the opportunity to work in a dynamic environment within the services industry. Responsibilities: • Maintain office cleanliness by performing tasks such as cleaning workspaces, loading and unloading dishwashers, and wiping down surfaces. • Coordinate with security teams to manage building access for clients and visitors. • Handle administrative duties including printing, scanning, faxing, and sorting mail. • Facilitate furniture arrangements and assist with setting up or cleaning up networking events as needed. • Manage inventory and place orders for office supplies and coffee to ensure availability. • Book meeting rooms and day offices, ensuring readiness for use. • Forward and deliver mail promptly while maintaining accurate records. • Communicate with building management to address facilities maintenance and coordinate deliveries. • Support special administrative projects as assigned to streamline operations.
2026-03-13T00:00:00Z

Human Resources Coordinator

Acton, MA
onsite
Permanent
55000 - 65000 USD / Yearly
Robert Half is working with a respected client in Acton, with a global scope, looking for a Human Resources Coordinator to join the team at headquarters in Massachusetts. This role will report into a great HR Manager and will be responsible for a variety if HR administrator-type responsibilities. This is a great role for someone with 1-3 years of experience looking to get their foot in the door with an established organization with growth opportunity. Responsibilities will involve supporting benefits, some employee relations, recruiting, and administrative-type tasks as well. Our client is looking for an HR Coordinator with strong technical skills and a high level of work ethic. A Bachelors degree is preferred but not required. For the right candidate out client is looking to offer a starting salary "around" $60K. The benefits are competitive too. If interested and qualified please apply to this listing, or email your resume direct to Bill.Nichols@roberthalf. Thanks!
2026-03-13T00:00:00Z

Director of Administration

Newton, MA
onsite
Permanent
115000 - 125000 USD / Yearly
Our client, a successful law firm, is seeking a Director of Administration/Firm Administrator to oversee the operational and administrative functions of the firm. This role requires a proactive leader who can maintain and enhance the firm's collaborative culture while ensuring seamless business operations. Reporting to the Managing Partner and Management Committee, this position offers an opportunity to contribute to the firm's growth and success. Location: Newton, MASalary: $115,000 - $125,000 (DOE)Schedule: Hybrid (4 days in office, 1 day remote) Responsibilities:<ul><li>Human Resources: Recruitment, hiring, training, and supervision of administrative staff; management of staff evaluations, workflow, and policies and procedures; approval of non-attorney hourly timecards, assistance with payroll processing; maintenance of weekly firm schedules; coordination of firm events, including staff appreciation initiatives.</li><li>Information Technology: Oversight of computer systems and office equipment maintenance and enhancements in coordination with outside IT support.</li><li>Facilities Management: Landlord/tenant relations; office operations; management of office equipment and supplies; onsite and offsite file management; safety and security compliance.</li><li>Insurance and Compliance: Oversight of firm insurance coverage and compliance with all statutory regulations and required filings.</li><li>Marketing: Management of website and attorney profiles; professional announcements; event sponsorships and advertising; marketing materials and promotional items.</li><li>Supervision and Development: Supervision and professional development of staff supporting the above functions.</li></ul>
2026-02-23T00:00:00Z

Operations Coordinator

Salem, MA
onsite
Permanent
65000 - 80000 USD / Yearly
We are looking for a detail-oriented Operations Coordinator to oversee and streamline various aspects of daily operations in production, logistics, facilities, and office management. This position requires strong organizational and communication skills to ensure efficient workflows in a dynamic and fast-paced environment. The ideal candidate will excel in managing vendor relationships, tracking inventory, and supporting cross-functional teams to maintain smooth operations. Responsibilities: • Coordinate daily production activities to ensure seamless workflows and schedules. • Monitor inventory levels, supplies, and raw materials to prevent shortages. • Maintain accurate operational records, logs, and production documentation. • Schedule equipment maintenance and liaise with vendors to ensure timely servicing. • Build and manage relationships with vendors and service providers to ensure consistent performance. • Support procurement processes by sourcing materials, obtaining quotes, and processing purchase orders. • Oversee shipping and receiving operations, including label preparation, documentation, and carrier communication. • Organize delivery schedules and provide updates to stakeholders on order statuses. • Manage office operations, including supply inventory, equipment maintenance, and facility upkeep. • Prepare operational reports and identify process improvement opportunities to enhance efficiency.
2026-02-12T00:00:00Z

Administrative Assistant

Somerville, MA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Somerville, Massachusetts. In this role, you will provide essential support to ensure the smooth operation of daily administrative tasks and maintain excellent communication with clients and colleagues. If you thrive in a fast-paced environment and are passionate about delivering exceptional service, we encourage you to apply. Responsibilities: • Manage incoming calls professionally, addressing inquiries and directing them to the appropriate team members. • Perform accurate data entry tasks to maintain and update records and databases. • Coordinate office activities and ensure the availability of necessary supplies and materials. • Provide receptionist support by greeting visitors and ensuring they are directed appropriately. • Assist with scheduling meetings, preparing documents, and organizing files. • Support various administrative tasks to maintain a productive work environment. • Collaborate with team members to ensure effective communication and workflow. • Handle correspondence and distribute important information to relevant parties. • Maintain confidentiality and ensure sensitive information is handled with care.
2026-03-13T00:00:00Z

Administrative Assistant

Agawam, MA
onsite
Temporary
19 - 22 USD / Hourly
Our client is seeking a skilled and proactive Administrative Assistant to support daily operations and help drive team productivity. This is an excellent opportunity for candidates looking to make a significant impact in a dynamic and growing environment. Key Responsibilities:<ul><li>Provide administrative support including calendar management, travel arrangements, and document preparation.</li><li>Assist with front office management and ensure efficient workflow processes.</li><li>Support project management tasks and help coordinate meetings and events.</li><li>Maintain accurate records and respond to inquiries promptly.</li><li>Collaborate with team members to improve administrative operations and contribute to positive customer experiences.</li></ul>Required Skills and Qualifications:<ul><li>Proven experience in administrative roles.</li><li>Proficiency with Microsoft Excel and Google Suite.</li><li>Strong organizational and time management abilities.</li><li>Excellent communication and critical thinking skills.</li><li>Adaptability and commitment to continuous learning.</li><li>High emotional intelligence and ability to manage multiple priorities.</li></ul>
2026-03-12T00:00:00Z

Administrative Assistant

North Waltham, MA
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team on a contract basis. This onsite role in Waltham, Massachusetts, involves supporting various office operations to ensure a smooth and welcoming environment for employees and visitors. The position is ideal for someone with a strong administrative background and an outgoing personality. Responsibilities: • Assist with lunch setup and catering arrangements, including setup and breakdown of food services. • Restock kitchen snacks and supplies, ensuring the office remains tidy and organized. • Handle incoming and outgoing mail, including sorting and distributing to appropriate recipients. • Collaborate with maintenance and security teams to address office needs and ensure a safe work environment. • Provide general support to employees, acting as a reliable resource for day-to-day office activities. • Cross-train on procedures during the first day to familiarize with key tasks and responsibilities. • Maintain a detail-oriented approach and business casual appearance while contributing to the welcoming atmosphere of the office.
2026-03-12T00:00:00Z

Administrative Assistant

Upton, MA
onsite
Contract / Temporary to Hire
18 - 22 USD / Hourly
Robert Half's client in Wellesley is looking for an Administrative Assistant to assist an advisor in the financial planning space. Key responsibilities include: - Email triage - Follow up emails / calls to clients - Ability to read and write english at a high level - Light calendar management - Mail distribution weekly _ Problem solving skills - Ability to be personable while on the phone Hours: 9a-5p M-F (1/2 hour paid lunch) Pay rate; $18-$22 (based on experience) - On-site for first 6-8 weeks with 1 day hybrid following (potentially)
2026-03-12T00:00:00Z

Administrative Assistant

Warwick, RI
onsite
Permanent
60000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client in Warwick, Rhode Island. This role is ideal for an organized and detail-oriented individual who thrives in a fast-paced office environment. As part of the team, you will play a key role in supporting various administrative and accounting functions to ensure the office runs smoothly. Responsibilities:• Answer and direct incoming phone calls with efficiency and courtesy.• Prepare and draft correspondence, including engagement and representation letters, and other necessary documents.• Type financial and performance statements based on reports provided by accountants, ensuring accuracy in data entry.• Assist with tax return processing by scanning, uploading, and assembling client packages.• Manage office supplies, including monitoring inventory and placing orders for janitorial, coffee, and breakroom items.• Track and oversee the status of electronically filed tax returns.• Organize and maintain filing systems, ensuring documents are properly stored and accessible.• Utilize software such as Capital Confirmation, Lacerte, and Adams Tax forms to complete various tasks.
2026-03-03T00:00:00Z

Part-Time HR Coordinator

Somersville, CT
onsite
Temporary
23.75 - 27.5 USD / Hourly
Our client is currently seeking a motivated and detail-oriented Part-Time HR Coordinator to join their team. This position offers an excellent opportunity for individuals interested in human resources and administrative support, looking to develop their skills in a dynamic workplace. Key Responsibilities:<ul><li>Assist with the recruitment process by posting job adverts, scheduling interviews, and communicating with candidates.</li><li>Support onboarding and offboarding activities, including preparing employment documentation and coordinating orientation sessions.</li><li>Maintain accurate employee records and ensure timely updates to HRIS systems.</li><li>Help administer benefits enrollment and respond to employee inquiries regarding benefit programs.</li><li>Track and coordinate employee leave requests, timekeeping, and attendance records.</li><li>Support the performance management process by assisting with review scheduling and documentation.</li><li>Assist in the organization of employee engagement activities and HR-related events.</li><li>Prepare HR reports, distribute internal communications, and contribute to process improvements.</li><li>Perform general administrative duties such as filing, scanning, and responding to routine HR correspondence.</li></ul>Qualifications:<ul><li>Prior experience in HR, recruiting, or administrative support is preferred.</li><li>Strong organizational skills and high attention to detail.</li><li>Excellent communication abilities, both written and verbal.</li><li>Proficient with Microsoft Office Suite and experience with HRIS systems (preferred).</li><li>Ability to manage multiple tasks, prioritize, and meet deadlines.</li><li>Discretion in handling sensitive and confidential information.</li><li>Positive attitude, willingness to learn, and strong teamwork ethic.</li><li>High school diploma or equivalent; relevant HR coursework or certifications is a plus.</li></ul>
2026-03-03T00:00:00Z

Event Coordinator

Lincoln, RI
onsite
Temporary
23 - 26 USD / Hourly
We are looking for an Event Coordinator to join our team in Lincoln, Rhode Island. This is a long-term contract position ideal for someone with a keen eye for detail and a passion for organizing corporate events and ensuring seamless execution. The role involves managing all aspects of event planning and coordination, from guest list preparation to post-event documentation. Responsibilities: • Develop and manage comprehensive guest lists tailored for each event. • Distribute invitations, track RSVPs, and ensure all necessary documents such as visitor forms, NDAs, and agendas are collected. • Organize all logistical aspects of events, including room setup, signage preparation, printed materials, and facility readiness. • Welcome guests, support tours, and provide assistance to team members during event days. • Coordinate tours for various groups, including nonprofits, corporate partners, and community organizations. • Input or validate lead information in Salesforce and assign leads to the appropriate sales team members. • Document event details, including visitor information, notes, and actionable follow-ups. • Maintain a detailed event calendar and checklist system to ensure effective planning. • Offer attendee support or moderate webinars when required. • Assist in creating materials, presentations, or slides to support event objectives.
2026-03-12T00:00:00Z

Payroll/Time & Attendance Coordinator

Longmeadow, MA
onsite
Permanent
50000 - 65000 USD / Yearly
Payroll/Time & Attendance CoordinatorDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Robert Half has a valued client in the greater Springfield area in their search of a Payroll/Time & Attendance Coordinator to join their HR Department. Ideal candidates will have experience with timecards, time and attendance software, and payroll/HRIS systems. Responsibilities:• Process payroll accurately and on schedule using ADP systems, ensuring compliance with company policies.• Review and approve submitted timesheets to ensure proper documentation and adherence to guidelines.• Track employee attendance records and generate comprehensive attendance reports.• Collaborate with team members to resolve payroll discrepancies and address employee inquiries.• Maintain up-to-date records for payroll and attendance, ensuring accuracy and confidentiality.• Assist in preparing payroll-related reports for management and audits.• Contribute to improving payroll processes by identifying inefficiencies and proposing solutions.• Ensure compliance with federal, state, and local regulations related to payroll and employee compensation.• Support the payroll function within a manufacturing environment, adapting practices to industry-specific needs. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.
2026-03-05T00:00:00Z