Add your latest resume to match with open positions.

8 results for Office Manager in West Palm Beach, FL

Office Assistant

West Palm Beach, FL
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an experienced and dependable Office Assistant to support daily front office operations in West Palm Beach, Florida. This contract-to-permanent opportunity is ideal for someone who enjoys creating an organized, detail-oriented environment while providing strong administrative and receptionist support. The role is fully on-site and suited for a candidate who is comfortable working in a business setting. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, maintaining a courteous presence at all times. • Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately. • Perform a range of administrative support tasks to help keep office operations efficient and well organized. • Scan, file, and maintain documents so records are accessible, accurate, and up to date. • Assist with general clerical work such as data entry, document preparation, and routine office coordination. • Support day-to-day reception coverage while ensuring shared office spaces remain orderly and presentable.
2026-08-18T00:00:00Z

Bookkeeper

Boca Raton, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
About the OpportunityWe are seeking a highly organized and detail-oriented Bookkeeper / Office Assistant to support both financial and administrative operations for a private organization. This role is ideal for a professional who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in maintaining accuracy, organization, and confidentiality.The successful candidate will serve as a trusted resource, helping manage day-to-day bookkeeping, recordkeeping, and administrative functions while supporting leadership and operational initiatives.ResponsibilitiesBookkeeping<ul><li>Manage accounts payable, including collecting documentation and coordinating approval processes.</li><li>Enter bills, vendor information, and financial transactions into QuickBooks.</li><li>Reconcile credit card accounts and maintain accurate expense tracking records.</li><li>Monitor recurring payments, subscriptions, memberships, and service agreements.</li><li>Prepare spreadsheets and reports for budgeting, expense tracking, and project monitoring.</li><li>Reconcile petty cash and maintain organized financial documentation.</li></ul>Administrative Support<ul><li>Provide administrative assistance to leadership and operations teams.</li><li>Organize and maintain digital and physical records, including contracts, manuals, contact information, and asset documentation.</li><li>Coordinate travel arrangements, appointments, meetings, and reservations.</li><li>Schedule and manage virtual meetings using Microsoft Teams and Zoom.</li><li>Assist with special projects and operational initiatives as needed.</li><li>Run occasional local errands and support general office operations.</li></ul>
2026-08-10T00:00:00Z

Bookkeeper

Fort Lauderdale, FL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support daily financial recordkeeping for an on-site team in Lauderdale Lakes, Florida. This is a Long-term Contract opportunity with part-time hours of up to 20 per week and the potential to convert to a permanent position. The ideal candidate brings strong experience with QuickBooks and Excel and can maintain accurate records while keeping financial information organized and current. Responsibilities: • Record financial transactions accurately in QuickBooks and maintain up-to-date bookkeeping records • Enter and categorize business expenses with careful attention to detail and proper documentation • Reconcile bank accounts and other financial records to ensure balances are accurate • Review financial data for discrepancies and resolve routine issues in a timely manner • Organize supporting documentation and maintain orderly files for accounting activities • Assist with regular reporting by preparing clear and accurate financial information for review
2026-08-11T00:00:00Z

Bookkeeper

Stuart, FL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half Finance & Accounting is seeking an experienced CPA Firm Bookkeeper to oversee a diverse client portfolio in Stuart, Florida. This position requires someone who can manage day-to-day bookkeeping activities while maintaining accurate records, reconciling accounts, and supporting payroll and financial reporting needs. The ideal candidate brings strong QuickBooks knowledge, confidence working across multiple entities or client accounts, and a thorough understanding of end-to-end accounting operations. Responsibilities:• Manage complete bookkeeping functions for assigned clients, handling transactions from initial entry through final account reconciliation and reporting.• Reconcile bank accounts, loan balances, and other general ledger activity to ensure financial records remain accurate and current.• Review and balance trial balances, identifying discrepancies and making appropriate adjustments when needed.• Process routine accounting entries and maintain organized financial data to support reliable month-end and ongoing reporting.• Support accounts payable and accounts receivable processes, including recording payments, tracking outstanding items, and maintaining accurate client ledgers.• Work within QuickBooks and QuickBooks Online, while also using Microsoft Office tools to complete bookkeeping and reporting tasks.• Assist with time and billing record maintenance as part of overall client accounting support.• Collaborate across multiple client accounts or entities, adapting to varying accounting structures and operational needs.
2026-07-23T00:00:00Z

Bookkeeper

West Palm Beach, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Bookkeeper / Office AssistantLocation: East Boca Raton, FLEmployment Type: Full-TimeAbout the OpportunityA private family office is seeking a highly organized and trustworthy Bookkeeper / Office Assistant to support day-to-day financial, administrative, and operational activities. This individual will play a key role in maintaining accurate financial records, supporting leadership, coordinating vendors, and ensuring the smooth operation of a fast-paced, high-touch environment.This position is ideal for a detail-oriented professional who enjoys a blend of bookkeeping and administrative responsibilities and takes pride in providing exceptional service with complete discretion.Key ResponsibilitiesBookkeeping<ul><li>Process invoices, bills, and vendor payments while maintaining organized supporting documentation.</li><li>Enter financial transactions into QuickBooks and maintain accurate records.</li><li>Reconcile credit card accounts and track expenditures.</li><li>Monitor recurring expenses, service contracts, memberships, and renewals.</li><li>Prepare expense reports, budgets, and tracking schedules using Excel.</li><li>Maintain petty cash records and reconcile receipts.</li></ul>Office Administration<ul><li>Provide administrative support to senior leadership and family office staff.</li><li>Organize and maintain digital and physical records, asset inventories, manuals, contracts, warranties, and contact databases.</li><li>Coordinate travel arrangements, reservations, and appointments.</li><li>Schedule and manage virtual meetings via Teams or Zoom.</li><li>Assist with special projects, operational initiatives, and general office support.</li><li>Run occasional local errands as needed.</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a highly organized and detail oriented Administrative Assistant to support daily office operations and provide exceptional administrative support to our team. The ideal candidate will possess strong communication skills, excellent attention to detail, and proficiency in Microsoft Office applications. Responsibilities: Answer and direct incoming phone calls and emails Greet visitors and provide outstanding customer service Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, and other documents Maintain filing systems and records, both electronic and paper Assist with data entry and database management Order office supplies and support general office functions Perform other administrative duties as assigned What We're Looking For: The ideal candidate is dependable, proactive, and enjoys working in a fast-paced environment. They can effectively prioritize tasks, communicate professionally with internal and external stakeholders, and contribute to a positive and productive workplace.
2026-08-18T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a motivated and detail-oriented entry level Administrative Assistant to support daily office operations and help ensure an organized, efficient workplace. This entry-level role is ideal for someone with strong communication skills, a positive attitude, and the ability to manage administrative tasks in a fast-paced environment. Key Responsibilities: Provide general administrative support to team members and department leaders Answer phone calls, respond to emails, and route inquiries to the appropriate contact Schedule meetings, maintain calendars, and coordinate appointments Prepare, format, and file documents, reports, and correspondence Maintain office records, supplies, and filing systems Assist with data entry, expense tracking, and basic reporting tasks Welcome visitors and help support front desk activities as needed Support special projects and other administrative duties as assigned
2026-08-18T00:00:00Z

Receptionist

Delray Beach, FL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a detail oriented, customer-focused Front Desk / Office Services Coordinator to support daily office operations and provide a welcoming experience for clients, applicants, and visitors for one of our clients in Delray Beach, Florida. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is comfortable working on a computer for most of the day, enjoys helping others, and is eager to learn new systems and tools. Based on general knowledge. Key Responsibilities Answer and direct incoming calls to the appropriate personnel or voicemail. Greet clients, applicants, and visitors in a detail oriented and friendly manner. Issue visitor passes and parking validations while following security procedures. Schedule and prepare meeting and conference rooms. Perform general clerical duties, including distributing faxes, sorting packages, and ordering office supplies. Track incoming and outgoing mail, packages, and freight, and arrange messenger services when necessary.
2026-08-18T00:00:00Z