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10 results for Receptionist in West Palm Beach, FL

Receptionist

Deerfield Beach, FL
onsite
Temporary / Contract
16.8625 - 17 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position in Florida. This individual will serve as the first point of contact for visitors and callers, helping create a welcoming and organized work environment. The role is ideal for someone who communicates clearly, manages multiple tasks efficiently, and maintains a high level of consistency throughout the workday. Responsibilities: • Welcome guests, clients, and staff in a courteous manner while maintaining a strong front office presence. • Answer and direct incoming phone calls promptly, taking accurate messages and ensuring inquiries reach the appropriate team members. • Coordinate front desk activities such as visitor check-in, badge distribution, and general administrative support tasks. • Manage incoming and outgoing mail, packages, and deliveries to keep daily operations running smoothly. • Maintain organized reception and common areas to support a clean and well-run workplace. • Assist with scheduling, calendar updates, and other administrative duties as needed. • Monitor office supplies and request replenishment when inventory runs low. • Support additional clerical tasks, including data entry, filing, and document handling, as assigned.
2026-05-15T00:00:00Z

Receptionist

Boca Raton, FL
onsite
Temporary / Contract
21.85 - 22 USD / Hourly
We are looking for an experienced and detail-oriented Receptionist to support a luxury real estate sales environment in Boca Raton, Florida. This Contract position is ideal for someone who presents confidently, stays highly organized, and can provide seamless front-desk and administrative assistance during scheduled client appointments. The role will work closely with sales executives, help maintain accurate client records, and contribute to a refined experience that reflects a high-end property brand. Responsibilities: • Welcome scheduled visitors in a courteous manner and help create a welcoming arrival experience for prospective buyers and guests. • Support sales executives with day-to-day administrative needs, including coordinating appointment-related tasks and general team assistance. • Register client information accurately and ensure all details are entered into internal records with strong attention to detail. • Maintain clear and timely documentation of client interactions, notes, and follow-up information for the sales team. • Assist with updating sales activity and appointment notes in company systems to keep records current and organized. • Manage incoming phone calls through a multi-line system, directing inquiries appropriately and handling messages efficiently. • Provide front-desk coverage during weekend business hours and arrive ahead of scheduled opening time to ensure readiness for the day. • Respond courteously to occasional guest and client questions while supporting a by-appointment-only sales setting.
2026-05-20T00:00:00Z

Office Assistant

Pompano Beach, FL
onsite
Temporary / Contract
16.15 - 18.7 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a construction and contractor environment in Pompano Beach, Florida. This is a Contract position that is well suited for someone who enjoys keeping office tasks organized, managing routine paperwork, and helping the team stay on track. The role requires someone who can handle clerical duties efficiently while maintaining a responsive approach. Responsibilities: • Manage day-to-day clerical support activities to help the office run smoothly and efficiently. • Prepare, organize, and maintain physical and digital files to ensure records are accurate and easy to access. • Perform high-volume copying and document handling for office and project-related needs. • Sort, prepare, and send outgoing mail while distributing incoming correspondence to the appropriate team members. • Assist with timesheet and billing document processing by gathering, organizing, and forwarding required paperwork. • Provide general administrative support to staff, including routine office coordination and task follow-up.
2026-05-18T00:00:00Z

Office Coordinator

West Palm Beach, FL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
We are looking for an experienced Office Coordinator to support daily operations in our office while creating a welcoming and efficient environment for employees and visitors. This position blends front-desk coordination, administrative support, workplace organization, and basic technical assistance. The ideal candidate is service-minded, highly organized, and comfortable managing multiple priorities with professionalism and discretion. Responsibilities: • Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure. • Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures. • Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly. • Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace. • Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services. • Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully. • Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events. • Serve as backup support for executive assistance needs when primary coverage is unavailable. • Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise. • Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations.
2026-04-21T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Administrative Assistant to CEOLocation: Delray BeachCompany: Multi-Entity Holding Company within Property Management, Construction and development Position OverviewWe are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.Key ResponsibilitiesOffice Support<ul><li>Answer incoming phone calls and greet visitors in a professional and welcoming manner</li><li>Maintain organization and cleanliness of common areas, including the kitchen</li><li>Monitor and order office supplies as needed</li><li>Coordinate weekly lunch orders for team meetings</li></ul>Executive Support to CEO<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage scheduling, including appointments and calendar coordination</li><li>Assist with personal tasks such as:</li><li>Ordering coffee and meals as needed during the day</li><li>Managing prescriptions and vitamins</li><li>Handling online purchases (e.g., clothing, household items, miscellaneous needs)</li></ul>Collections & Inventory Assistance<ul><li>Support inventory tracking for the CEO’s collectibles</li><li>Assist with receiving and organizing new items</li><li>Coordinate packaging and shipping for sold items</li></ul>Why Join Us<ul><li>Direct exposure to executive leadership</li><li>Varied responsibilities—no two days are the same</li><li>Opportunity to grow within a fast-moving, entrepreneurial environment</li></ul>If you’d like, I can also:<ul><li>Tighten this into a shorter version for job boards like Indeed/LinkedIn</li><li>Adjust tone (more formal vs. more casual/family office feel)</li><li>Add compensation framing to attract the right level of candidate</li></ul>Just tell me 👍
2026-05-20T00:00:00Z

Administrative Assistant

Palm Beach Gardens, FL
onsite
Temporary / Contract
22 - 24 USD / Hourly
The Administrative Assistant supports the daily operations of the Homeowners Association. This role is essential in ensuring efficient office operations, providing excellent customer service to homeowners, maintaining accurate records, and supporting the Property Manager and Board of Directors in administrative tasks. Key Responsibilities: Serve as the first point of contact for homeowners via phone, email, and in-person. Assist in the organization, and distribution of HOA communications, including statements, emails to owners, new owner and renter applications, newsletters, violations, and other compliance documentation. Maintain and update homeowner records and association databases. Manage incoming and outgoing correspondence, including mail and packages. Support the Community Manager with general office duties. Assist with coordinating with vendors and contractors as needed. Ensure office supplies are stocked and equipment is functioning. Handle confidential information with discretion and professionalism. Work Environment: Office-based with occasional community site visits. Regular interaction with homeowners, board members, vendors, and staff
2026-04-29T00:00:00Z

Accounts Receivable Clerk

Riviera Beach, FL
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an experienced Accounts Receivable Clerk to join the team in Riviera Beach, Florida. This is a contract position with the potential for long-term employment, offering a dynamic work environment with a mix of in-office and remote days. The ideal candidate will bring strong organizational skills, attention to detail, and a customer-focused mindset to ensure the accurate and efficient management of accounts receivable functions. Responsibilities:• Generate and distribute customer invoices, ensuring accuracy through a thorough 3-way matching process.• Accurately process incoming payments via checks, credit cards, and electronic transfers, applying them to appropriate customer accounts.• Reconcile customer accounts, investigating and resolving any discrepancies between company and customer records.• Prepare and analyze accounts receivable aging reports, identifying trends and recommending actionable improvements.• Monitor and manage customer credit, including assisting with credit checks and recommending appropriate credit limits.• Communicate effectively with customers, internal teams, and other departments to address inquiries and resolve issues.• Maintain organized and accurate records of collection activities and customer interactions.• Utilize customer portals for invoice submissions and ensure proper tracking of all invoices in the designated system.• Post daily cash receipts, ensuring all payments are accounted for and applied correctly.• Support collection efforts to maintain timely cash flow and follow up on outstanding balances.
2026-05-19T00:00:00Z

Accounts Receivable Clerk

Pompano Beach, FL
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for an Accounts Receivable Clerk to support day-to-day billing and receivables activities for a team in Florida. This long-term contract position is ideal for someone who is organized, attentive to detail, and comfortable managing invoices, account balances, and customer payment follow-up. The person in this role will help maintain accurate financial records while partnering with contractors and builders to keep accounts current. Responsibilities: • Prepare and distribute invoices accurately and on schedule for contractor and builder accounts • Monitor open receivables, review account activity, and follow up on outstanding balances to support timely payment • Apply incoming payments to the appropriate customer accounts and maintain accurate cash application records • Review work orders and related documentation to ensure billing details are complete and correctly reflected in customer invoices • Communicate with clients regarding past-due amounts, payment status, and account discrepancies in a clear and courteous manner • Reconcile account balances and research billing issues to resolve variances efficiently • Maintain organized records of invoicing, collections activity, and account updates within company systems • Use the company’s Servesuite platform and other internal tools to manage receivables and billing workflows
2026-05-19T00:00:00Z

Data Entry Clerk

Boca Raton, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract to hire basis in Boca Raton, Florida. In this role, you will be responsible for accurately inputting data from various sources into computer systems while maintaining efficiency and precision. This position offers an excellent opportunity for individuals who thrive in administrative and data-focused environments. Responsibilities:• Accurately input data from multiple sources into computer databases, ensuring completeness and accuracy.• Process customer orders and record them in the tracking system promptly.• Perform title research and verify information before entering it into the system.• Maintain organized records and documentation for easy retrieval and reference.• Collaborate with team members to ensure data integrity and resolve discrepancies.• Follow established procedures and guidelines to meet data entry standards.• Assist with administrative tasks related to data entry and order management.• Maintain confidentiality when handling sensitive information.• Utilize Word and other tools to create and update documents as needed.
2026-04-24T00:00:00Z

Data Entry Clerk

Margate, FL
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join an office in Coconut Creek, Florida. This opportunity is well suited for someone who enjoys accurate administrative work, handling financial information, and assisting with customer-facing payment activity in a steady office setting. The role supports billing and accounts receivable functions while providing an opportunity to grow into a long-term position with potential access to benefits upon transition to a permanent role. Responsibilities:• Enter and update billing, payment, and account information with a high level of accuracy.• Process customer payments and support cashiering activities in accordance with office procedures.• Assist with utility billing tasks, including reviewing account details and preparing records for processing.• Maintain organized financial and administrative files to support daily departmental operations.• Respond to routine account-related inquiries and help direct issues to the appropriate staff when needed.• Review data for completeness and correct discrepancies to help ensure reliable recordkeeping.• Support accounts receivable activities by posting transactions and tracking outstanding items.• Contribute to a productive office environment by assisting with general clerical duties as assigned.
2026-05-20T00:00:00Z