<p>We are looking for an experienced Administrative Assistant to support the daily operations of our newly appointed Operations Manager in Charlotte, NC. This is a contract to permanent position that requires a proactive, organized, and adaptable individual to manage a variety of administrative tasks. The role is fully onsite and may occasionally involve travel to other company locations.</p><p><br></p><p>Responsibilities:</p><p>• Provide executive-level assistance to the Operations Manager, including managing schedules, meetings, and travel arrangements.</p><p>• Coordinate and oversee calendar appointments while ensuring seamless communication with internal and external stakeholders.</p><p>• Handle invoice processing, documentation tracking, and preparation of reports as needed.</p><p>• Maintain confidentiality and exercise discretion in all aspects of the role.</p><p>• Collaborate with team members, including liaising with the former assistant now in accounting, to ensure smooth operations.</p><p>• Adapt to diverse daily tasks and requests, supporting both routine operations and dynamic business needs.</p><p>• Assist with client-facing communications and act as a point of contact for administrative inquiries.</p><p>• Travel occasionally to other company locations as required, ensuring readiness and flexibility.</p><p>• Demonstrate attention to detail and deliver high-quality support in a fast-paced environment.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This position involves providing essential support for office operations, ensuring smooth communication and efficient management of administrative tasks. Located in Pompano Beach, Florida, this role offers an opportunity to contribute to a non-profit organization’s mission while honing your organizational and multitasking skills.<br><br>Responsibilities:<br>• Manage electronic filing systems to ensure documents are organized and easily accessible.<br>• Answer incoming calls professionally and direct them to the appropriate departments.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Act as the first point of contact by handling receptionist duties and greeting visitors.<br>• Support daily administrative operations, including scheduling meetings and appointments.<br>• Assist in coordinating office supplies and maintaining an organized workspace.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Provide assistance with general clerical duties to support the team.<br>• Maintain confidentiality and handle sensitive information responsibly.
We are looking for a skilled Legal Assistant to join a law firm in West Palm Beach, Florida. This long-term contract position offers an opportunity to contribute to a dynamic team while utilizing your legal expertise and organizational skills. The ideal candidate will have a proven ability to manage litigation files, support attorneys, and handle various administrative tasks with precision.<br><br>Responsibilities:<br>• Open and organize case files to ensure all documentation is properly maintained.<br>• Transcribe, format, and edit legal documents with attention to detail.<br>• Prepare and draft letters, motions, and other legal correspondence.<br>• Manage e-filing processes, ensuring timely submission of court filings.<br>• Schedule and coordinate appointments, depositions, and court-related activities.<br>• Maintain attorney calendars and ensure deadlines are followed.<br>• Collaborate with couriers, court reporters, and expert witnesses as needed.<br>• Follow up on delegated tasks to ensure completion within required timeframes.<br>• Assist with the preparation of cases by organizing and retrieving necessary documents.<br>• Provide administrative support to attorneys during litigation processes.
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in Delray Beach, Florida. In this long-term contract position, you will play a pivotal role in supporting daily office operations and ensuring smooth communication within the team. Ideal candidates should have strong multitasking abilities and excellent interpersonal skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain administrative tasks, ensuring timely and accurate completion.</p><p>• Handle inbound calls and direct inquiries to appropriate staff members.</p><p>• Perform data entry and maintain records in an organized and secure manner.</p><p>• Assist with scheduling meetings and maintaining calendars for team members.</p><p>• Prepare and process documentation, reports, and correspondence as needed.</p><p>• Support internal communications and facilitate efficient workflow among departments.</p><p>• Monitor and resolve basic administrative issues, ensuring seamless operations.</p><p>• Maintain a welcoming and well-organized environment for staff and visitors.</p>
<p>We are looking for a detail-oriented Benefits Administration Coordinator to join our team in Fort Lauderdale, Florida. This is a contract position that requires strong organizational skills and the ability to handle multiple administrative tasks efficiently. The Benefits Administrative Coordinator supports the Human Resources team by serving as a front-line resource for employee benefits inquiries and assists with the coordination and administration of benefits data and documentation. This role is detail-oriented, highly organized, and requires a service-minded and confidential approach to sensitive information. Mon - Fri: 8am - 5pm.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Employee Support & Intake</strong></p><ul><li>Serve as the first point of contact for employees with basic benefits questions.</li><li>Document, track, and follow up on employee issues through resolution while maintaining exceptional service and professionalism.</li></ul><p><strong>Data & System Coordination</strong></p><ul><li>Accurately verify and validate employee demographic data in HRIS (Paylocity), as well as with insurance carriers.</li><li>Maintain records of benefit enrollments, waivers, and dependent coverage.</li><li>Regularly audit benefits elections versus carrier files, flag discrepancies for review.</li><li>Exhibit proficiency and comfort with spreadsheets and data tracking.</li></ul><p><strong>Document & Task Management</strong></p><ul><li>Maintain Open Enrollment trackers and monitor forms, deadlines, and outstanding documentation.</li><li>Support the upload and storage of benefits-related documents in the HRIS.</li></ul><p><strong>Broker & Vendor Coordination</strong></p><ul><li>Schedule and coordinate meetings with brokers, vendors, and external partners as directed.</li><li>Send follow-up communications and track action items related to benefits administration.</li></ul><p><br></p>
<p>We are looking for an entry-level Legal Assistant to join our team in Juno Beach, Florida. This role will focus on supporting legal workflows and acting as a day-to-day point of contact for CLM-related questions and activities.</p><p>Responsibilities:</p><p>- Serve as a primary user and functional subject matter resource for the Luminance CLM platform.</p><p>- Support legal teams with contract intake review workflows and CLM-related processes.</p><p>- Assist with onboarding and training users on Luminance through group sessions and one-on-one support virtual and in-person.</p><p>- Coordinate with internal stakeholders and vendors to support CLM usage and enhancements.</p><p>- Help document CLM processes workflows and best practices.</p><p>- Support ongoing optimization and potential future deployment phases of the CLM platform.</p><p>- Perform other related duties as assigned.</p>
<p><strong>Litigation Legal Assistant/Paralegal – South Florida Expansion!!</strong></p><p>Robert Half is partnering with a well-established, multi-state law firm that is expanding into South Florida. We are seeking an <strong>experienced Litigation Legal Assistant</strong> to provide high-level administrative and litigation support to 2–3 attorneys. This is an exciting opportunity to play a key role in launching a new office.</p><p><strong>What We’re Looking For:</strong></p><p>The ideal candidate will have <strong>large law firm experience</strong>, exceptional organizational skills, and the ability to thrive in a fast-paced, deadline-driven environment. <strong>Bilingual Spanish</strong> and <strong>5–7 years of litigation and corporate law experience</strong> are <strong>required</strong>.</p><p><strong>Position Details:</strong></p><ul><li><strong>Location:</strong> In-office 4 days per week</li><li><strong>Salary:</strong> $75K–$85K DOE + benefits</li><li><strong>Apply:</strong> Send your resume to <strong>Stacey Lyons via LinkedIn</strong> for immediate consideration</li></ul><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, revise, and format pleadings, motions, discovery responses, and other litigation documents</li><li>Manage attorney calendars, schedule meetings, and track court deadlines</li><li>Handle state and federal court filings (e-filing and paper as needed)</li><li>Maintain case files, organize exhibits, and assist with trial preparation</li><li>Draft correspondence and engagement letters</li><li>Coordinate document production, including bates labeling and organizing discovery materials</li><li>Assist with billing, time entry, and invoice review</li><li>Serve as a point of contact for clients, courts, and opposing counsel</li><li>Provide general administrative support, including travel arrangements and expense reports</li></ul><p><br></p>
<p>We are looking for a dedicated and detail-oriented Paralegal/Legal Assistant to support the General Counsel in various legal tasks. This position is based in West Palm Beach, Florida and offers the opportunity to contribute to important legal proceedings and case management. As a Contract to permanent role, this position provides the potential for long-term career growth within a dynamic legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft pleadings, memos, and correspondence for review by the General Counsel.</p><p>• Conduct legal research to analyze statutes, regulations, and rules relevant to bankruptcy and litigation cases.</p><p>• Prepare and process legal documents related to bankruptcy filings particularly chapter 13, and litigation matters.</p><p>• Utilize legal case management software to organize documents and monitor case progress.</p><p>• Collaborate with the General Counsel to ensure accurate and timely handling of case-related tasks.</p><p>• Maintain meticulous records and documentation to support legal proceedings.</p><p>• Stay informed about procedural changes and legal updates impacting case management.</p><p>• Provide proactive support in addressing client concerns and resolving issues.</p><p>• Communicate complex legal concepts effectively to internal and external stakeholders.</p><p>• Offer constructive feedback and collaborate with team members to achieve operational excellence.</p>
<p>We are looking for a highly skilled and experienced Senior Paralegal to join a boutique Family Law firm in Boca Raton, Florida. This role offers an excellent opportunity for a motivated, detail-oriented individual to take on leadership responsibilities, manage staff, and support the firm's operations. If you are passionate about Family Law and ready to advance your career, we encourage you to apply.<strong> 100% in office. Please send your resume to Stacey Lyons via LinkedIn for immediate consideration!</strong></p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive support to attorneys, including managing case files and preparing legal documents.</p><p>• Oversee staff operations, ensuring efficient workflow and adherence to firm policies.</p><p>• Coordinate trial preparation activities, including organizing exhibits, drafting pleadings, and scheduling witnesses.</p><p>• Assist with corporate governance tasks, including entity formation and compliance documentation.</p><p>• Handle legal billing processes, ensuring accuracy and timely submissions.</p><p>• Manage civil and commercial litigation cases, including research and case strategy development.</p><p>• Serve as a key point of contact for clients, addressing inquiries and maintaining strong client relationships.</p><p>• Collaborate with attorneys on family law cases, offering strategic input and administrative support.</p><p>• Maintain confidentiality and ensure compliance with legal standards in all activities.</p><p>• Monitor deadlines and ensure timely completion of legal tasks and filings.</p>
We are looking for an experienced Paralegal to join our team in West Palm Beach, Florida. This Contract to permanent position requires expertise in insurance defense and construction litigation, offering an opportunity to contribute to complex legal cases. While the role is primarily remote, occasional in-office work may be required.<br><br>Responsibilities:<br>• Conduct thorough discovery processes, ensuring all relevant information is collected and organized.<br>• Prepare for trials by managing exhibits, drafting motions, and coordinating case documentation.<br>• Utilize case management software to track and manage case progress effectively.<br>• Draft legal documents, including motions, correspondence, and trial-related materials.<br>• Handle e-filing and dictation tasks with precision and efficiency.<br>• Collaborate with attorneys to support litigation strategies in insurance defense and construction defect cases.<br>• Maintain accurate billing records using Prolaw or similar software.<br>• Assist in reviewing and preparing trial exhibits to ensure readiness for court.<br>• Organize and manage case files to maintain accessibility and compliance with legal standards.<br>• Provide administrative support as needed to facilitate smooth case proceedings.
<p>Robert Half Finance & Accounting is working with a well-established architecture/construction firm seeking an Office Administrator to join their team. This position plays a vital role in ensuring smooth daily office operations, managing invoicing processes, and supporting the project team in a fast-paced environment. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a solid background using QuickBooks.</p><p><br></p><p>Responsibilities:</p><p>• Organize and oversee daily administrative tasks, including scheduling, correspondence, and office support.</p><p>• Process light accounts payable and receivable, create invoices, and manage payment transactions using QuickBooks.</p><p>• Monitor billing cycles, follow up on outstanding payments, and ensure consistent and accurate financial documentation.</p><p>• Coordinate vendor relationships by tracking contracts, ordering supplies, and supervising deliveries.</p><p>• Provide assistance to the team with document organization, filing systems, and workflow management.</p><p>• Facilitate onsite/offsite meetings and help organize office events and visitors.</p><p>• Respond efficiently to requests from the field team, ensuring tasks are completed with precision and timeliness.</p><p>• Identify opportunities to enhance office processes and implement innovative solutions to improve efficiency.</p>
<p>Robert Half is partnering with a Miami law firm seeking a Commercial Real Estate Paralegal to join its team. This position offers a great working environment plus a base salary up to $120,000, performance-based bonus, paid time off, health insurance, parking, and a supportive environment that values growth and work-life balance.</p><p><strong><u>Responsibilities</u></strong></p><ul><li>Manage all aspects of commercial real estate transactions, including pre-closing, closing, and post-closing</li><li>Prepare closing statements, escrow letters, and closing checklists</li><li>Order and review title searches, lien searches, estoppels, and surveys</li><li>Clear title and prepare title insurance policies</li><li>Maintain client contact with professionalism and a positive attitude</li></ul><p><br></p><p><strong>Please send resume to Deb Montero on LinkedIn for fastest response. </strong></p>
<p>We are looking for a skilled Mid-Level Corporate Associate to join a boutique law firm in Boca Raton, Florida. This position offers a hybrid work environment, exceptional benefits, competitive compensation, and a generous bonus structure. The ideal candidate will have substantial experience in corporate law, particularly in transactions involving startups and early-stage companies. Please send your resume to Stacey Lyons via LinkedIn for immediate consideration. </p><p><br></p><p>Responsibilities:</p><p>• Negotiate equity and debt financing agreements for venture transactions.</p><p>• Lead mergers and acquisitions, ensuring smooth and strategic execution.</p><p>• Advise clients on company formations, capitalization structures, and corporate governance matters.</p><p>• Collaborate directly with founders and executives of startups to provide tailored legal solutions.</p><p>• Draft and review legal motions and documentation with precision and attention to detail.</p><p>• Conduct depositions and other civil litigation activities as necessary.</p><p>• Communicate effectively with clients to understand their business needs and provide expert guidance.</p><p>• Work closely with colleagues to ensure comprehensive legal support and team collaboration.</p>
