We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in Oxford, Connecticut. This position involves handling a variety of accounting functions, including accounts payable, accounts receivable, and account reconciliation. The ideal candidate will possess strong organizational skills, excel in customer service, and demonstrate a solid understanding of financial processes.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, ensuring accurate invoice processing and timely payments.<br>• Perform account reconciliations to maintain accurate financial records.<br>• Communicate effectively with vendors and resolve any discrepancies related to billing or payments.<br>• Utilize Microsoft Excel to create, analyze, and manage financial data.<br>• Process purchase orders and ensure compliance with company policies.<br>• Maintain confidentiality while handling sensitive financial information.<br>• Handle customer inquiries related to billing and payments, providing excellent service and support.<br>• Learn and adapt quickly to new accounting systems and tools to streamline processes.<br>• Assist with debits and credits, ensuring accuracy in financial reporting.
Are you an experienced Accounts Payable Specialist looking for your next opportunity in West Springfield, MA? Our client, a dynamic and reputable organization, is seeking a motivated detail oriented to join their team on a contract basis. If you thrive in a fast-paced environment and enjoy working with numbers and financial data, we want to hear from you! Responsibilities: Accurately process accounts payable invoices, including verifying and reconciling vendor statements. Manage payment schedules and ensure timely payments to vendors. Assist in month-end close processes, including preparing journal entries related to accounts payable. Address vendor inquiries and resolve payment discrepancies professionally and efficiently. Maintain organized and complete documentation for audit and compliance purposes. Collaborate with other team members to streamline accounts payable processes and contribute to operational efficiency.
<p>Join a well-established, growing <strong>construction and marine development company</strong> with over 50 years of industry expertise. Specializing in marine development, land acquisition, real estate development, and property management, this organization offers an excellent opportunity for an experienced administrative professional to become a key member of their small, collaborative team. The company values long-term commitment and provides training on industry-specific processes and projects.</p><p><strong>Position Overview:</strong></p><p>We are seeking a professional and detail-oriented <strong>Construction Administrative Assistant</strong> to support the daily operations of a dynamic and multi-faceted business. In this role, you will handle administrative tasks such as typing invoices, drafting agreements, revising important documents, organizing QuickBooks entries, and supporting meetings with architects, engineers, and attorneys. Flexibility, strong communication skills, and the ability to thrive in a fast-paced environment are essential.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, revise, and finalize documents, including invoices, agreements, and other paperwork.</li><li>Maintain and update records in <strong>QuickBooks</strong> to ensure organized and accurate financial tracking.</li><li>Act as the <strong>first point of contact</strong> for the business, managing phone communications with professionalism and confidence.</li><li>Organize and manage day-to-day office operations, including scheduling, email correspondence, and file management.</li><li>Participate in meetings to familiarize yourself with various in-progress projects and assist in administrative follow-up.</li><li>Collaborate with the company’s leadership, including the owner, president, and external CPA firm who oversee bookkeeping.</li><li>Wear multiple hats within the organization, taking on diverse responsibilities as needed.</li></ul><p><strong>Top Qualifications and Skills – Must-Haves:</strong></p><ol><li>Strong communication skills, particularly professional and confident phone etiquette.</li><li><strong>Office experience in a fast-paced, high-pressure environment</strong>; ability to prioritize and pivot effectively under pressure.</li><li>Proficiency in <strong>Microsoft Office Suite</strong> (Word, Outlook, and OneDrive).</li></ol><p><strong>Preferred Qualifications:</strong></p><ul><li>Bachelor’s degree is a plus but not required.</li><li>Experience working in <strong>construction, development, or real estate industries</strong> is a bonus.</li></ul><p><strong>Soft Skills & Personality Fit:</strong></p><ul><li><strong>Professional presence</strong>: Ability to work closely with attorneys, architects, engineers, and other high-level professionals.</li><li><strong>Adaptability</strong>: Strong organizational skills with a demonstrated ability to prioritize, pivot, and manage competing demands.</li><li><strong>Confidence and maturity</strong>: A professional yet firm demeanor when managing phone calls and office communications.</li></ul><p><br></p>
Are you an organized and detail-oriented detail oriented seeking an exciting opportunity in finance and administration? Our client in East Hartford, CT has an immediate opening for a Contract Billing Clerk to join their dynamic team. This role offers an excellent chance to work in a fast-paced environment for a reputable organization that values precision, efficiency, and teamwork. Job Responsibilities: You will be responsible for maintaining accurate financial records and executing billing procedures, including: Preparing and sending invoices to clients in a timely and accurate manner. Reviewing contracts and ensuring compliance with billing terms and conditions. Resolving discrepancies and addressing billing inquiries from clients and internal departments. Assisting in month-end closing processes and reporting. Verifying billing details, reconciling accounts, and ensuring proper documentation. Collaborating with team members to ensure efficient workflow and compliance with company standards.
Are you a detail-oriented payroll detail oriented ready to make an immediate impact? Our client in Northampton, MA, is seeking a Contract Payroll Administrator to assist their organization with essential payroll functions. This is an excellent opportunity for an experienced candidate to work in a dynamic environment and contribute to the smooth operation of the team. Key Responsibilities: Accurately process payroll for employees in compliance with federal, state, and local regulations. Maintain and update payroll records, including deductions, benefits, and adjustments. Address payroll discrepancies and inquiries promptly. Ensure strict confidentiality of payroll data. Collaborate with HR and Finance teams to ensure alignment on payroll procedures. Remain current on payroll laws and regulations to ensure compliance.
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in Shelton, Connecticut. In this role, you will handle the scanning and entry of information into digital systems, ensuring accuracy and efficiency throughout the process. This position is ideal for candidates who are comfortable working independently and possess strong organizational skills.<br><br>Responsibilities:<br>• Unpack and organize books and materials for scanning and data entry.<br>• Operate scanning equipment to convert physical documents into digital formats.<br>• Accurately input data into spreadsheets and databases using Microsoft Excel.<br>• Verify and cross-check data entries to maintain accuracy.<br>• Maintain organized records and files of scanned and entered data.<br>• Communicate effectively with team members regarding data discrepancies or issues.<br>• Follow established procedures to meet deadlines and project requirements.<br>• Ensure data security and confidentiality during handling and storage.<br>• Report progress and any challenges to supervisors on a regular basis.
