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17 results for Hr Assistant in White Plains, NY

HR Assistant

Piscataway, NJ
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
Key Responsibilities<ul><li>Maintain strict confidentiality when handling employee records, benefits information, and sensitive personnel matters.</li><li>Respond to employee inquiries regarding health insurance, COBRA, retirement benefits, and new hire information.</li><li>Coordinate and maintain records related to medical and dental benefit waivers, ensuring eligibility requirements are accurately tracked.</li><li>Process, maintain, and track employee compliance documentation, including background check clearances and certification requirements.</li><li>Monitor certification renewals and communicate renewal requirements to employees as needed.</li><li>Assist with retirement and pension administration, including enrollments, service credit requests, and employee inquiries.</li><li>Review and reconcile medical and dental insurance invoices for accuracy.</li><li>Serve as a primary contact for employee identification badge administration and access management systems.</li><li>Provide cross-functional support and backup coverage for other Human Resources administrative functions as needed.</li><li>Assist with employee record maintenance, data entry, reporting, and HR system updates.</li><li>Support departmental initiatives and perform additional duties as assigned.</li></ul>Qualifications<ul><li>High school diploma or equivalent required; associate degree, business-related coursework, or professional certification preferred.</li><li>Previous experience in human resources, benefits administration, administrative support, or a related office environment preferred.</li><li>Strong organizational, communication, and customer service skills.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Proficiency in Microsoft Office and HRIS/database systems; experience with employee management systems preferred.</li><li>Ability to manage multiple priorities while maintaining attention to detail and accuracy.</li></ul>Preferred Skills<ul><li>Benefits and pension administration experience.</li><li>Compliance tracking and employee record management.</li><li>HRIS and payroll system exposure.</li><li>Strong clerical, administrative, and data management skills.</li><li>Ability to work collaboratively in a team-oriented environment while providing exceptional employee support</li></ul>
2026-07-24T00:00:00Z

HR Administrator

Bronx, NY
onsite
Temporary / Contract
24.7 - 26 USD / Hourly
We are looking for an experienced HR Administrator to provide broad human resources support for a Real Estate & Property organization in Bronx, New York. This is a Long-term Contract opportunity designed to provide coverage for an extended leave while maintaining consistent HR service across the organization. The ideal candidate will be comfortable managing day-to-day HR administration, supporting employees and managers, and handling sensitive matters with sound judgment in a busy, multicultural workplace. Responsibilities:• Coordinate recruiting activities by scheduling interviews, communicating with applicants, and supporting hiring workflows from opening to offer stage.• Respond to employee and management inquiries on HR matters, providing timely guidance and escalating issues when appropriate.• Prepare and maintain employee documentation, including corrective action records and other personnel-related forms, with accuracy and confidentiality.• Oversee HR administrative tasks such as updating personnel files, organizing records, and keeping department documentation current and audit-ready.• Facilitate pre-employment steps, including background screening coordination and related onboarding paperwork.• Assist with employee relations concerns by gathering information, documenting issues, and supporting follow-up actions.• Support onboarding and other key employee lifecycle processes to help ensure a smooth experience for new hires and existing staff.• Contribute to special projects and provide generalist-level assistance across HR operations as business needs evolve.
2026-07-24T00:00:00Z

HR Coordinator

Newark, NJ
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a detail-oriented HR Coordinator to support payroll and human resources operations for a Long-term Contract position based in Newark, New Jersey. This onsite role offers the opportunity to work closely with employees and internal teams while helping maintain accurate records, timely payroll processing, and smooth onboarding activities. The ideal candidate brings strong organizational skills, sound judgment with sensitive information, and hands-on experience using HR systems and Excel in a fast-paced environment. Responsibilities: • Review bi-weekly payroll information in ADP Workforce Now to help ensure pay data is complete, accurate, and processed on time. • Enter and maintain employee records, including hires, status updates, separations, benefit-related deductions, and paid time off changes. • Examine timekeeping details, investigate discrepancies, and partner with appropriate contacts to resolve payroll issues promptly. • Support employees with HR self-service tools and respond to questions related to pay, records, and routine HR processes. • Generate payroll and human resources reports using ADP and Excel to support tracking, analysis, and day-to-day operations. • Organize and maintain personnel documentation, filing systems, and records in accordance with confidentiality and compliance standards. • Coordinate pre-employment activities such as reference checks, background screenings, onboarding steps, and training assignments. • Assist with administrative HR tasks including invoice preparation, employment verification responses, unemployment documentation, garnishment processing, and workers’ compensation paperwork.
2026-07-14T00:00:00Z

HR Manager

Edison, NJ
onsite
Permanent / Full Time
100000 - 125000 USD / Yearly
We are looking for an experienced HR Manager to lead core people operations and provide strategic support for a growing organization in Edison, NJ. This role will guide day-to-day human resources activities, strengthen employee relations practices, and help managers navigate performance, compliance, and workforce matters with confidence. The ideal candidate brings deep HR expertise, strong judgment, and the ability to balance hands-on execution with team leadership. Responsibilities:• Lead and mentor HR Generalists and HR Assistants in partnership with senior HR leadership, fostering a high-performing and service-oriented team.• Act as a trusted advisor on employee relations concerns by conducting workplace investigations, addressing conflict, and recommending practical resolutions.• Drive performance management efforts by coaching supervisors, supporting feedback conversations, and encouraging employee growth and accountability.• Maintain compliance with employment regulations across applicable federal, state, and local jurisdictions, including multi-state workforce requirements.• Review payroll activities for accuracy and policy alignment, helping ensure timely and compliant pay practices.• Manage employee benefits administration by coordinating open enrollment, responding to employee questions, and working closely with external providers.• Provide oversight and guidance for leave administration, ensuring employees and managers understand available programs and related procedures.• Direct workers’ compensation case handling, including claim follow-up, documentation, and communication with insurance partners.• Identify opportunities to improve HR workflows, policies, and administrative processes to better support organizational growth.• Support onboarding and HRIS-related activities to help maintain accurate employee records and a smooth employee experience.
2026-06-30T00:00:00Z

HR Specialist

Dover, NJ
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for an HR Specialist to join a team for a long-term contract assignment. This role is well suited for someone who can coordinate retirement plan implementation efforts while working closely with internal partners and external vendors. Our client is looking for someone to help with their transition from ADP to Fidelity for their 401(k). The ideal candidate will help keep project activities on track, support accurate employee data handling, and contribute to a smooth and compliant benefits administration process. Responsibilities:• Drive and assist with retirement plan conversion activities, ensuring critical deliverables are completed within established deadlines.• Organize project schedules, key milestones, and implementation tasks to support a successful transition by the targeted timeframe.• Collaborate with human resources, payroll, benefits teams, and third-party partners to confirm accurate plan configuration and employee data alignment.• Evaluate existing plan details and support the mapping of participant information into the new provider environment.• Investigate and resolve discrepancies involving eligibility, payroll deductions, contribution records, and employee data.• Participate in testing efforts, validate conversion results, and address follow-up issues after implementation.• Help maintain adherence to retirement plan procedures, compliance expectations, and internal operational standards throughout the project.• Provide clear status updates, risks, and action items to stakeholders to support informed decision-making.
2026-07-21T00:00:00Z

Human Resources (HR) Administrator

New Hyde Park, NY
onsite
Temporary to Hire
22.1635 - 25.663 USD / Hourly
We are looking for a Human Resources (HR) Administrator to join a wholesale distribution organization. This onsite contract opportunity supports daily HR operations while also assisting with light accounting-related tasks, making it a strong fit for someone who is organized, discreet, and comfortable managing multiple priorities. The role focuses primarily on human resources administration, including employee support, document handling, and coordination activities, with additional involvement in invoice processing and administrative follow-through. Responsibilities:• Serve as a key point of contact for employees by responding to questions related to benefits, policies, and routine personnel matters in a thorough and timely manner.• Support the HR Director with day-to-day coordination, including arranging meetings, managing schedules, drafting correspondence, and helping keep departmental activities on track.• Maintain personnel documentation by preparing, scanning, filing, distributing, and updating confidential records, reports, and HR materials with a high level of accuracy.• Assist with recruitment activities by scheduling interviews, communicating with candidates, and helping ensure the recruitment process moves smoothly from start to finish.• Handle pre-employment screening coordination and related employment documentation to support onboarding and compliance needs.• Review incoming invoices, confirm required backup is included, track approvals, and forward completed items to Accounting for payment processing.• Protect sensitive employee and organizational information by maintaining secure paper and electronic files and following established confidentiality standards.• Organize daily administrative work effectively, balance competing priorities, and provide dependable support to meet team deadlines and business needs.
2026-07-22T00:00:00Z

Human Resources (HR) Manager

Newark, NJ
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
We are looking for an experienced Human Resources leader to support a mission-focused educational organization in Newark, New Jersey. This role serves as the primary HR partner for the organization, guiding talent acquisition, employee support, benefits oversight, and policy administration. The position is well suited for someone who enjoys balancing strategic input with day-to-day execution in a collaborative workplace. You will help foster a positive employee experience while ensuring sound HR practices and regulatory compliance. Responsibilities: • Direct recruitment efforts from sourcing through offer stage, while managing onboarding and key employee lifecycle milestones. • Advise leaders on workplace matters, including performance concerns, employee relations issues, and sensitive staff situations. • Create, refine, and uphold human resources policies and procedures that align with organizational needs and employment standards. • Monitor adherence to federal, state, and local labor requirements and help maintain compliant HR practices across the organization. • Oversee administrative processes related to leave requests, workers’ compensation matters, pre-employment screenings, and verification requests. • Maintain organized and accurate personnel files, HR records, and supporting documentation with a high level of confidentiality. • Coordinate training programs that strengthen workplace awareness, including compliance-focused and harassment prevention education. • Contribute to staffing and retention efforts by supporting workforce planning and initiatives that improve employee engagement and continuity. • Act as a dependable resource to leadership by offering practical guidance on HR priorities, people strategies, and organizational matters.
2026-07-10T00:00:00Z

Legal Assistant

River Edge, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
A well-established, high-performing plaintiff-side personal injury law firm is seeking an experienced and motivated attorney to join its growing litigation team. This is an opportunity for a driven attorney to manage a substantial caseload, work on meaningful cases, and advance within a fast-paced environment that rewards strong performance and results. Personal Injury Legal Assistant We are seeking an experienced Personal Injury Legal Assistant with expertise in both pre-litigation and litigation. This full-time, onsite role supports our attorneys by managing case files, coordinating schedules, and ensuring efficient case administration. We're looking for a dependable team player with strong organizational, communication, and legal software skills who values collaboration and work-life balance. Responsibilities Scan and save incoming mail, emails, and faxes.Calendar depositions, medical exams, mediations, arbitrations, and court dates.Send client notices for depositions, medical exams, mediations, arbitrations, and court appearances.Coordinate court reporters, translators, and videographers for depositions.Confirm attorney appearances.Request medical records and narrative reports.Organize electronic medical records and prepare Form A response attachments.Draft and serve amendment cover letters.Schedule medical exams and send records to providers after attorney approval.Answer incoming calls and assist the paralegal.Process funding requests
2026-07-21T00:00:00Z

Legal Assistant

Garden City, NY
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
Robert Half Legal is seeking an experienced Legal Secretary with a background in Commercial Litigation to support a respected law firm in Garden City, New York. This is an excellent opportunity for a detail-oriented legal professional who thrives in a fast-paced litigation environment and can immediately contribute to a busy practice group. Legal Secretary – Commercial Litigation 📍 Garden City, NY 💲 $30–$38/hour (depending on experience) 📅 Short-Term Contract (2+ Months) | Potential Temp-to-Hire Opportunity 🏢 100% Onsite | Full-Time | 40 Hours per Week Key Responsibilities<ul><li>Provide administrative and legal secretarial support to attorneys within the Commercial Litigation department.</li><li>Draft, revise, proofread, and format legal documents, pleadings, motions, briefs, correspondence, and other litigation materials.</li><li>Assist with the preparation, assembly, and filing of briefs and court submissions.</li><li>Perform electronic filings in New York state and federal courts.</li><li>Prepare and update Tables of Authorities (TOA) and Tables of Contents (TOC).</li><li>Maintain attorney calendars, track critical deadlines, and coordinate meetings, court appearances, and related scheduling.</li><li>Transcribe and process attorney dictation and Dictaphone recordings.</li><li>Answer and direct incoming phone calls in a professional manner.</li><li>Manage incoming and outgoing mail, courier services, and legal correspondence.</li><li>Organize and maintain both physical and electronic case files.</li><li>Support document management and litigation projects as needed.</li><li>Communicate professionally with attorneys, clients, courts, and outside parties.</li></ul>
2026-07-27T00:00:00Z

Legal Assistant

Denville, NJ
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
Robert Half is partnering with a well-established law firm in Hackensack, NJ to identify an experienced Legal Assistant / Paralegal to provide immediate support during a staffing transition. This is an excellent opportunity to join a collaborative and respected legal team while supporting attorneys in a variety of practice areas. The firm is seeking a seasoned legal professional with strong litigation experience who can quickly step in, learn new systems, and assist attorneys with day-to-day legal support. Start Date: July 31, 2026 (Immediate Need) Location: Hackensack, NJSchedule: Monday–Friday, 9:00 AM – 5:00 PM Duration: Minimum One-Month Assignment with Potential Extension Work Environment: 100% On-Site Pay Rate: $25–$32 per hour Key Responsibilities<ul><li>Provide legal and administrative support to attorneys and legal staff</li><li>Prepare, revise, proofread, and file legal documents</li><li>Manage case files and maintain document organization</li><li>Handle electronic court filings and related litigation support activities</li><li>Coordinate calendars, deadlines, hearings, and case management tasks</li><li>Assist with document production and discovery preparation</li><li>Support civil litigation, commercial litigation, real estate, trusts and estates, and related matters</li><li>Maintain documents within NetDocuments (NetDocs) and other firm systems</li></ul>
2026-07-27T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail operations in New York, New York. This Long-term Contract position focuses on keeping incoming and outgoing correspondence organized, accurately routed, and delivered on schedule. The ideal candidate is attentive to detail, comfortable handling routine mail tasks, and committed to maintaining efficient office support services. Responsibilities: • Receive, sort, and organize incoming mail and packages for timely distribution across the office • Deliver correspondence, parcels, and internal documents to the appropriate departments each day • Prepare outgoing mail by checking labels, packaging, and postage before dispatch • Maintain orderly mailroom procedures to support consistent daily mail processing activities • Track shipments and report delivery issues or discrepancies to the appropriate team members • Assist with handling high volumes of mail while ensuring accuracy and confidentiality • Keep the mailroom clean, stocked, and ready to support ongoing business operations
2026-07-24T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations. This Long-term Contract position is ideal for someone who takes pride in staying organized, providing courteous service, and keeping deliveries moving efficiently throughout the workplace. The right candidate will be comfortable handling physical tasks, navigating office floor layouts, and assisting with outgoing shipments and general office support as needed. Responsibilities: • Receive incoming letters, parcels, and deliveries, then organize them for timely distribution across departments and individual recipients. • Deliver mail and packages throughout the office by following floor plans accurately and ensuring items reach the correct destination. • Prepare outgoing mail by weighing items, applying appropriate postage, and coordinating carrier pickups when required. • Maintain orderly mailroom operations by separating standard mail, registered items, returns, and undeliverable pieces for proper handling. • Process outbound courier shipments using shipping and tracking systems, and keep records updated for accountability. • Assist with unloading deliveries and moving bins, packages, or supply items safely, including heavier materials when needed. • Support office operations by restocking mailroom and copy area supplies, setting up meeting spaces, and helping with small internal moves. • Provide attentive customer service to employees and visitors while offering occasional front desk or reception coverage when needed.
2026-07-27T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Office Assistant to support a contract assignment in New York, New York. This position is ideal for someone who is comfortable handling repetitive clerical work with accuracy and efficiency in a team-oriented setting. The role focuses on processing mailed materials, organizing ballot-related documents, and helping daily operations run smoothly during standard business hours. Responsibilities: • Open incoming envelopes carefully and organize contents for processing. • Count votes accurately and maintain careful attention to detail throughout each batch. • Sort and arrange documents to support an orderly and efficient workflow. • Work collaboratively with a team of approximately 10 staff members to meet daily goals. • Perform routine clerical tasks during the assigned 9:00 AM to 5:00 PM schedule. • Use basic computer functions to record, track, or update processing information as needed.
2026-07-27T00:00:00Z

Hospitality Associate

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Hospitality Associate to support daily front-of-house and meeting space operations in New York, NY. This Contract position is ideal for someone who takes pride in creating a welcoming environment and can manage multiple service-related tasks with strong attention to detail. The person in this role will help ensure conference rooms, kitchen areas, and catering spaces are organized, fully stocked, and ready to support an efficient office experience. Responsibilities: • Prepare meeting and conference spaces based on the daily calendar, arranging room layouts, refreshments, and audio/visual equipment as needed. • Restore conference rooms to their standard condition after each use, removing materials, resetting furniture, and coordinating returns with external vendors when required. • Monitor kitchen, pantry, and catering areas throughout the day to maintain cleanliness, organization, and readiness for employees and guests. • Track inventory levels for food service and catering supplies, and help ensure essential items remain available. • Coordinate with vendors and internal stakeholders to support smooth delivery, setup, and post-event service needs. • Inspect shared hospitality areas regularly and address presentation or service issues promptly to maintain a consistent environment. • Balance competing priorities and scheduled activities efficiently while meeting service expectations across multiple spaces.
2026-07-27T00:00:00Z

Hospitality Associate

New York, NY
onsite
Temporary / Contract
25 - 29 USD / Hourly
Conference Coordinator / Client Zone CoordinatorThe Conference Coordinator is responsible for delivering an exceptional customer experience while managing meeting spaces, conference room reservations, and event support. This role serves as the primary point of contact for guests, employees, and executives, ensuring all conference center operations run smoothly and professionally.Key Responsibilities<ul><li>Provide outstanding customer service and first impression for all visitors and guests.</li><li>Manage conference room reservations and meeting schedules.</li><li>Coordinate meeting and event logistics, including room setup, catering, and AV support.</li><li>Ensure meeting spaces are properly prepared and ready prior to event start times.</li><li>Respond promptly to reservation requests and manage shared mailbox inquiries.</li><li>Conduct tours of the facility and assist visitors with directions and site information.</li><li>Maintain conference and client-facing spaces, submitting work orders as needed.</li><li>Partner with executives, admins, facilities, and security teams to ensure seamless operations.</li><li>Handle sensitive and confidential information with discretion.</li></ul>
2026-07-22T00:00:00Z

Accounting Assistant

Bridgeport, CT
onsite
Temporary to Hire
22 - 25 USD / Hourly
About the OpportunityOur client, a growing HVAC company in Stratford, CT, is seeking a detail-oriented and organized Accounting Assistant to support the day-to-day accounting and administrative functions of the business. This role is ideal for someone who enjoys working in a fast-paced environment, has strong attention to detail, and is looking to build a career in accounting within the construction or service industry.Responsibilities<ul><li>Process accounts payable invoices and ensure timely payments.</li><li>Assist with accounts receivable, including invoicing, cash applications, and collections follow-up.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Enter financial data accurately into accounting software.</li><li>Maintain organized accounting records and filing systems.</li><li>Assist with bank reconciliations and monthly financial reporting.</li><li>Support payroll processing activities as needed.</li><li>Prepare spreadsheets, reports, and other accounting documentation.</li><li>Communicate with vendors, customers, and internal departments regarding account inquiries.</li><li>Provide general administrative support to the accounting and management teams.</li></ul>
2026-07-23T00:00:00Z

Human Resources (HR) Generalist

Brooklyn, NY
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an experienced Human Resources (HR) Generalist to support a broad range of people operations for a Contract position based in Brooklyn, New York. This role will serve as a key resource for employees and managers by providing practical guidance on workplace matters, policies, payroll, benefits, and onboarding activities. The ideal candidate brings sound judgment, strong HR administration skills, and the ability to manage sensitive matters with professionalism and discretion. Responsibilities: • Collaborate with department leaders to address employee relations concerns and help resolve day-to-day workplace issues effectively. • Interpret and explain HR policies, handbook guidelines, and applicable employment regulations to employees and supervisors. • Assist with workplace investigations and help coordinate appropriate follow-up actions, including disciplinary documentation and processes. • Oversee onboarding activities for new hires, ensuring required forms and employment documents are completed accurately in the HR system. • Process payroll entries and support accurate, timely compensation administration using ADP or a similar payroll platform. • Administer employee benefit communications for medical, dental, vision, retirement, and leave-related programs, including 401(k) and unpaid sick leave guidance. • Serve as a point of contact for employee benefit questions and partner with the benefits broker on enrollments and more complex coverage matters. • Prepare HR-related reports within the organization’s system and maintain accurate personnel records and supporting documentation.
2026-07-27T00:00:00Z