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4 results for Administrative Assistant in Willis, TX

Receptionist

Houston, TX
onsite
Temporary / Contract
20.9285 - 24.233 USD / Hourly
We are looking for an experienced and service-oriented Receptionist to represent our office and create a welcoming experience for every guest, employee, and caller. This Long-term Contract position is ideal for someone who brings strong organization and a proactive approach to front desk operations. The person in this role will help maintain an efficient reception area while also supporting meetings, office hospitality, and day-to-day administrative needs. Responsibilities: • Welcome visitors, manage guest check-in, notify internal contacts of arrivals, and provide a comfortable experience while guests wait. • Operate a multi-line phone system, direct incoming calls accurately, and assist callers with clear and courteous communication. • Maintain the appearance of the lobby and front desk area so the space remains neat, well-organized, and inviting throughout the day. • Coordinate conference room bookings, track room availability, and prepare shared meeting spaces between appointments. • Restock beverage and refreshment areas, and assist with meeting setup, catered lunches, and cleanup as needed. • Process incoming and outgoing mail, including sorting, distributing, stamping, and supporting scheduled mail drop-off and pickup activities. • Monitor office supply levels in reception, printer, and shared work areas, and alert management when replenishment is required. • Provide onboarding support for new team members by helping with badge access, parking documentation, and welcome materials. • Assist teams such as Marketing, Research, and Human Resources with general administrative tasks and employee engagement activities. • Support workplace culture initiatives by helping coordinate recognition programs, office celebrations, and special events.
2026-08-24T00:00:00Z

Receptionist

Houston, TX
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Receptionist to support daily front office operations in Houston, Texas. This position is ideal for someone who enjoys creating a strong first impression while keeping administrative tasks organized and on schedule. The role combines customer-facing responsibilities with clerical support and requires confidence using Microsoft Office applications in a busy environment. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner. • Manage front desk activity by coordinating guest check-ins, handling messages, and maintaining an orderly reception area. • Provide administrative support through document preparation, data entry, scheduling assistance, and routine office coordination. • Use Microsoft Word, Excel, Outlook, and PowerPoint to create correspondence, update records, manage calendars, and prepare basic reports or presentations. • Monitor office communications and respond to general requests promptly to help maintain smooth day-to-day operations. • Organize files, maintain accurate administrative records, and assist with clerical tasks that support internal departments. • Coordinate meeting logistics, including room preparation, calendar updates, and distribution of relevant materials. • Support ongoing office processes and assist with additional administrative assignments as business needs evolve.
2026-08-07T00:00:00Z

Paralegal

Houston, TX
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a skilled Paralegal to join a law firm’s trusts and estates practice in Houston, Texas on a Contract basis. This position will support probate and estate administration matters by preparing legal documents, coordinating filings, and keeping cases organized from opening through completion. The ideal candidate brings strong knowledge of Texas probate procedures, excellent attention to detail, and the ability to communicate effectively with clients, courts, and outside parties. Responsibilities: • Support attorneys throughout probate and estate administration matters, from initial intake through final closing activities. • Prepare, review, and submit probate pleadings, court forms, and related legal documentation with a high level of accuracy. • Draft routine legal correspondence, notices, applications, inventories, and other documents used in trusts and estates matters. • Serve as a point of contact for clients, court personnel, financial institutions, and beneficiaries to gather information and provide case updates. • Track case deadlines, maintain organized files, and manage calendars to help ensure timely handling of probate proceedings. • Assist with estate planning documentation, including wills, trusts, powers of attorney, and related supporting materials. • Collect, review, and organize financial records, asset details, and supporting documents needed for probate and administration work. • Coordinate hearings, document execution, and notarization activities while helping maintain compliance with court and firm procedures.
2026-08-25T00:00:00Z

Office Services Associate

Houston, TX
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in Houston, Texas. This Contract position focuses on copy, mail, intake, and related office support services across both physical and digital workflows. The ideal candidate brings a strong service mindset, works accurately in a fast-paced environment, and communicates effectively with clients and internal teams to keep requests on schedule. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods. • Produce, scan, copy, and distribute documents while following defined procedures for reprographics, mail handling, and intake support. • Organize assignments based on urgency and service commitments to ensure completed work is delivered within agreed timeframes. • Communicate proactively with clients and leadership regarding priorities, completion timelines, and any issues affecting service delivery. • Perform routine quality checks on completed materials to maintain accuracy and consistency before distribution. • Resolve minor equipment issues and replenish paper, toner, and other supplies to keep machines ready for daily use. • Handle confidential files and sensitive information with discretion while following company and client policies. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, and basic audio/visual coordination as required. • Move boxes, paper, and completed materials as needed, including regularly lifting items weighing up to 50 pounds. • Work collaboratively with the office services team and escalate more complex operational problems when appropriate.
2026-08-20T00:00:00Z