<p><strong>Legal Administrative Assistant</strong></p><p><strong>Location:</strong> On-site – Midtown Manhattan</p><p><strong>Employment Type:</strong> Contract </p><p><strong>Schedule:</strong> Monday–Friday, 35 hours per week</p><p><strong>Pay Rate:</strong> $30+ per hour</p><p><strong>Industry:</strong> Legal Services</p><p><br></p><p><strong>Client:</strong> A Leading National Law Firm</p><p>Our client, a prestigious law firm with offices across the country, is seeking an experienced <strong>Legal Administrative Assistant</strong> to join their dynamic team. This role offers the opportunity to support a group of 7–10 attorneys, primarily partners, in a fast-paced and professional environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide comprehensive administrative assistance to attorneys</li><li>Manage calendars, contacts, and meeting schedules</li><li>Coordinate room reservations for individual and group meetings</li><li>Greet clients and arrange meetings, including catering and AV setup</li><li>Track monthly expenses, prepare reports, and manage corporate card accounts</li><li>Make domestic and international travel arrangements</li><li>Respond promptly to email requests and other communications</li></ul><p><strong>Document Management:</strong></p><ul><li>Proofread legal documents upon attorney request</li><li>Perform photocopying, scanning, faxing, binding, and filing</li><li>Create tables of contents (TOCs) and tables of authorities (TOAs)</li><li>Draft legal correspondence and prepare electronic filings</li><li>Create and maintain client files and binders</li><li>Prepare new client/matter forms and engagement letters</li></ul><p><strong>Attorney Support:</strong></p><ul><li>Track attorney bar admissions, court registrations, and CLE requirements</li><li>Conduct minor non-billable research (e.g., court filings, case law, patents)</li><li>Enter attorney hours into time management systems</li><li>Manage contract attorney time entries as needed</li><li>Review and edit monthly prebills; draft cover letters</li><li>Handle occasional personal tasks for a partner</li></ul><p><strong>Team Collaboration:</strong></p><ul><li>Provide backup support to other administrative staff and office personnel</li><li>Assist with special projects and other duties as assigned</li></ul>
<p>We are seeking an Operations Assistant to support our team. This position offers the opportunity to contribute to a fast-paced and collaborative work environment by handling a variety of administrative and operational tasks. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to work both independently and as part of a team to help achieve departmental goals.</p><p><br></p><ul><li>Perform accurate and timely data entry, including creating records and generating correspondence using standardized templates.</li><li>Handle document imaging, indexing, and routing for electronic files to ensure proper organization and accessibility.</li><li>Maintain and update files, following established procedures and quality standards.</li><li>Provide general administrative support, such as scheduling appointments and organizing physical and electronic files.</li><li>Communicate effectively with colleagues and external stakeholders to address inquiries and coordinate tasks.</li><li>Prioritize and manage multiple responsibilities to meet deadlines and support operational goals.</li><li>Perform additional clerical duties as needed to support overall department operations.</li><li>Maintain accuracy and attention to detail in all tasks to uphold organizational standards.</li></ul>
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Morristown, New Jersey. This Contract-to-permanent position offers an exciting opportunity to contribute to both HR and administrative functions within a dynamic and personality-driven workplace. The role involves managing HR responsibilities for a team of 56 employees and supporting administrative tasks to ensure smooth operations.<br><br>Responsibilities:<br>• Process payroll on a biweekly basis and oversee tax filings while addressing employee inquiries.<br>• Administer day-to-day employee benefits, including managing third-party services such as 401(k) plans.<br>• Post job openings approximately 4-5 times per year and assist with recruitment tasks.<br>• Update organizational handbooks and maintain accurate documentation.<br>• Handle administrative tasks such as inventory management and office maintenance.<br>• Support onboarding processes and ensure compliance with HR policies.<br>• Manage HRIS systems and maintain employee records.<br>• Coordinate background checks and assist in employee relations matters.<br>• Provide assistance with organizational management tasks to enhance internal operations.
<p>We’re seeking a highly organized and proactive Litigation Executive Assistant to support our client's litigation team. This role involves coordinating case activities, managing legal documentation, and assisting attorneys throughout the litigation process. The ideal candidate is detail-oriented, communicative, and comfortable working in a fast-paced legal environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate litigation case timelines, deadlines, and documentation from start to finish</li><li>Organize and manage legal documents, filings, and discovery materials</li><li>Assist with legal research and help prepare case files for hearings and trials</li><li>Support attorneys with scheduling, logistics, and communication</li><li>Lead administrative efforts for depositions, witness coordination, and trial preparation</li><li>Maintain client communication and provide updates on case progress</li><li>Collaborate with internal teams and external counsel to ensure smooth case management</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to join our team in New York, New York. This role is critical in providing high-level administrative support to ensure the smooth operation of executive functions. As a Contract-to-permanent position, the ideal candidate will demonstrate the ability to adapt and excel in a dynamic environment while supporting organizational goals.<br><br>Responsibilities:<br>• Manage and maintain executives' calendars, ensuring all appointments, meetings, and events are accurately scheduled.<br>• Coordinate and arrange travel logistics, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documents are available and well-presented.<br>• Act as the primary point of contact for internal and external stakeholders, handling inquiries and correspondence professionally.<br>• Assist in drafting and editing reports, presentations, and other documents for executive review.<br>• Track and prioritize tasks to meet deadlines and ensure the efficient execution of executive projects.<br>• Support the planning and coordination of special events, both internal and external.<br>• Maintain confidentiality and handle sensitive information with discretion.<br>• Monitor and order office supplies to ensure the executive team has necessary resources.<br>• Collaborate with other departments to facilitate communication and streamline processes.
We are looking for an experienced and dedicated Executive Assistant to join our team in New York, New York. In this Contract-to-permanent position, you will provide critical support to our Managing Director of Business Operations and Senior Managing Director of Residential Properties. This role requires a high level of professionalism, confidentiality, and organizational skills to manage day-to-day tasks and ensure seamless operations.<br><br>Responsibilities:<br>• Manage complex calendars, schedule meetings, and coordinate travel logistics for senior executives.<br>• Handle sensitive and confidential information with the utmost discretion.<br>• Prepare and reconcile travel expenses, ensuring timely and accurate submission.<br>• Organize and oversee arrangements for meetings, conferences, and events, both internal and external.<br>• Conduct light research and provide briefings on relevant topics, such as market updates.<br>• Assist with the preparation of PowerPoint presentations and other business documents.<br>• Act as a liaison between executives and internal or external stakeholders, including company principals and senior managers.<br>• Support office management tasks, such as coordinating with vendors for repairs, ordering supplies, and addressing IT-related issues.<br>• Review and submit invoices from the Investment Department to accounts payable.<br>• Provide additional administrative and project support as needed, including personal assistance for executives.
We are looking for a detail-oriented General Office Clerk to join our team on a contract basis in Mt Laurel Township, New Jersey. In this role, you will provide vital administrative and clerical support to ensure smooth daily operations. This is a contract position lasting 3-4 months, offering an excellent opportunity to contribute your organizational and office skills.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including filing, scanning, and organizing documents.<br>• Enter data accurately and efficiently into spreadsheets and databases.<br>• Respond to customer inquiries and provide top-notch service via phone or email.<br>• Use Microsoft Word and Excel to create and edit documents as needed.<br>• Maintain digital and physical filing systems to ensure easy access to information.<br>• Coordinate with team members to ensure timely completion of office tasks.<br>• Assist in scheduling meetings and managing calendars.<br>• Monitor and restock office supplies to support daily operations.<br>• Handle incoming and outgoing correspondence with attention to detail.
<p>We are looking for a diligent General Office Clerk to join our team on a contract basis in Bronx, New York. This position requires a reliable individual with strong organizational skills who can assist with administrative and clerical tasks to ensure smooth daily operations. </p><p>Responsibilities:</p><p>· Completes data entry for all work orders</p><p>· Create and close out work orders in system.</p><p>· Creates and maintains files.</p><p>· Additional clerical duties and responsibilities as assigned.</p>
<p>We are looking for a detail-oriented Administrative Coordinator to manage daily office operations. This long-term contract position is ideal for someone with strong organizational skills and the ability to multitask efficiently. Based in Trenton, New Jersey, this role offers the opportunity to contribute to the smooth functioning of administrative processes.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate interdepartmental communications to ensure seamless collaboration.</p><p>• Manage schedules and appointments, including organizing meetings and events.</p><p>• Maintain and update filing systems to keep records accurate and easily accessible.</p><p>• Respond promptly to inbound calls and emails, providing excellent customer service.</p><p>• Conduct surveys and compile data to support decision-making processes.</p><p>• Scan and organize documents to maintain a digital record system.</p><p>• Create visually appealing presentations to support team projects and initiatives.</p><p>• Monitor and address administrative needs to enhance operational efficiency.</p><p>• Assist in planning and executing office-related activities.</p>
