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9 results for Office Manager in West Palm Beach, FL

Office Manager

West Palm Beach, FL
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an experienced Office Manager to support daily operations in West Palm Beach, Florida. This role blends administrative leadership, customer service, and financial coordination to keep office activities organized and responsive. The ideal candidate will be confident managing contracts, payments, staff communication, and operational records while helping maintain a safe and well-run environment. Responsibilities:• Guide and onboard new team members by teaching policies, workplace expectations, and standard operating procedures.• Coordinate closely with personnel to keep them updated on arrivals, departures, and schedule changes.• Respond to contract-related questions and prepare seasonal and annual agreements for customers.• Review income, identify billing inconsistencies, and work with the appropriate parties to resolve payment issues.• Supervise collection activities, process customer payments, and maintain accurate weekly updates for accounts receivable records.• Manage daily point-of-sale activity, complete register balancing, and finalize end-of-shift cash reconciliation.• Prepare bank deposits, monitor account activity, and maintain accurate tracking for petty cash usage.• Escalate maintenance, safety, security, and liability concerns to leadership, including facility hazards, equipment issues, and incidents.
2026-08-25T00:00:00Z

Office Assistant

Fort Lauderdale, FL
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in English. This Contract position is ideal for someone who enjoys creating a welcoming front-office experience while keeping office tasks organized and running smoothly. The role combines reception coverage, clerical support, and basic administrative coordination in a well-organized office setting. Responsibilities: • Welcome visitors courteously and direct them to the appropriate staff or meeting areas. • Manage front desk activities, including answering incoming calls and responding to general office inquiries. • Keep shared spaces such as the office and break room neat, stocked, and presentable throughout the day. • Monitor supply levels and place orders to ensure essential office materials are always available. • Coordinate daily lunch arrangements and assist with routine office hospitality needs. • Prepare and print receipts and other supporting documents as requested. • Enter information accurately into spreadsheets and maintain simple tracking lists using Microsoft Excel. • Distribute payments and handle routine clerical tasks such as scanning, filing, and processing daily mail.
2026-08-28T00:00:00Z

Executive Assistant - Office Manager

Palm Beach Gardens, FL
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for a highly organized Executive Assistant - Office Manager with relevant experience to support senior leadership and keep daily office operations running smoothly. This position plays a key role in coordinating executive priorities, maintaining communication across clients and project partners, and ensuring administrative processes stay on track within a luxury residential construction environment. The ideal candidate brings sound judgment, discretion, and the ability to manage competing priorities while contributing to office administration, project coordination, and employee support. Responsibilities: • Coordinate executive calendars, arrange meetings, and manage shifting priorities for company leadership while keeping schedules accurate and up to date. • Organize travel plans, prepare itineraries, and provide day-to-day administrative assistance that helps executives stay focused on business objectives. • Capture key discussion points during recurring meetings, document next steps, and follow through on outstanding action items. • Serve as a communication hub for clients, architects, subcontractors, vendors, and internal team members to support smooth project execution. • Set up new jobs in Procore, maintain complete project records, and assist with contracts, permits, and related construction documentation. • Keep digital and hard-copy filing systems well ordered and accessible, ensuring business and project information is easy to retrieve. • Review invoices for accuracy, assign coding for accounting, and handle administrative errands such as check deliveries and supply purchasing. • Support employee lifecycle activities by assisting with onboarding, workspace setup, orientation logistics, timesheet review, and offboarding coordination. • Contribute to recruiting efforts by posting openings, screening incoming resumes, arranging interviews, communicating with applicants, and helping prepare for hiring events. • Oversee general office operations, maintain vendor relationships, and manage inventory such as supplies, equipment, and employee-branded materials.
2026-08-19T00:00:00Z

Bookkeeper

Deerfield Beach, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking a detail-oriented Bookkeeper to join our team in Boca Raton, FL. This role will be responsible for maintaining accurate financial records, processing accounting transactions, performing reconciliations, and supporting day-to-day accounting activities. Key Responsibilities:<ul><li>Manage daily AP and AR transactions</li><li>Record and maintain accurate financial transactions</li><li>Perform bank and account reconciliations</li><li>Prepare invoices, payments, and deposits</li><li>Assist with month-end close and financial reporting</li><li>Maintain organized accounting records and documentation</li><li>Assist with payroll and other accounting-related tasks as needed</li><li>Work with internal teams to resolve accounting discrepancies</li></ul>
2026-08-28T00:00:00Z

Administrative Assistant

West Palm Beach, FL
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a nonprofit support center in West Palm Beach, Florida. This Long-term Contract position is ideal for someone who enjoys variety, communicates clearly, and can help keep administrative tasks moving efficiently across the office. The right candidate will be comfortable handling front-desk support, maintaining records, and assisting staff with day-to-day coordination in a busy service-focused environment. Responsibilities: • Provide broad administrative support across the office, helping staff with routine coordination and general operational needs. • Welcome visitors, manage front-desk activity, and respond to inbound phone calls in a courteous and attentive manner. • Perform accurate data entry and maintain organized digital and physical records for office use. • Prepare, update, and track documents, spreadsheets, and correspondence using Microsoft Office 365 tools. • Assist with scheduling, calendar coordination, and other clerical tasks that keep daily activities running smoothly. • Support general receptionist functions, including message handling, routing inquiries, and basic office communication. • Help maintain office organization by monitoring administrative workflows and addressing day-to-day support needs. • Contribute to donor-related or database tasks when needed, including work in DonorPerfect if applicable.
2026-09-10T00:00:00Z

Administrative Assistant

Tamarac, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as a central point of contact for administrative and front-desk activities. The role involves handling office communications, maintaining accurate records, and helping the team stay on schedule in a fast-paced environment. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization. • Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed. • Perform a range of administrative support tasks such as preparing documents, organizing files, and assisting with day-to-day office coordination. • Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness. • Maintain orderly records and office documentation so materials can be accessed quickly and efficiently. • Support scheduling and general workflow needs to help keep daily operations running smoothly. • Assist with receptionist-related duties, including monitoring shared communication channels and responding to routine requests.
2026-08-31T00:00:00Z

Executive Assistant

West Palm Beach, FL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a polished, resourceful, and highly organized Executive Assistant to provide high-level administrative support to senior leadership. In this role, you will be responsible for managing complex schedules, coordinating meetings and travel, preparing reports and presentations, and ensuring day-to-day operations run efficiently. The ideal candidate is proactive, detail-oriented, and able to handle sensitive information with professionalism and discretion. Based on general knowledge.Key Responsibilities<ul><li>Provide direct administrative support to one or more executives, helping manage priorities and daily operations. Based on general knowledge.</li><li>Coordinate complex calendars, schedule internal and external meetings, and resolve scheduling conflicts efficiently. Based on general knowledge.</li><li>Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reporting. Based on general knowledge.</li><li>Prepare and edit correspondence, presentations, meeting agendas, reports, and other business documents. Based on general knowledge.</li><li>Serve as a liaison between executives, employees, clients, and external partners, maintaining professionalism at all times. Based on general knowledge.</li><li>Track deadlines, monitor follow-up items, and help keep projects and initiatives moving forward. Based on general knowledge.</li><li>Organize meetings, events, and conference calls, including logistics, materials, and meeting notes when needed. Based on general knowledge.</li><li>Maintain confidential records and handle sensitive business information with a high degree of discretion. Based on general knowledge.</li><li>Support special projects and provide general administrative as</li></ul>
2026-08-31T00:00:00Z

Executive Assistant

West Palm Beach, FL
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Executive Assistant to support senior leaders in West Palm Beach, Florida through a contract-to-permanent opportunity. This role is ideal for an experienced administrative specialist who can manage competing priorities, handle sensitive information with discretion, and keep daily operations running smoothly. The position offers a mix of executive coordination, communication support, reporting, and financial administration in a fast-paced work setting. Responsibilities: • Coordinate complex calendars for assigned executives, including scheduling internal meetings, client discussions, and other time-sensitive appointments. • Arrange business travel and prepare detailed itineraries to ensure executives are fully organized for trips and events. • Draft and format correspondence, memos, and other routine communications with a high level of accuracy and professionalism. • Maintain tracking tools and databases to organize key information, monitor updates, and support ongoing administrative processes. • Process expense submissions and assist with billing and accounts receivable tasks to help maintain accurate financial records. • Communicate regularly with clients, leadership, and internal teams while exercising sound judgment and confidentiality. • Prepare and distribute reports, summaries, and meeting-related materials to support executive decision-making. • Provide broad administrative support across daily operations and step in on priority requests with a proactive, solutions-oriented approach.
2026-09-10T00:00:00Z

Receptionist

West Palm Beach, FL
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in West Palm Beach, Florida. This Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while managing calls, mail, and general administrative tasks with accuracy. The role requires strong communication skills, sound judgment, and the ability to stay organized in a fast-paced office setting. Responsibilities: • Welcome guests and staff courteously, ensuring the front desk remains organized and presentable throughout the day. • Manage a multi-line phone system by directing incoming calls to the appropriate contacts and handling routine inquiries efficiently. • Receive, sort, and distribute incoming mail, deliveries, and packages in a timely manner. • Prepare outgoing mail and coordinate shipments to support smooth day-to-day office operations. • Maintain front office records, messages, and basic administrative documentation with attention to detail. • Provide general reception and clerical support to help keep business activities running smoothly. • Communicate clearly with English- and Spanish-speaking visitors or callers when needed. • Monitor shared office areas and report issues or follow established procedures to support a detail-focused environment.
2026-09-09T00:00:00Z