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7 results for Administrative Assistant in West Palm Beach, FL

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support a busy non-profit team in Florida. This contract position with the potential to become permanent is ideal for someone who enjoys detailed administrative work, manages multiple priorities with accuracy, and communicates effectively in a fast-paced office environment. The role focuses on document preparation, data management, donor-related correspondence, and day-to-day office support. Candidates who are highly proficient in Word and Excel and comfortable handling time-sensitive tasks will thrive in this position. Responsibilities:• Maintain accurate records by entering, updating, and verifying data across spreadsheets and administrative files.• Prepare, organize, and sort reports, lists, and other documents using Excel and Word to support team operations.• Coordinate the timely processing of tribute and donor acknowledgment cards, ensuring materials are sent within established turnaround expectations.• Generate and refine data lists provided by internal team members for tracking, reporting, and outreach needs.• Monitor and manage tracking information for assigned activities, keeping records current and easy to reference.• Provide general office assistance for a six-person team, helping to keep daily administrative workflows on schedule.• Handle receptionist and inbound call support as needed while maintaining an attentive and service-oriented presence onsite.
2026-06-26T00:00:00Z

Legal Administrative Assistant

Delray Beach, FL
onsite
Temporary to Hire
23.75 - 27 USD / Hourly
We are looking for an experienced Legal Executive/Administrative Assistant to provide high-level support to a team of five attorneys in Delray Beach, Florida. This Contract to permanent opportunity is ideal for an administrative assistant with significant experience who excels at coordinating complex calendars, managing appointments, and maintaining an organized office environment. The role also offers occasional front-desk and office support coverage, making flexibility and professionalism essential to success. Responsibilities:• Coordinate and manage daily calendars for five attorneys, ensuring meetings, appointments, and legal-related scheduling needs are handled accurately and efficiently.• Arrange appointments, depositions, and other time-sensitive commitments while anticipating conflicts and adjusting schedules as priorities change.• Serve as a dependable administrative partner by tracking important dates, confirming logistics, and keeping attorney schedules well organized.• Provide backup coverage for reception duties, including answering inbound calls and directing inquiries in a detail-oriented manner.• Assist with general office support tasks as needed to help maintain smooth day-to-day operations.• Communicate clearly with attorneys, internal staff, and external contacts to support scheduling and administrative needs.• Maintain confidentiality and professionalism when handling legal calendars, communications, and sensitive information.
2026-06-30T00:00:00Z

Office Assistant

West Palm Beach, FL
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for an on-site team in West Palm Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys keeping an office organized, welcoming visitors, and ensuring communication flows smoothly throughout the day. The person in this role will handle a mix of front-desk interaction and clerical support while helping maintain efficient office processes. Responsibilities:• Welcome visitors and provide attentive front-desk support to create a positive first impression for the office.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.• Perform a range of administrative tasks such as filing, data organization, and general office support to keep daily operations running efficiently.• Scan, organize, and maintain paper and digital documents to support accurate recordkeeping and easy retrieval.• Assist with routine clerical work, including preparing materials, updating information, and handling office correspondence.• Support the team with day-to-day coordination needs to help maintain an orderly and productive work environment.
2026-06-25T00:00:00Z

Administrative Coordinator

Boca Raton, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations for a busy team in Florida. This Contract position is ideal for someone who can work independently, stay organized in a fast-paced environment, and keep administrative processes running smoothly. The role offers broad exposure to office coordination, scheduling, correspondence, and general support activities while contributing to an efficient and well-organized workplace. Responsibilities: • Coordinate calendars, arrange meetings, and manage appointments for team members with minimal supervision. • Handle incoming and outgoing mail, packages, and routine office correspondence in a timely manner. • Maintain organized records, documents, and administrative files to support day-to-day business operations. • Prepare spreadsheets, track information, and assist with reporting using Microsoft Excel and other office tools. • Support office organization efforts by helping streamline workflows and maintain an orderly work environment. • Provide general administrative assistance, including data entry, document preparation, and follow-up on action items. • Communicate effectively with internal staff and external contacts to ensure requests are addressed efficiently. • Assist with onsite operational needs and provide additional support during periods of increased activity or extended office hours.
2026-07-03T00:00:00Z

Paralegal/Legal Assistant

West Palm Beach, FL
onsite
Temporary to Hire
23.75 - 26 USD / Hourly
We are looking for an experienced Paralegal/Legal Assistant to support a busy law firm in West Palm Beach, Florida. This contract-to-permanent opportunity is ideal for a legal specialist who can manage probate and estate matters while keeping documentation, filings, and case activity organized. The role requires strong proficiency with PC Law and Microsoft Word, along with the ability to work effectively in a fast-paced legal environment. Responsibilities: • Coordinate daily case activity for probate, estate administration, and related litigation matters, ensuring deadlines and documentation remain on track. • Prepare, revise, and format legal documents such as motions, petitions, correspondence, and supporting case materials with a high level of accuracy. • Handle electronic court filings and monitor submission status to help maintain compliance with court procedures and timelines. • Maintain organized records within case management systems and update matter details, filings, and communications as work progresses. • Assist attorneys with trusts and estates matters by gathering information, organizing files, and supporting the preparation of client and court-related documents. • Process payments and support administrative legal tasks associated with active matters in a timely and accurate manner. • Use PC Law and Microsoft Word to create, edit, and manage legal and financial documentation required for case support.
2026-06-30T00:00:00Z

Paralegal

Boca Raton, FL
onsite
Temporary / Contract
33.25 - 50 USD / Hourly
We are looking for an experienced Paralegal to join our team in Boca Raton, Florida, on a Long-term Contract basis. This onsite opportunity is ideal for a legal team member who has supported marketing and commercial review work, with particular attention to creative materials and point-of-sale content. The role calls for strong collaboration across business and legal teams, sound judgment, and the ability to manage detailed reviews in a fast-paced environment. Responsibilities: • Review marketing, promotional, and commercial materials to help ensure legal and brand compliance before release. • Examine creative assets and point-of-sale content for potential legal issues and escalate concerns when needed. • Partner closely with legal, marketing, and business stakeholders to support timely approvals and clear communication. • Assist with the evaluation, organization, and tracking of commercial documents and related review workflows. • Help maintain consistent documentation of legal comments, revisions, and approval status across active projects. • Support contract-related and corporate legal tasks connected to advertising, promotional initiatives, and business operations. • Coordinate with internal teams to prioritize requests, manage deadlines, and keep review activities moving efficiently.
2026-06-30T00:00:00Z

Paralegal

Boca Raton, FL
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
Family Law ParalegalLocation: South Florida (Hybrid) A highly regarded, boutique litigation practice is seeking a Family Law Paralegal to join its sophisticated and client-focused team. This is an excellent opportunity for a detail-oriented professional to support financially complex family law matters, collaborate with attorneys and outside experts, and play a key role in case strategy and execution. The Role• Support attorneys in managing a caseload of complex family law matters from inception through resolution• Prepare financial affidavits, mandatory disclosures, and prenuptial-related financial documentation• Conduct and manage discovery, including drafting and responding to requests and tracking compliance• Perform detailed financial analysis, including tracing assets, reviewing tax returns, etc.• Calculate child support and alimony guidelines using appropriate software• Coordinate with forensic accountants and other experts as needed• Prepare deposition, mediation, and trial materials (exhibits, binders, summaries)• Maintain and organize case files, discovery, and reference materials• Monitor deadlines and ensure timely filings and compliance• Conduct legal and financial research Schedule• Monday–Friday, standard business hours• Hybrid Schedule Compensation• $80,000–$95,000 base (DOE)• Discretionary performance-based bonus Ideal Background• Prior experience in high-net-worth family law litigation required• Strong exposure to financial-heavy matters (high-asset cases preferred)• Ability to read and interpret personal and business tax returns• Experience preparing financial affidavits and supporting documents (Excel-based)• Proven ability to manage discovery and large volumes of financial data• Exceptional organizational, analytical, and detail-oriented skill set• Ability to work both independently and collaboratively in a fast-paced environment Benefits• Comprehensive health coverage• 401(k) with employer contributions• Paid time off and holidays Why Join• Work on sophisticated, financially complex family law matters• Collaborative, team-oriented environment with strong attorney support• Opportunity to take ownership of cases and develop specialized expertise• Stable, well-established practice with a strong reputation To be considered, please submit your resume in confidence to Amanda Carrazana on LinkedIn.
2026-06-29T00:00:00Z