42 results for Administrative Assistant in Willow Grove, PA

Legal Assistant

Wilmington, DE
onsite
Permanent
65000 - 75000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Wilmington, Delaware. This position offers a hybrid work schedule, with three days onsite and two days remote, providing a flexible and dynamic work environment. The ideal candidate will play a vital role in supporting legal operations through meticulous document handling, organizational excellence, and collaborative teamwork. Responsibilities: • Revise and format legal documents to ensure accuracy and compliance with standards. • Conduct thorough proofreading of documents to correct grammatical, spelling, and formatting errors. • File pleadings with both State and Federal Courts, ensuring timely and accurate submissions. • Manage calendars to track key deadlines, appointments, and court dates. • Coordinate logistical arrangements for depositions, trial teams, and meetings, ensuring smooth operations.
2026-02-16T00:00:00Z

Office Admin Support

Langhorne, PA
onsite
Permanent
0 - 0 USD / Yearly
Robert Half is currently working a client on their search for an Inventory Control Specialist/Office Admin Support with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Inventory Control Specialist/Office Admin Support for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. · Serve as the first point of contact for visitors, clients, and directing staff inquiries· Manage calendars, schedule meetings, and coordinate appointments· Answer and direct incoming calls· Process timely customer orders and request· Assist with inventory analysis· Process incoming mail and packages· Answer and direct incoming calls· Draft email and written correspondence· Assist with billing and bookkeeping activities
2026-02-17T00:00:00Z

Administrative Coordinator

Philadelphia, PA
onsite
Temporary
23.75 - 25 USD / Hourly
We are looking for a motivated and organized Administrative Coordinator to join our team located in the Greater Philadelphia Region. In this role, as an Administrative Coordinator you will support conference and event services during peak seasons, ensuring seamless execution of programs and events. This is a long-term contract position offering an exciting opportunity to work in a fast-paced and hands-on environment while contributing to high-profile initiatives. What you get to do every single day:• Plan and oversee the logistics for summer programs and conferences, including vendor coordination, facilities setup, and on-site execution.• Manage contracts and support sales activities while fostering strong client relationships.• Collaborate with program managers and cross-functional teams, including facilities, real estate, and union staff.• Conduct research on industry trends and best practices in event and conference management.• Deliver on-site support during events, including evening and weekend hours as required.• Monitor and maintain documentation related to programming, contracts, and event logistics.• Ensure effective communication with all stakeholders to address challenges and maintain smooth operations.• Uphold a high level of attention to detail and adaptability in a dynamic work environment.
2026-02-16T00:00:00Z

Administrative Coordinator

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for an organized and detail-oriented Administrative Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication. The ideal Administrative Coordinator position requires excellent multitasking abilities and a proactive approach to managing schedules and tasks. What you get to do every single day:• Handle incoming calls and provide accurate, thorough responses to inquiries.• Manage and coordinate schedules, meetings, and appointments to optimize time and efficiency.• Maintain accurate records and documentation to support administrative functions.• Collaborate with team members to ensure seamless communication and workflow.• Assist with home health administrative tasks, ensuring compliance with processes and standards.• Organize and update calendars to reflect changes and priorities.• Monitor and prioritize tasks to meet deadlines effectively.• Provide general administrative support to maintain operational excellence.• Troubleshoot and resolve issues related to scheduling or administrative processes.• Uphold confidentiality and integrity in all communications and interactions.
2026-03-04T00:00:00Z

General Office Clerk

Titusville, NJ
onsite
Temporary
17 - 18 USD / Hourly
We are looking for a detail-oriented General Office Clerk to join our team in Ewing, New Jersey. This long-term contract position offers an excellent opportunity to contribute to essential office operations while ensuring smooth workflow and organization. If you enjoy repetitive yet critical tasks that support shipping and administrative processes, this role might be the perfect fit for you. Responsibilities:• Print and organize shipping labels for small packages, letters, and postcards.• Make copies of shipping labels to maintain accurate records.• Assist in packaging items, including assembling mail and boxes for shipment.• Perform scanning tasks to digitize important documents and files.• Maintain organized physical and electronic filing systems for efficient retrieval.• Input and update data accurately into office systems.• Support general back-office functions to ensure seamless daily operations.• Collaborate with team members to meet deadlines and address shipping priorities.• Ensure all outgoing shipments are prepared correctly and promptly.
2026-03-06T00:00:00Z

Office Manager

New Tripoli, PA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for an experienced Office Manager to lead and manage administrative operations in a manufacturing environment. This role demands strong organizational abilities, attention to detail, and a proactive approach to ensuring the office functions efficiently. The ideal candidate will bring over three years of experience and expertise in bookkeeping and office management. If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624 Responsibilities:• Oversee daily administrative operations, ensuring smooth office workflows and processes.• Manage scheduling, correspondence, and communication with internal teams and external stakeholders.• Support human resources functions, including coordinating employee onboarding and maintaining accurate records.• Perform bookkeeping duties such as managing accounts payable, accounts receivable, and conducting bank reconciliations.• Coordinate purchasing and inventory of office supplies and equipment to meet operational needs.• Prepare financial reports and monitor budgets to assist in decision-making.• Collaborate with vendors to ensure timely payments and maintain positive relationships.• Utilize QuickBooks and other accounting software to manage financial transactions.• Ensure compliance with company policies and procedures in all administrative tasks.
2026-02-21T00:00:00Z

Office Manager

Tatamy, PA
onsite
Temporary
0 - 0 USD / Yearly
We are looking for an experienced Office Manager to oversee administrative operations and ensure the smooth functioning of our office in Tatamy, Pennsylvania. This position requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively. The ideal candidate will play a key role in maintaining office efficiency, managing supplies, and supporting financial processes. Responsibilities:<ul><li>Develops, presents, and monitors the annual operating and capital budgets.</li><li>Oversees financial functions including accounting, purchasing, payroll, and investment of organizational funds.</li><li>Ensures compliance with state and local financial regulations and reporting requirements.</li><li>Oversees staff recruitment, performance management, training, and employee relations.</li><li>Administers personnel policies, employee handbook, and labor agreements.</li><li>Fosters a positive, productive workplace culture focused on service excellence.</li><li>Supervises planning, maintenance, and improvement of roads, parks, facilities, and utility infrastructure.</li><li>Coordinates with engineers, contractors, and regulatory agencies on capital projects.</li><li>Ensures compliance with environmental, safety, and public health standards.</li><li>Serves as the primary point of contact for residents, businesses, media, and community organizations.</li><li>Manages public communications, including newsletters, website updates, and emergency notices.</li><li>Addresses citizen inquiries, complaints, and service requests promptly and professionally.</li><li>Conducts research, prepares reports, and advises leadership on governance, land use, budgeting, and long‑term planning.</li><li>Identifies opportunities for grants, partnerships, and community improvement initiatives.</li><li>Leads or supports economic development and revitalization initiatives.</li><li>Ensures operations comply with municipal codes, state laws, and federal regulations.</li></ul>
2026-03-09T00:00:00Z

Office Manager

Newtown Square, PA
onsite
Temporary
20 - 22 USD / Hourly
We are looking for an experienced Office Manager to join a team in Newtown, Pennsylvania. This is a long-term contract position requiring a dedicated individual to oversee daily office operations, manage administrative tasks, and ensure efficient workflow. The role combines on-site work for four days a week with one day remote, offering a dynamic hybrid schedule. Responsibilities:• Coordinate and manage day-to-day office operations, ensuring all processes run smoothly.• Handle receptionist duties, including greeting visitors and directing incoming calls professionally.• Oversee inventory and proactively order office supplies to maintain stock levels.• Manage accounts payable processes, including verifying invoices and coordinating timely payments.• Support the team by organizing and maintaining office files and records.• Ensure compliance with business policies and procedures in all administrative activities.• Collaborate with staff to address operational challenges and implement solutions.• Assist with scheduling meetings, preparing agendas, and coordinating logistics.• Monitor office equipment and arrange repairs or replacements as necessary.• Provide general administrative support to ensure the team operates efficiently.
2026-03-09T00:00:00Z

Administrative Program Coordinator

Philadelphia, PA
onsite
Temporary
23.75 - 25 USD / Hourly
We are looking for a dedicated Administrative Program Coordinator to join our team on a long-term contract basis located in the Greater Philadelphia Region. In this role, you will handle a variety of advanced administrative tasks to support daily operations and ensure the seamless execution of program requirements. The ideal Administrative Program Coordinator candidate is highly organized, attentive to details, and capable of managing sensitive information with discretion while excelling in a dynamic, fast-paced environment. What you get to do every single day:• Process a high volume of monthly student requests for documents, such as Letters of Good Standing and Certificates of Malpractice, while ensuring compliance with partner institution requirements.• Assist in the timely completion of elective student applications during peak periods.• Support evaluation processes by capturing and inputting student assessments into designated platforms.• Facilitate exam proctoring responsibilities as needed.• Coordinate and distribute monthly rosters to affiliated institutions.• Oversee application platform operations, including developing user resources, monitoring submissions, and addressing incomplete portfolios.• Verify student credentials and compile required materials for application submissions.• Provide guidance to students on uploading necessary documentation and distribute essential credentials, such as insurance forms and health records, to relevant parties.• Draft and manage correspondence, reports, memoranda, and technical materials with attention to detail.• Organize and route incoming mail effectively, ensuring timely handling of all communications.
2026-02-27T00:00:00Z

Receptionist

Plymouth Meeting, PA
onsite
Temporary
19 - 19 USD / Hourly
We are looking for a detail-oriented and friendly Receptionist to join a team on a part-time, contract basis. This role is based on site in Plymouth Meeting, Pennsylvania, and will require 15-20 hours per week over a six-month period. The ideal candidate will be organized, approachable, and capable of handling a variety of administrative tasks efficiently. Responsibilities:• Greet and assist visitors in a detail-oriented and welcoming manner.• Manage a multi-line phone system, directing calls to appropriate departments or individuals.• Handle inbound calls promptly and efficiently, ensuring a high level of customer service.• Perform switchboard operations for phone systems with up to 10 lines.• Maintain the reception area to ensure it is clean and organized.• Coordinate and manage schedules, appointments, and bookings as needed.• Provide general administrative support to the team, including data entry and correspondence.• Ensure timely communication and follow-ups for inquiries or requests.• Assist with basic office tasks, such as filing and maintaining records.• Support the implementation of any necessary organizational procedures related to reception duties.
2026-03-09T00:00:00Z

Receptionist

Conshohocken, PA
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a detail-oriented and diligent Receptionist to join a team in Conshohocken, Pennsylvania. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth daily operations and a welcoming environment. This is a long-term contract position requiring strong organizational skills and effective communication abilities. Responsibilities:• Greet and assist visitors promptly, providing a warm and attentive welcome.• Answer and manage a multi-line phone system, directing calls appropriately and efficiently.• Handle inbound calls with a focus on accuracy and excellent customer service.• Maintain a clean and organized reception area to uphold a positive company image.• Schedule appointments and coordinate meeting spaces as needed.• Assist with administrative tasks, such as filing, data entry, and correspondence.• Ensure accurate record-keeping and timely communication with relevant departments.• Operate office equipment proficiently, including fax machines, copiers, and printers.• Collaborate with team members to support daily operations and resolve issues.• Uphold business casual dress code and maintain a courteous demeanor at all times.
2026-03-09T00:00:00Z

Human Resources Administrator

Gibbsboro, NJ
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a detail-oriented Human Resources Administrator (Leave of Absence Administrator) to join our team in Voorhees, New Jersey. This long-term contract position offers an excellent opportunity to contribute to a dynamic and fast-paced HR department. The ideal candidate will have experience in compliance, legal correspondence, and worker’s compensation, along with the ability to manage high-volume HR operations independently while knowing when to seek guidance. Responsibilities:<ul><li>Manage the administration of all employee leaves of absence, including FMLA, ADA, parental, medical, and other statutory or company-sponsored leaves</li><li>Serve as the primary contact for employees and managers regarding leave processes, eligibility, documentation, and compliance</li><li>Maintain accurate records and documentation while ensuring strict confidentiality of sensitive information</li><li>Ensure compliance with federal, state, and local leave regulations and company policies</li><li>Partner with payroll to ensure accurate compensation and benefits administration during employee leaves</li><li>Provide administrative HR support, including new employees onboarding, personnel file maintenance, HRIS data entry, and general employee inquiries</li><li>Assist in benefits administration and open enrollment activities</li><li>Support HR team with reporting, audits, and special projects as needed</li><li>Contribute to cross-functional HR process improvements and digital documentation initiatives</li></ul>
2026-03-06T00:00:00Z

Paralegal

Princeton, NJ
onsite
Permanent
65000 - 66500 USD / Yearly
We are looking for a highly organized and resourceful Paralegal to join our team in Princeton, New Jersey. The ideal candidate will thrive in a fast-paced legal environment and bring expertise in civil litigation, particularly with employment law. This role requires an individual who is detail-oriented, technologically adept, and capable of working independently while managing multiple priorities. Responsibilities: • Review and organize legal documents for filing and compliance purposes. • Manage the discovery process, including electronically stored information and relevant document retrieval. • Identify key witnesses, third-party documents, and information necessary for subpoenas. • Prepare comprehensive discovery materials, court submissions, and trial binders. • Draft subpoenas, correspondence, public records requests, and authorizations. • Coordinate with vendors for record retrieval, expert consultations, depositions, and other legal support services. • Schedule and manage depositions, client meetings, and interviews with witnesses. • Create and summarize discovery requests, responses, and related documentation. • Conduct in-depth research using WestlawNext to locate witnesses, retrieve case law, and obtain background information. • Monitor and maintain case deadlines, ensuring compliance and timely submissions.
2026-02-23T00:00:00Z

Paralegal

Trenton, NJ
onsite
Temporary
28.5 - 30 USD / Hourly
We are looking for a dedicated and detail-oriented Paralegal to join our team on a contract basis in Hamilton, New Jersey. This role involves providing support in probate and surrogate court matters, including drafting legal documents, filing formal pleadings, and managing court processes. The ideal candidate has prior experience in a law firm and is skilled in handling intricate legal tasks with precision and professionalism. Responsibilities: • Draft and file formal pleadings with the court to support client discharge processes. • Organize and assemble legal documentation required for court filings and hearings. • Serve legal documents to relevant parties, including relatives and other interested individuals. • Track court hearing schedules and monitor deadlines for responses and filings. • Collaborate extensively with surrogate and probate court staff to facilitate case management. • Maintain accurate records of legal proceedings and communication. • Assist in trial preparation, ensuring all necessary materials and evidence are prepared. • Utilize case management software to streamline litigation processes. • Provide support in civil litigation and discovery tasks as needed. • Handle probate and estate administration with attention to detail and compliance with legal standards.
2026-02-20T00:00:00Z

Paralegal

Princeton, NJ
onsite
Permanent
65000 - 66500 USD / Yearly
Position Summary: We are seeking an experienced and detail-oriented Real Estate Paralegal/Legal Assistant to support our legal team with a variety of tasks related to real estate transactions (residential, commercial and REO). The ideal candidate will have an understanding of real estate law, title and survey review, loan documentation, and closing coordination. This position requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with clients, lenders, and title companies. Candidate also willing to work on REO real estate sale transaction and Deed-in-Lieu for busy law firm creditor rights department. Primarily transactions will be in New Jersey, New York and Pennsylvania but from time to time there will be transaction throughout the country. Key Responsibilities: • Assist attorneys in handling all aspects of real estate transactions from inception to closing. • Prepare, review, and organize real estate documents including purchase agreements, leases, easements, and deeds. • Conduct and review title and survey analysis; identify and resolve title and survey issues. • Coordinate due diligence, including zoning, environmental, and corporate document reviews. • Draft and manage closing checklists; track deadlines and documentation for real estate and lending transactions. • Order, review, and summarize UCC, judgment, and lien searches. • Assist in preparing loan closing documents, including promissory notes, mortgages/deeds of trust, and security agreements. • Coordinate and/or attend closings; prepare closing binders and post-closing documentation. • Communicate with clients, lenders, title companies, and opposing counsel to facilitate transaction closings. • Maintain electronic and physical file organization in accordance with firm policies. Qualifications: • Associate or bachelor’s degree a plus; Paralegal certificate from an ABA-approved program preferred. • 3+ years of experience as a paralegal in real estate, banking and/or creditor rights/bankruptcy. • Strong knowledge of real estate and loan closing processes. • Familiarity with ALTA/NSPS land title surveys, title commitments, and endorsements. • Proficiency in Microsoft Office Suite; experience with legal practice management software is a plus. • Excellent communication, organizational, and time-management skills. • Ability to work independently and collaboratively under tight deadlines. Preferred Skills: • Experience with real estate closing or representation of lenders in commercial real estate closings. • Familiarity with local/state filing requirements and electronic recording systems. • Notary Public certification a plus.
2026-02-23T00:00:00Z

Paralegal

Philadelphia, PA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for a dedicated Defense Paralegal to join our team in Philadelphia, PA. This role involves supporting defense litigation matters at a prominent law firm in Center City. As this is a long-term contract position, it offers stability and the opportunity to contribute to a dynamic legal environment. Responsibilities:• Prepare and organize documentation for various defense litigation matters, including construction defect and insurance defense.• Support handling high-volume matters and assist attorneys with drafting pleadings, motions, subpoenas, and correspondence. • Perform general administrative tasks such as scheduling appointments, managing time entries, and maintaining well-organized filing systems.• Create and edit legal documents using tools like Adobe Acrobat and case management software.• Handle billing functions and manage client communication efficiently.• Maintain calendars and schedules, ensuring deadlines are met and workflow remains uninterrupted.
2026-02-26T00:00:00Z

Paralegal

Princeton, NJ
onsite
Permanent
65000 - 66500 USD / Yearly
seeking a litigation paralegal with 3 years minimum experience in civil litigation, insurance defense and/or employment matters. The following is a summary of job duties: • Review and analyze file documents (i.e. company or claim files) • Determine and identify relevant information, witnesses, third party documents and information for subpoenas. • Prepare, index and analyze written and paper discovery and prepare litigation and trial binders • Prepare subpoenas, public records requests, and authorizations. • Work with preferred vendors for record retrieval, expert retention, depositions/court reporters, private investigators. • Handle and collaborate on scheduling of depositions, expert exams and client meetings or witness interviews. • Prepare various discovery requests, responses, and summaries of same. • Summarize various records (medical; employment; tax; educational; surveillance, etc.) • Prepare detailed medical chronology and medical billing chart. • Gather relevant documents for attorney’s use in upcoming depositions, meetings, telephone conferences, trial etc. • Westlaw Next research to locate witnesses and obtain background information. • Social media research. • Locate and work with fact and experts witnesses for independent medical examinations, site inspections, trial, depositions etc. • Identify, retain and work with investigators or experts • Prepare trial disclosures; trial notebooks; and exhibits for use at trial. • Bill and enter time. • Handle multiple files, cases and legal projects of various types. • Maintain and follow a diary system for compliance and meeting deadlines.
2026-02-23T00:00:00Z