<p>Robert Half has partnered with a growing local company seeking a detail-oriented Project Assistant. In this role, you’ll play a key part in supporting cross-functional teams, scheduling, documentation, and project tracking.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in planning and executing projects, creating timelines, tracking deliverables, and coordinating meetings.</li><li>Prepare reports, presentations, and project updates for stakeholders.</li><li>Maintain up-to-date project files and documentation.</li><li>Communicate with internal departments and external vendors to ensure deadlines are met.</li><li>Provide administrative support to project managers and team leads.</li><li>Help coordinate resources, manage calendars, and facilitate logistics for project activities.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in the Matawan, New Jersey area. This role will primarily focus on supporting project managers and ensuring seamless coordination of services and schedules. The ideal candidate will bring strong organizational skills, effective communication abilities, and a proactive approach to administrative tasks.</p><p><br></p><p>Salary is 45,000 - 55,000. </p><p><br></p><p>Benefits include health insurance and PTO. </p><p><br></p><p>Responsibilities:</p><p>• Gather and review necessary documentation to ensure projects and services meet required standards.</p><p>• Monitor and update the status of service orders using Smart Sheets to maintain accurate progress tracking.</p><p>• Coordinate schedules and communicate updates to project managers to ensure smooth service delivery.</p><p>• Provide comprehensive administrative support to project managers, assisting with day-to-day operations.</p><p>• Manage email communications and correspondence related to project coordination and scheduling.</p><p>• Keep accurate records and ensure documentation is properly maintained for all projects.</p><p>• Collaborate with cross-functional teams to streamline administrative processes and improve efficiency.</p><p>• Address scheduling conflicts and resolve issues to maintain project timelines.</p>
<p>125,000 - 130,000</p><p><br></p><p>benefits:</p><ul><li>paid time off</li><li>health insurance</li></ul><p><br></p><p>We are looking for a meticulous Assistant Controller to join our team in West Long Branch, New Jersey. This role offers an exciting opportunity to work in the construction industry and contribute to the financial success of our projects. The ideal candidate will have a strong background in accounting and finance, with specific experience in construction-related financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounting functions, ensuring accuracy and efficiency in all operations.</p><p>• Manage billing processes and ensure timely submissions, adhering to industry standards.</p><p>• Analyze job costing data to monitor project profitability and identify areas for improvement.</p><p>• Supervise and guide accounting staff, fostering growth and skill development.</p><p>• Collaborate with project managers and company leadership to support financial planning and decision-making.</p><p>• Assist in preparing budgets, forecasts, and detailed financial reports.</p><p>• Ensure compliance with internal controls and applicable regulations.</p><p>• Support month-end closing activities and ensure accurate reporting of financial statements.</p><p>• Facilitate audits and provide necessary documentation to auditors as required.</p>
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
<p>A dynamic, rapidly growing organization in the technology sector is seeking a highly organized, proactive, and personable Executive Assistant to support the CEO and select Executives. This is a confidential search for an individual who thrives in a fast-paced, hybrid office environment and enjoys a creative element to their role.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Proactively manage complex calendars and schedules for the CEO and other key Executives.</li><li>Serve as primary point of contact for external communications, including email correspondence and meeting scheduling on behalf of Executives.</li><li>Assist in developing and curating social media content for Executives as needed.</li><li>Organize company-wide and Executive meetings, including agenda preparation, resource collection, and deck development.</li><li>Coordinate travel arrangements for Executives and employees.</li><li>Collaborate with the Office Operations and People & Ops teams to support projects that foster employee happiness and engagement.</li><li>Lead the NYC office’s day-to-day operations, including overseeing internal and external events, and maintaining an inviting office environment.</li><li>Build strong working relationships by being present in the office at least three days per week.</li><li>Support both in-office and remote employees to ensure seamless operations.</li><li>Leverage prior startup experience and familiarity with SaaS/Daas environments for operational efficiency.</li></ul><p><br></p>
<p>About the Company</p><p>The organization is a full-service provider of <strong>Alternative Dispute Resolution (ADR)</strong> services, helping parties resolve legal disputes outside of traditional court litigation. ADR includes processes such as <strong>mediation and arbitration</strong>, which are typically faster, more private, and often less costly than going to court. The organization works with <strong>over 10,000 commercial entities</strong>, including <strong>more than half of Fortune 100 companies</strong>, and maintains a <strong>nationwide roster of more than 2,600 arbitrators and mediators</strong>, many of whom are former judges or experienced legal practitioners.</p><p><br></p><p>Job Summary</p><p>We are seeking a dependable and motivated <strong>Office Assistant</strong> to support multiple departments with day-to-day administrative and clerical tasks, as well as special projects. This is an <strong>entry-level position</strong> with room for growth within the organization.</p><p>The ideal candidate is a <strong>team player</strong> who is friendly, organized, and customer service-oriented, with strong communication skills and the ability to multitask effectively.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide daily administrative support to multiple departments, including scanning, filing, copying, emailing, mailing documents, and assisting with special projects</li><li>Assist with case-related document preparation and management for internal teams and external parties</li><li>Enter and maintain accurate data for firms, clients, and new cases</li><li>Follow up on required documentation as needed</li><li>Support large document submissions</li><li>Provide occasional coverage at the Manhattan office</li></ul><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p>
<p>We are looking for a skilled Associate Counsel / Assistant General Counsel to join our team in Doylestown, Pennsylvania. This position requires a dedicated legal expert with a strong background in corporate law and intellectual property. The ideal candidate will possess excellent communication skills, a meticulous approach to detail, and the ability to effectively manage complex processes and projects.</p><p><br></p><p>Responsibilities:</p><p>• Provide legal counsel and support on corporate matters, including contracts, compliance, and intellectual property.</p><p>• Draft, review, and negotiate agreements related to author royalties, licensing, and other business functions.</p><p>• Develop and implement effective processes and procedures to ensure legal and organizational goals are met.</p><p>• Collaborate with internal teams and stakeholders to address legal concerns and provide strategic guidance.</p><p>• Conduct legal research and stay informed on relevant laws and regulations affecting the business.</p><p>• Manage and oversee intellectual property portfolios, ensuring proper protection and compliance.</p><p>• Assist in resolving legal disputes and provide recommendations for risk mitigation.</p><p>• Mentor less experienced legal staff and offer guidance on complex legal issues.</p><p>• Utilize strong organizational and project management skills to handle multiple priorities effectively.</p><p>• Support other legal and business initiatives as needed to align with company objectives.</p>
We are looking for a detail-oriented Facilities Assistant to join our team on a contract basis in New York, New York. The ideal candidate will play a crucial role in ensuring the smooth operation of our facilities, including maintaining conference rooms and utilizing computerized maintenance systems. This position requires a proactive individual with strong organizational skills and a commitment to excellence.<br><br>Responsibilities:<br>• Manage and maintain conference rooms to ensure they are clean, functional, and ready for use.<br>• Utilize computerized maintenance management systems (CMMS) to track and schedule facility-related tasks and repairs.<br>• Coordinate with the Facilities team to address any maintenance issues or concerns promptly.<br>• Monitor and update records in the Kronos Timekeeping System for accurate tracking of employee time and attendance.<br>• Assist in the planning and execution of facility-related projects and improvements.<br>• Conduct routine inspections to identify potential issues and ensure compliance with safety standards.<br>• Communicate with vendors and service providers to schedule necessary maintenance or repairs.<br>• Support the Facilities Coordinator in managing daily operations and administrative tasks.<br>• Ensure proper inventory management of supplies and equipment needed for facilities operations.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. This role involves managing office operations, supporting daily administrative tasks, and ensuring smooth communication within the organization. The ideal candidate will bring strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls and direct them to the appropriate department or individual.<br>• Perform data entry tasks with accuracy and efficiency to maintain up-to-date records.<br>• Provide administrative support, including scheduling meetings and managing calendars.<br>• Assist with receptionist duties such as greeting visitors and maintaining the front desk area.<br>• Organize and maintain office files, ensuring easy accessibility.<br>• Coordinate office supplies and inventory to ensure availability.<br>• Prepare correspondence and reports as needed.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Address inquiries and provide general information to staff and clients.<br>• Uphold an organized and welcoming environment in the office.
We are looking for a dedicated Legal Assistant to join our team in New York, New York. This role involves providing comprehensive support to attorneys specializing in asbestos litigation. The ideal candidate will excel in managing case files, drafting legal documents, and maintaining effective communication with clients and team members.<br><br>Responsibilities:<br>• Oversee and manage asbestos case dockets from initiation through resolution.<br>• Conduct research to locate individuals and gather case-related information using online tools and public databases.<br>• Review and summarize medical, legal, and other relevant records to support case development.<br>• Draft legal documents such as correspondence, pleadings, discovery requests, and motions.<br>• Organize and maintain physical and electronic case files, ensuring accuracy and accessibility.<br>• Input and manage large volumes of data with attention to detail and precision.<br>• Communicate with clients, attorneys, colleagues, and external parties to gather and verify information.<br>• Coordinate the shipping and tracking of case-related materials.<br>• Process vendor invoices and ensure proper documentation.<br>• Collaborate with attorneys and staff to address case-related challenges and resolve issues efficiently.
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality.</p><p>• Keep reception and shared spaces clean, organized, and inviting for all team members.</p><p>• Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals.</p><p>• Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees.</p><p>• Utilize the Envoy platform to oversee desk availability and team member locations.</p><p>• Compile and present weekly and monthly security metrics, highlighting trends and incidents.</p><p>• Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials.</p><p>• Collaborate with the Workplace team and other business partners on various projects and initiatives.</p><p>• Support workplace processes including employee offboarding, ticketing systems, and facility management tasks.</p>
<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
<p>We are seeking an Executive Assistant to support senior leadership in a dynamic professional environment in White Plains, NY. This role is responsible for managing complex calendars, coordinating meetings and travel, handling confidential correspondence, preparing reports and presentations, and serving as a liaison between executives and internal/external stakeholders. The ideal candidate possesses excellent organizational skills, sound judgment, and the ability to multitask with accuracy in a fast-paced setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, schedule meetings, and coordinate travel arrangements</li><li>Handle confidential emails, phone calls, and correspondence</li><li>Prepare agendas, reports, presentations, and meeting minutes</li><li>Liaise between senior management, staff, and external contacts</li><li>Support special projects and perform research as required</li><li>Assist with event planning and logistics</li><li>Maintain filing systems and ensure document accuracy</li><li>Anticipate executives’ needs and provide proactive support</li></ul><p><br></p>
