17 results for Workplace Coordinator in West Chester, PA

Administrative Coordinator

Philadelphia, PA
onsite
Temporary
23.75 - 25 USD / Hourly
We are looking for a motivated and organized Administrative Coordinator to join our team located in the Greater Philadelphia Region. In this role, as an Administrative Coordinator you will support conference and event services during peak seasons, ensuring seamless execution of programs and events. This is a long-term contract position offering an exciting opportunity to work in a fast-paced and hands-on environment while contributing to high-profile initiatives. What you get to do every single day:• Plan and oversee the logistics for summer programs and conferences, including vendor coordination, facilities setup, and on-site execution.• Manage contracts and support sales activities while fostering strong client relationships.• Collaborate with program managers and cross-functional teams, including facilities, real estate, and union staff.• Conduct research on industry trends and best practices in event and conference management.• Deliver on-site support during events, including evening and weekend hours as required.• Monitor and maintain documentation related to programming, contracts, and event logistics.• Ensure effective communication with all stakeholders to address challenges and maintain smooth operations.• Uphold a high level of attention to detail and adaptability in a dynamic work environment.
2026-02-16T00:00:00Z

Administrative Coordinator

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for an organized and detail-oriented Administrative Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication. The ideal Administrative Coordinator position requires excellent multitasking abilities and a proactive approach to managing schedules and tasks. What you get to do every single day:• Handle incoming calls and provide accurate, thorough responses to inquiries.• Manage and coordinate schedules, meetings, and appointments to optimize time and efficiency.• Maintain accurate records and documentation to support administrative functions.• Collaborate with team members to ensure seamless communication and workflow.• Assist with home health administrative tasks, ensuring compliance with processes and standards.• Organize and update calendars to reflect changes and priorities.• Monitor and prioritize tasks to meet deadlines effectively.• Provide general administrative support to maintain operational excellence.• Troubleshoot and resolve issues related to scheduling or administrative processes.• Uphold confidentiality and integrity in all communications and interactions.
2026-03-04T00:00:00Z

Administrative Coordinator

Bethlehem, PA
onsite
Contract / Temporary to Hire
16 - 18 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Coordinator to join a growing team. In this essential role, you will support daily office operations, manage administrative workflows, and help drive team efficiency. Key Responsibilities:<ul><li>Provide high-level administrative and operational support to multiple departments</li><li>Coordinate office activities and manage schedules, meetings, and travel arrangements</li><li>Prepare and review reports, correspondence, and presentations</li><li>Assist with accounts payable/receivable and expense tracking</li><li>Oversee recordkeeping, data entry, and file management</li><li>Liaise between internal teams, clients, and vendors to ensure project progress</li><li>Order office supplies and maintain inventory</li><li>Support onboarding and training of new staff members</li><li>Assist with organization-wide projects and special tasks as assigned</li></ul>
2026-03-04T00:00:00Z

Payroll & Benefits Coordinator

Norristown, PA
onsite
Permanent
60000 - 75000 USD / Yearly
Robert Half has teamed up with a premier client on their search for a thorough Payroll & Benefits Coordinator. In this role, you will be responsible for the accurate and timely processing of payroll, benefits administration, and ensuring compliance with federal state, and local laws, auditing payroll, assisting with onboarding and exit interviews, maintaining accurate PTO records, processing wage garnishments, and managing the employee benefits program. We are looking for a Payroll & Benefits Coordinator who possess a high level of confidentiality, excellent organization and communication skills, and strong data analysis abilities. Major Responsibilities<ul><li>Process bi-weekly payroll using ADP Workforce Now</li><li>Maintain and audit payroll records and reports for compliance and accuracy</li><li>Administer employee benefits programs</li><li>Process enrollments, changes, and terminations in benefits systems</li><li>Respond to employee inquiries regarding payroll and resolve disputes</li><li>Support annual open enrollment communications</li><li>Maintain employee records in HRIS and ensure data integrity</li><li>Support HR projects and initiatives related to compensation, benefits, and compliance</li></ul>
2026-02-24T00:00:00Z

Facilities Coordinator

Allentown, PA
onsite
Temporary
20 - 22 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Facilities Coordinator to support the daily operations and maintenance of a local residential space. This role is essential in ensuring our facilities are safe, well-maintained, and efficiently run. The ideal candidate is organized, adept at problem-solving, and thrives in a fast-paced environment. Key Responsibilities:<ul><li>Serve as the first point of contact for all facility-related inquiries, issues, and service requests.</li><li>Coordinate and oversee building maintenance, repairs, and cleaning functions.</li><li>Liaise with vendors, contractors, and building management to schedule maintenance and ensure service delivery.</li><li>Monitor and manage office supply levels; order and restock as needed.</li><li>Assist with space planning, office moves, and desk assignments.</li><li>Track and report on facility budgets, expenses, and service metrics.</li><li>Ensure compliance with health, safety, and security regulations.</li><li>Maintain facility records, service contracts, and maintenance logs.</li></ul>
2026-02-03T00:00:00Z

Administrative Program Coordinator

Philadelphia, PA
onsite
Temporary
23.75 - 25 USD / Hourly
We are looking for a dedicated Administrative Program Coordinator to join our team on a long-term contract basis located in the Greater Philadelphia Region. In this role, you will handle a variety of advanced administrative tasks to support daily operations and ensure the seamless execution of program requirements. The ideal Administrative Program Coordinator candidate is highly organized, attentive to details, and capable of managing sensitive information with discretion while excelling in a dynamic, fast-paced environment. What you get to do every single day:• Process a high volume of monthly student requests for documents, such as Letters of Good Standing and Certificates of Malpractice, while ensuring compliance with partner institution requirements.• Assist in the timely completion of elective student applications during peak periods.• Support evaluation processes by capturing and inputting student assessments into designated platforms.• Facilitate exam proctoring responsibilities as needed.• Coordinate and distribute monthly rosters to affiliated institutions.• Oversee application platform operations, including developing user resources, monitoring submissions, and addressing incomplete portfolios.• Verify student credentials and compile required materials for application submissions.• Provide guidance to students on uploading necessary documentation and distribute essential credentials, such as insurance forms and health records, to relevant parties.• Draft and manage correspondence, reports, memoranda, and technical materials with attention to detail.• Organize and route incoming mail effectively, ensuring timely handling of all communications.
2026-02-27T00:00:00Z

HR Coordinator

Allentown, PA
onsite
Temporary
20 - 25 USD / Hourly
Robert Half is assisting a local HR team to identify a proactive HR Coordinator who will support recruiting, onboarding, HRIS updates, and day‑to‑day employee support. Ideal for a candidate seeking broad HR exposure in a collaborative environment. Key Responsibilities<ul><li>Post jobs, schedule interviews, coordinate candidate communications.</li><li>Facilitate pre‑employment steps: background checks, references, new‑hire paperwork.</li><li>Prepare onboarding materials; coordinate orientation schedules and I‑9/E‑Verify.</li><li>Maintain employee records and HRIS data accuracy (status changes, benefits, PTO).</li><li>Support benefits administration cycles and open enrollment logistics.</li><li>Assist with HR compliance documentation and reporting.</li><li>Respond to employee inquiries with professionalism and confidentiality.</li></ul>
2026-02-23T00:00:00Z

HR Coordinator

Newark, DE
onsite
Permanent
0 - 0 USD / Yearly
Incredible opportunity to join a stable company as a HR Coordinator. In this role, the HR Coordinator will be responsible for enforcing company policies and practices, maintaining compliancy, coordinating recruiting efforts, assisting with training and development, tracking application/interview status, conducting new hire onboarding, assisting with annual audits, owing the administration of the company’s compensation and benefit plans, handling 401K compliancy, monitor and track employee PTO, and processing multi-state correspondence for unemployment and disability. The ideal candidate for this role should have thorough understanding of general human resources policies/procedures, employment-related laws and regulations and the ability to multitask and pivot in a fast-paced environment. What you get to do daily· Handle internal employment-related inquiries· Benefits Administration/Enrollment· Full-Cycle Recruitment· Implement new hire orientation· Conduct employee performance reviews· Implementing best practices/human resource policies· Handle employee grievance issues· Employee engagement· Maintain knowledge of new technologies in human resources· Payroll Processing· Ensure compliance with local, state, and federal employment laws· Maintain employee files and records
2026-02-26T00:00:00Z

HR Coordinator

Malvern, PA
onsite
Contract / Temporary to Hire
25 - 25 USD / Hourly
We are looking for an experienced HR Coordinator to join a team in Malvern, Pennsylvania. This hybrid Contract to permanent position offers a unique opportunity to contribute to the HR operations of a nonprofit organization. You will play a pivotal role in supporting various human resources functions, ensuring smooth processes and compliance with policies. Responsibilities:• Coordinate recruitment activities, including posting job openings, scheduling interviews, and managing candidate communications.• Facilitate onboarding processes, including preparing necessary documentation and guiding new team members through orientation.• Ensure compliance with employment regulations, internal guidelines, and HR best practices.• Manage payroll-related administrative tasks, such as data entry, validation, and coordination with payroll service providers.• Maintain and update employee records while ensuring data accuracy and confidentiality.• Generate and analyze HR reports and dashboards to support organizational audits and tracking.• Provide general administrative support to streamline HR operations and improve efficiency.• Assist with background checks, drug screenings, and other pre-employment compliance procedures.• Collaborate with team members to address HR inquiries and resolve employee-related issues.
2026-02-26T00:00:00Z

Project Coordinator

Collegeville, PA
onsite
Permanent
55000 - 60000 USD / Yearly
Reputable services company located in the Greater Philadelphia area is looking to staff a tech savvy, Project Coordinator with proven estimating abilities. This Project Coordinator will provide administrative support to project teams, ensuring smooth coordination of project activities, documentation, and communication. In this role, the Project Coordinator will also review and confirm lead activities, complete internal audits of all active projects, assist with drafting invoices and expense reporting, monitor task completion, identify potential project risks, and ensure project processes and standards are followed. The ideal candidate must have excellent organizational skills, solid time management skills, and the ability to work in a fast paced environment. Responsibilities:<ul><li>Track and manage job file statuses to ensure all documentation is accurate and up to date.</li><li>Collaborate daily with production teams to gather and verify onsite documentation.</li><li>Prepare and review estimates based on scope details and photographs provided by production crews.</li><li>Ensure compliance with client requirements and program standards.</li><li>Audit job files thoroughly to confirm that all completed work aligns with the estimate.</li><li>Handle job close-out activities, including coordinating with the accounting team for accurate invoicing.</li><li>Provide support to other departments as needed to ensure operational efficiency.</li></ul>
2026-03-03T00:00:00Z

Client Services Coordinator

Wilmington, DE
onsite
Permanent
40000 - 45000 USD / Yearly
Stable client within the legal industry seeks a tech savvy, Client Service Coordinator with strong communication skills. This role consists of providing excellent customer engagement by drafting client correspondence and documentation, generating client invoices, distributing incoming mail and packages, forwarding onboarding documents, entering data into the company’s CRM system, collecting client payments, and coordinating with outside vendors as needed. The ideal Client Service Coordinator will also develop business plans to assist in goal setting, present product knowledge to prospective clients, negotiate agreements, and resolve all client inquiries. How you will make an impact· Assist and welcome visitors· Manage client records and documents· Assist with administrative support· Provide client/vendor support/management· Calendar Management· Generate email correspondence· Review Legal Agreement/Contracts· Document Management· Resolve transaction discrepancies
2026-02-04T00:00:00Z

Collections Coordinator

Willingboro, NJ
onsite
Permanent
50000 - 70000 USD / Yearly
Robert Half has partnered with a thriving manufacturing company on their search for an experienced Credit & Collections Coordinator. The responsibilities for this role will consist of: evaluating credit applications, monitoring customer credit limits, collecting outstanding payments, resolving billing issues, assisting with charge backs, updating credit profiles, collaborating with sales and management on credit decisions and terms, review trial balance reports, analyze customer accounts, recommending accounts for third-party collections, arranging debt payoffs, and ensuring compliance with policies and applicable credit/collections laws and regulations. Ultimately, this Credit & Collections Coordinator will process payments and refunds, update account records, and provide assistance where collection efforts are needed. How you will make an impact:· Create and maintain credit history records· Set up new client accounts· Document daily collection activity· Complete collection effort calls· Reviewing and approving credit holds· Generate legal collections documents· Spreadsheet Maintenance· Perform payment reconciliations· Assist customer service department· Develop and schedule payment plans
2026-02-27T00:00:00Z

Front Desk Coordinator

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a Front Desk Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. As a Front Desk Coordinator, you will serve as the first point of contact for residents and guests, ensuring a welcoming and detail-oriented environment. This position requires excellent organizational and communication skills to manage front desk operations effectively. What you get to do every single day: • Welcome residents and guests warmly upon arrival, providing a positive first impression.• Manage visitor check-ins and ensure guests are appropriately directed.• Address resident inquiries and escalate questions to the General Manager when necessary.• Perform various administrative and clerical tasks to support daily operations.• Maintain a tidy and organized front desk area to enhance the overall experience for visitors and residents.
2026-03-03T00:00:00Z

Front Desk Coordinator

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for an organized and personable Front Desk Coordinator to join our team located in the Greater Philadelphia Region. The Front Desk Coordinator role is a contract position, where you will play a pivotal role in ensuring smooth day-to-day operations by managing front desk activities and providing exceptional customer service. This is an excellent opportunity for a detail-oriented individual with strong communication skills and the ability to multitask effectively. What you get to do every single day:• Greet and assist visitors and clients with professionalism and warmth.• Manage a multi-line phone system, including answering and directing inbound calls efficiently.• Coordinate concierge services to meet client and customer needs.• Handle receptionist duties such as scheduling appointments and maintaining records.• Ensure the front desk area remains clean, organized, and welcoming.• Provide accurate information to inquiries and resolve issues promptly.• Collaborate with team members to support office operations.• Monitor and maintain office supplies for the front desk.• Follow company policies and procedures to uphold service standards.
2026-03-03T00:00:00Z

Stop Loss Coordinator

Feasterville-Trevose, PA
onsite
Permanent
52000 - 63000 USD / Yearly
We are looking for a highly organized and detail-oriented Stop Loss Coordinator to oversee and streamline the claims process for stop loss insurance. This role involves managing claims from submission to resolution, ensuring compliance with policies and timely reimbursements. The ideal candidate will collaborate with internal teams and carriers to maintain accurate documentation and provide updates on claims progress. Responsibilities: • Manage the complete lifecycle of stop loss claims, from submission to resolution, ensuring timely and accurate processing. • Coordinate with the Finance department to reconcile reimbursements and payments effectively. • Monitor pending claims submissions and promptly respond to carrier requests for additional information. • Review and interpret stop loss policies to confirm compliance with reimbursement and claims requirements. • Maintain thorough and organized records of claims documentation and correspondence following company procedures. • Analyze claims data and address carrier denials or requests for further clarification. • Provide regular updates to management regarding claim statuses, pending issues, and expected resolution timelines. • Collaborate with internal teams to gather necessary information for claims processing. • Perform additional duties as assigned to support the overall claims management process.
2026-01-30T00:00:00Z

AR/Collections & Order Coordinator

Trenton, NJ
onsite
Permanent
65000 - 70000 USD / Yearly
Salary is 65,000 - 70,000. Benefits include health, dental, and vision insurance, 401k, and PTO. Responsibilities:• Prepare and organize sales orders for customer approval and signatures.• Coordinate with sales representatives to verify order accuracy and ensure timely processing.• Communicate regularly with the Purchasing Manager and Dispatcher to align material needs and delivery schedules.• Provide daily updates to customers regarding order status and delivery timelines.• Address customer inquiries promptly and offer effective solutions to resolve issues.• Assist in completing credit applications and review sales orders for compliance.• Maintain accurate customer records and oversee the invoicing process.• Collaborate with team members to support departmental goals and foster a positive working environment.• Adapt to changes in workflows and procedures to optimize efficiency.• Take initiative to manage responsibilities independently while adhering to company policies.
2026-02-27T00:00:00Z

Bid Coordinator

Chadds Ford, PA
onsite
Permanent
50000 - 70000 USD / Yearly
We have partnered with a services company on their search for a Bid Coordinator with strong organizational skills. In this role, you will be responsible for coordinating and managing the various tasks involved in the settlement process including coordinating the setup of sales contracts, maintain sales forecasts, utilizing DocuSign for sending and receiving documents, assisting with administrative tasks during the sales process, managing client contract files, drafting external correspondence for settlements, and ensuring compliance with all relevant laws and regulations. The ideal Bid Coordinator should have knowledge of real estate/construction laws and transaction best practices, along with proven contract filing abilities. Major Responsibilities· Database Management· Process certificate of insurance request· Oversee the contract process· Prepare bid documents· Track and monitor contract updates/edits· POC to vendors· Coordinate with other departments· Ensure compliance with policies and procedures· Review bid proposals· Prepare weekly reports
2026-03-03T00:00:00Z