9 results for Front Desk Coordinator in West Haven, CT

Facilities Coordinator

New Haven, CT
onsite
Temporary
15.68 - 18.15 USD / Hourly
Responsibilities:The Front Desk Clerk serves as the first point of contact for guests and visitors entering the building. Key day-to-day responsibilities include:<ul><li>Greeting visitors in a professional and friendly manner</li><li>Managing building access and ensuring security protocols are followed</li><li>Answering inquiries and directing individuals to appropriate points of contact</li><li>Addressing any questions or concerns while fostering a welcoming environment</li><li>Engaging in administrative and clerical tasks as needed</li></ul>Requirements:<ul><li>Professionalism: Punctuality, reliability, and the demonstration of a welcoming demeanor are crucial for this role.</li><li>Experience: Previous experience in a front desk or security role is preferred.</li><li>Communication Skills: Must possess a friendly personality and confidence in asking questions or seeking clarification.</li></ul>Interview Key Points:Candidates should be able to answer the following questions effectively:<ol><li>How would you ensure professionalism as the first point of contact into the building?</li><li>Do you have any previous experience in front desk or security-related roles? If so, provide details.</li><li>How do you handle situations where you're unsure of the answer to a question?</li></ol>Ideal Candidate Traits:<ul><li>Friendly and approachable</li><li>Exceptional communication skills</li><li>A positive personality with a proactive mindset</li></ul>
2025-10-30T16:05:14Z

Tax Administrative Assistant

New Haven, CT
onsite
Permanent
60000.00 - 68000.00 USD / Yearly
*Permanent* Tax Administrative Assistant Location: New Haven, CT (Onsite, Full-Time) Salary: $60,000–$70,000 (paid hourly) -Depending on Experience We are currently seeking a dedicated Tax Administrative Assistant to join our client's team in New Haven, CT. This is a full-time, onsite role offering a blend of front desk responsibilities and critical back-end administrative support for the firm's tax professionals.As one of the first point of contact for clients, you’ll play a key role in representing the firm’s professionalism and customer-first approach, while also managing sensitive tax-related documentation with accuracy and discretion. Key Responsibilities:Front Desk Duties:<ul><li>Answer and route incoming phone calls professionally</li><li>Greet clients and visitors with a welcoming demeanor</li><li>Assist clients with general inquiries and follow-up items</li><li>Manage appointment scheduling and client check-ins</li></ul>Administrative & Back-End Support:<ul><li>Collect, organize, and verify tax documents for preparers</li><li>Maintain client records and ensure accurate data entry</li><li>Utilize Microsoft Excel to manage and track financial data</li><li>Support office operations and help ensure deadlines are met</li></ul> Qualifications:<ul><li>3+ years of administrative experience in a professional office setting </li><li>Strong proficiency in Microsoft Excel is required</li><li>High attention to detail with the ability to manage multiple priorities</li><li>Adaptable and comfortable in a fast-paced environment</li><li>Excellent communication and organizational skills</li><li>Experience in a tax or financial services environment is a plus</li></ul> Compensation/Benefits/Highlights:<ul><li>Competitive salary based on experience ($60K–$70K)</li><li>Full benefits package including 401k</li><li>Supportive, employee-focused work culture</li><li>Opportunity for long-term stability and professional growth</li></ul> To Apply: Please submit your resume here or email to Daniele.Zavarella@roberthalf com!
2025-09-30T12:29:27Z

Administrative Assistant

Bloomfield, CT
onsite
Temporary
19.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations in our client's office located in Bloomfield, Connecticut. This is a contract position where you will play a key role in ensuring smooth administrative workflows and maintaining high standards of organization. The ideal candidate will excel in multitasking and demonstrate strong communication skills while handling various office tasks. Responsibilities:• Respond to incoming calls promptly and provide accurate information or direct inquiries to the appropriate departments.• Perform data entry tasks with precision to maintain accurate records and documentation.• Manage orders, invoices, and requisitions to ensure timely processing.• Handle receptionist duties including greeting visitors and maintaining a welcoming front office environment.• Organize and maintain administrative files for easy accessibility and reference.• Assist in coordinating office supplies and ensuring inventory is adequately stocked.• Support team members with various administrative tasks as needed.• Prepare and distribute correspondence and reports in a timely manner.• Collaborate with other departments to streamline processes and maintain effective communication.• Maintain confidentiality and handle sensitive information with discretion.
2025-10-29T20:48:41Z

Office Administrator

Windsor Locks, CT
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
Office AdministratorDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. *Fully onsite - 5 days per week in office role* Robert Half has partnered with a well-respected and established organization in their search of an administrative professional to be the 'face and voice' of their business! This role will triage incoming phone calls, maintain the front lobby area, and support member of the executive team directly. Ideal background includes strong administrative and customer service experience, pleasant demeanor for all in-person/phone/email communications with internal and external professionals. We are looking for an organized and detail-oriented Office Administrator as this role is vital in ensuring smooth daily operations and providing exceptional administrative support across various functions. If you excel in multitasking, thrive in fast-paced environments, and have a knack for delivering top-notch customer service, we encourage you to apply. Responsibilities:<ul><li>Promptly manage incoming calls, emails, and visitors with professionalism </li><li>Maintain office calendars, coordinate meetings and travel for executive team.</li><li>Manage office supply orders for breakroom and restroom supplies</li><li>Maintain a tidy reception, handle incoming and outgoing mail.</li><li>Coordinate leadership team meetings and company events </li><li>Expense reports processing </li></ul>**Our client offers a very robust benefit package for all employees as well as a collaborative environment** For immediate consideration, please apply today and/or email your resume to: Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2025-10-06T14:48:46Z

Administrative Assistant

East Granby, CT
onsite
Temporary
18.00 - 22.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in East Granby, Connecticut on a part time basis. This is a contract position where you will play a vital role in supporting warehouse operations and ensuring the seamless processing and paperwork. The ideal candidate thrives in a fast-paced environment and has a keen eye for detail to maintain accuracy in administrative tasks. If you are interested in this part time administrative role do not hesitate to apply. Responsibilities:• Manage the processing of orders and paperwork for the warehouse team, ensuring all documentation is accurate and complete.• Collaborate with the customer service team to review overnight orders and address any discrepancies.• Send completed orders to the appropriate departments.• Facilitate the distribution of completed paperwork to warehouse leaders for daily operations.• Provide exceptional administrative support to ensure smooth daily operations.• Communicate effectively with team members to address and resolve any issues promptly.• Maintain organized records and assist with general office tasks as needed.
2025-10-24T16:58:51Z

Administrative Assistant

Groton, CT
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
Administrative AssistantDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. *Fully onsite, 5 days per week in the office* Robert Half has partnered with a leading marine services organization in their search of an Administrative Assistant for their office. In this role, the Administrative Assistant will be supporting the President of the business as well as Project Managers on day-to-day operations. The ideal candidate is organized, adaptable, and comfortable working in a collaborative office environment. Responsibilities:• Maintain a variety of certifications• Ordering office supplies• Daily, weekly, monthly report generation• Petty cash• Obtain approvals for AP invoices as needed• A variety of industry-specific documentation and forms maintained Our client has THE BEST benefits package in the industry and have many long-term employees because of the culture at the company. For immediate consideration, please apply today and/or email your resume to: Drew.Schroll@RobertHalf com.
2025-10-16T15:04:30Z

Administrative Assistant

White Plains, NY
onsite
Contract / Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in White Plains, New York. This is a fantastic opportunity to work in the retail industry on a long-term contract basis. The ideal candidate will excel at multitasking, maintaining organization, and ensuring seamless administrative operations. Responsibilities: • Provide comprehensive administrative support to ensure efficient office operations. • Manage and process invoices promptly and accurately. • Perform data entry tasks while maintaining high levels of accuracy. • Utilize Microsoft Excel to organize, analyze, and report data effectively. • Maintain and update records, files, and documentation as required. • Coordinate schedules and meetings to support team productivity. • Communicate professionally with internal and external stakeholders. • Assist in preparing reports and presentations for management. • Monitor office supplies and reorder as necessary to maintain stock. • Uphold confidentiality and handle sensitive information with discretion.
2025-10-29T17:38:42Z

Administrative Assistant

Tolland, CT
onsite
Temporary
22.00 - 23.00 USD / Hourly
Job Posting: Administrative AssistantLocation: Tolland, CTPosition Type: Full-Time, Long-Term Contract About the Role:Our client, a well-established and reputable organization in Tolland, CT, is seeking a highly organized and proactive Administrative Assistant to join their team. This individual will play an integral role in supporting day-to-day business operations and ensuring smooth office functionality. If you are a detail-oriented professional with exceptional multitasking skills, we encourage you to apply! Key Responsibilities:<ul><li>Provide comprehensive administrative support to the team, including managing schedules, preparing documents, and handling correspondence.</li><li>Answer and direct phone calls, manage emails, and serve as the primary point of contact for internal and external inquiries.</li><li>Maintain and organize physical and electronic filing systems to ensure data accuracy and accessibility.</li><li>Assist with meeting coordination, including scheduling, preparing agendas, and taking minutes during meetings.</li><li>Manage supplies inventory, including ordering and stocking office equipment and materials.</li><li>Support special projects, prepare reports, and assist with customer or client inquiries as needed.</li><li>Ensure the office environment is presentable and runs efficiently.</li></ul>Qualifications:<ul><li>Previous experience as an Administrative Assistant or in a similar role is preferred.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational skills and the ability to multitask in a fast-paced environment.</li><li>Demonstrated ability to handle confidential information with professionalism and discretion.</li><li>High school diploma or equivalent required; additional qualification as an Administrative Assistant or Secretary is a plus.</li></ul>
2025-10-29T16:04:10Z

Administrative Assistant

West Hartford, CT
onsite
Temporary
21.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our client's team on a contract basis in West Hartford, Connecticut. In this role, you will play a vital part in supporting the day-to-day operations of our educational institution, working closely with staff and students alike. This position requires excellent organizational skills, a proactive mindset, and the ability to manage multiple tasks efficiently. Responsibilities:• Greet visitors and manage building access to ensure a secure environment.• Coordinate and schedule meetings with school districts and other stakeholders.• Prepare and distribute newsletters and other school communications.• Organize meetings and manage documentation for students with disabilities.• Handle purchase orders, attendance records, and mail distribution.• Maintain the school's social media accounts by posting updates and photos on platforms like Facebook and Instagram.• Update the school's website with relevant information and visuals.• Process timesheets and invoices accurately and in a timely manner.• Utilize Google Suite and Excel to create and manage data reports and spreadsheets.
2025-10-29T15:59:08Z