<p>Tess Gilmore with Robert Half is looking for an experienced <strong>Payroll Specialist</strong> to join her client's team. This role is responsible for managing and processing payroll accurately and on time, ensuring compliance with all federal, state, and local regulations. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced and growing environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process payroll for all employees, ensuring accuracy and timeliness.</li><li>Maintain payroll records and resolve discrepancies promptly.</li><li>Ensure compliance with tax laws and payroll regulations.</li><li>Prepare and submit payroll reports to management.</li><li>Collaborate with HR and Finance teams on payroll-related matters.</li><li>Assist with year-end reporting and audits.</li></ul><p><strong>What They Offer:</strong></p><ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow with a dynamic and expanding company.</li><li>Supportive and collaborative work environment.</li></ul><p>For immediate and confidential consideration apply here or contact Tess Gilmore with Robert Half's Rochester, NY branch today!</p>
We are looking for a detail-oriented Payroll Specialist to join our team in Rochester, New York. This Contract to permanent position offers an excellent opportunity to apply your expertise in full-cycle and multi-state payroll processing while contributing to the success of a healthcare-focused organization. The ideal candidate will possess strong problem-solving skills, a commitment to accuracy, and a thorough understanding of payroll systems and compliance standards.<br><br>Responsibilities:<br>• Administer full-cycle payroll for multi-state operations, including processing for new team members, terminations, salary adjustments, and tax imports.<br>• Verify and maintain payroll entries such as W-4 forms, reimbursements, payroll checks, and system uploads.<br>• Conduct audits to ensure accuracy in employee records, wage changes, labor allocations, and system updates.<br>• Prepare and upload tax files on a weekly, quarterly, and annual basis while coordinating payments for deductions such as garnishments.<br>• Monitor payroll systems for errors and resolve issues, escalating concerns to vendors when necessary.<br>• Support compliance initiatives by identifying process gaps and recommending improvements.<br>• Generate payroll reports, track timecard metrics, and manage year-end activities such as W-2 distribution.<br>• Develop and maintain payroll and deduction schedules using systems such as UKG Pro, UKG Ready, and Excel.<br>• Address employee and supervisor inquiries related to payroll, earnings, and employment verification.<br>• Facilitate payroll training for supervisors and new team members, covering timekeeping systems, direct deposits, and mobile app access.
<p>Hannah Savage with Robert Half is seeking a Payroll Specialist for a client of hers who will be responsible for processing payroll for their workforce, ensuring compliance with federal, state, and local regulations, and supporting employees with payroll-related questions. This role requires strong attention to detail, a high level of confidentiality, and the ability to thrive in a fast-paced, growth-oriented environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process bi-weekly/weekly/monthly payroll accurately and on time for exempt and non-exempt employees</li><li>Maintain and audit payroll records, including earnings, deductions, taxes, and garnishments</li><li>Ensure compliance with federal, state, and local payroll laws and regulations</li><li>Serve as a point of contact for employee payroll questions and issue resolution</li><li>Partner with HR and Finance on new hires, terminations, benefits deductions, and adjustments</li><li>Prepare payroll reports and support audits as needed</li><li>Assist with year-end activities including W-2 processing and reconciliation</li><li>Support process improvements as the organization continues to grow and evolve</li></ul><p><br></p><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today! </p>
<p>Tess Gilmore with Robert Half is seeking an experienced <strong>Payroll Manager</strong> to oversee and manage all aspects of payroll operations for her client's organization. This role is critical in ensuring accurate and timely payroll processing, compliance with federal and state regulations, and maintaining strong relationships with union representatives. The ideal candidate will have extensive experience in payroll management within the construction industry and a proven ability to handle complex payroll systems.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage end-to-end payroll processing for all employees, including unionized staff</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Maintain accurate payroll records and reporting</li><li>Collaborate with HR and Finance teams on payroll-related matters</li><li>Oversee payroll tax filings and reconciliations</li><li>Utilize payroll systems (ADP and Timberline experience is a plus)</li><li>Address and resolve payroll discrepancies and employee inquiries promptly</li></ul><p>For immediate and confidential consideration apply here or contact Tess Gilmore with Robert Half's Rochester, NY branch today!</p>
<p>Hannah Savage with Robert Half is looking for an experienced Payroll Manager to oversee and streamline payroll operations for a growing organization in the construction industry out of Rochester, NY. In this role, you will act as the subject matter expert for payroll processes, ensuring compliance with regulations while driving efficiency and continuous improvement. You will lead a team of payroll specialists, fostering their growth and delivering high-quality service to internal and external stakeholders. </p><p><br></p><p>Responsibilities:</p><p>• Supervise and manage payroll team members, including scheduling, workload distribution, and performance evaluations.</p><p>• Process bi-weekly, multistate payroll ensuring compliance with federal, state, and local regulations.</p><p>• Serve as the escalation point for payroll errors, corrections, and employee concerns, providing timely resolutions.</p><p>• Oversee payroll adjustments, off-cycle payroll runs, and deductions such as levies, garnishments, and arrears.</p><p>• Conduct audits for payroll processing, validate timecard data corrections, and prepare necessary adjustments.</p><p>• Ensure accurate quarter-end and year-end payroll adjustments and reporting.</p><p>• Identify and implement process improvements to optimize payroll operations and define standards for new procedures.</p><p>• Lead Oracle Payroll projects, including strategy development, implementation, and system optimization.</p><p>• Prepare and submit internal payroll audits and documentation for compliance and management review.</p><p>• Collaborate with multidisciplinary teams to maintain operational excellence and high-quality service delivery.</p><p><br></p><p><strong>For immediate and confidential consideration, apply today or reach out to Hannah Savage with Robert Half's Rochester, NY branch directly!</strong></p>
<p>Robert Half is looking for an Accounting Manager to oversee financial operations and ensure accuracy in reporting. This role requires a strong background in accounting practices, leadership abilities, and the capability to manage payroll and compliance tasks effectively. Join this growing team and contribute to maintaining the integrity of our financial processes.</p><p><br></p><p>Responsibilities:</p><p>• Perform detailed bank reconciliations to ensure accuracy in financial records.</p><p>• Oversee payroll operations and provide guidance to payroll clerks handling daily tasks.</p><p>• Manage sales tax filings in compliance with regulatory requirements.</p><p>• Lead the month-end closing process, ensuring timely and accurate completion.</p><p>• Prepare and analyze financial statements to support strategic decision-making.</p><p>• Review and post journal entries to maintain the general ledger.</p><p>• Conduct financial audits and ensure compliance with established standards.</p><p>• Provide leadership and mentoring to the accounting team.</p><p>• Identify opportunities for process improvements and implement solutions.</p><p>• Collaborate with other departments to align financial operations with company goals.</p>
<p>Tess Gilmore with Robert Half is seeking an experienced and detail-oriented Accounts Payable Specialist to join our growing team. This role is responsible for managing the full cycle of accounts payable, ensuring accuracy and timeliness in processing invoices and payments. The ideal candidate will have a strong understanding of A/P processes and a commitment to maintaining financial integrity.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process and verify invoices, ensuring proper coding and approvals.</li><li>Manage vendor accounts and resolve discrepancies promptly.</li><li>Prepare and execute payments via checks, ACH, and other methods.</li><li>Reconcile A/P transactions and assist with month-end closing.</li><li>Maintain accurate records and documentation for compliance and audits.</li><li>Collaborate with internal teams to ensure smooth financial operations.</li></ul><p>For immediate and confidential consideration apply here or contact Tess Gilmore with Robert Half's Rochester, NY branch today!</p>
<p>Hannah Savage with Robert Half is seeking a detail-oriented Contract Administrator to join her client's team in Rochester, New York. This role involves supporting 3 project managers with critical administrative tasks, ensuring smooth contract management processes, and maintaining accurate documentation. The ideal candidate will bring expertise in contract administration and billing, along with strong organizational skills. Previous construction industry experience is a must have for this position.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to multiple project managers, ensuring timely completion of tasks.</p><p>• Prepare and manage documentation required for bids, ensuring accuracy and compliance.</p><p>• Handle contract billings, including creating and submitting invoices to clients.</p><p>• Submit certified payrolls in alignment with project requirements.</p><p>• Manage monthly billing processes and ensure deadlines are met efficiently.</p><p>• Coordinate pre-bid activities, including gathering necessary documents and details.</p><p>• Maintain organized records of contracts and client-related documentation.</p><p>• Communicate with clients to provide required documents and address inquiries.</p><p><br></p><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch TODAY!</p>
<p>Nick Pignato is seeking a meticulous and experienced Bookkeeper/Office Manager to join our team based in Rochester, New York. In this role, you will play a crucial role in the financial management and integrity of our operations, ensuring accuracy in the processing of transactions and the maintenance of financial records. This role falls within the construction industry and is based in a traditional office setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of bookkeeping including accounts payable and receivable, and bank reconciliations.</p><p>• Accurately enter data into relevant accounting systems.</p><p>• Ensure all financial records are maintained and updated as necessary.</p><p>• Handle monthly close processes and communicate any issues.</p><p>• Conduct account reconciliation activities to ensure accuracy and conformity with applicable policies.</p><p>• Utilize Microsoft Excel for data organization and financial tracking.</p><p>• Manage payroll processes, ensuring all employees are paid accurately and on time.</p><p>• Utilize QuickBooks for managing and processing financial data.</p><p>• Monitor customer accounts and follow up on any outstanding payments.</p><p>• Assist in the preparation and processing of financial reports</p>
<p>We are looking for a detail-oriented Full Charge Bookkeeper to join our team in Seneca Falls, New York. This position is ideal for someone with strong financial management skills and a passion for organization. The role involves overseeing bookkeeping operations for a seasonal resort, managing payroll, and assisting with administrative and HR tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of bookkeeping, including accounts payable (AP) and accounts receivable (AR).</p><p>• Perform bank reconciliations and ensure accuracy for financial records.</p><p>• Prepare and post journal entries to maintain organized accounting data.</p><p>• Handle payroll processing for approximately 25 employees.</p><p>• Assist with month-end closing procedures and financial reporting.</p><p>• Provide support for HR functions, including administrative tasks related to employee management.</p><p>• Collaborate on organizational changes, such as merging park operations.</p><p>• Utilize QuickBooks Online and Excel to manage financial data efficiently.</p><p>• Ensure compliance with internal financial policies and procedures.</p><p>• Support other company divisions during the resort’s off-season with financial tasks.</p>
<p>Tess Gilmore with Robert Half is looking for someone to join her client's dynamic and growing team as a Bookkeeper! We’re looking for a detail-oriented professional who thrives in a fast-paced environment and is passionate about accuracy and organization. In this role, you’ll manage day-to-day financial transactions, maintain precise records, and support the accounting function to ensure the financial health of the business.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Record and reconcile daily financial transactions.</li><li>Maintain general ledgers and prepare financial statements.</li><li>Process accounts payable and accounts receivable.</li><li>Reconcile bank and credit card statements.</li><li>Assist with payroll and tax filings as needed.</li><li>Ensure compliance with company policies and relevant regulations.</li></ul><p>For immediate and confidential consideration apply here or contact Tess Gilmore with Robert Half's Rochester, NY branch today!</p>
<p>Our client, a well-respected and mission-driven <strong>nonprofit organization</strong>, is seeking an experienced <strong>Bookkeeper</strong> to manage the day-to-day accounting functions across <strong>multiple affiliated entities</strong>. This is a rewarding opportunity for a detail-oriented professional who enjoys keeping organizations financially organized while supporting meaningful community-focused work.</p><p>This role offers an excellent <strong>work–life balance</strong>, including a <strong>35-hour workweek with most Fridays off</strong>, and a stable, supportive environment where your work truly makes an impact.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Maintain books for multiple nonprofit entities</li><li>Handle <strong>Accounts Payable and Accounts Receivable</strong> processes</li><li>Post and reconcile <strong>general ledger</strong> transactions</li><li>Prepare and record <strong>revenue entries</strong>, including grants, donations, and program income</li><li>Process <strong>payroll</strong> and related journal entries</li><li>Perform bank and credit card reconciliations</li><li>Assist with month-end and year-end close activities</li><li>Support audit preparation and provide documentation as needed</li><li>Maintain organized financial records in accordance with nonprofit and fund accounting standards</li><li>Collaborate with internal stakeholders to ensure accurate financial reporting</li></ul><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!</p>
We are looking for an A/R Recovery Representative I (Tier II) to join our team in Rochester, New York. In this long-term contract role, you will play a vital part in ensuring the accurate and timely resolution of outstanding invoices while delivering exceptional customer service to both internal and external stakeholders. This position requires a proactive approach to mitigating financial risks and addressing billing disputes with attention to detail.<br><br>Responsibilities:<br>• Resolve past-due invoices promptly and accurately to minimize financial risks.<br>• Provide excellent customer service to both internal and external clients, ensuring effective communication and dispute resolution.<br>• Educate clients, partners, and internal teams on resolution processes and billing procedures.<br>• Utilize available systems and resources to address disputes and recover owed revenue.<br>• Maintain compliance with established departmental policies and procedures.<br>• Participate in ongoing training to continually enhance skills and knowledge.<br>• Develop and maintain a working knowledge of company products and services, including payroll, human resources, and acquired portfolios.<br>• Balance service delivery with effective collection strategies to protect company interests.<br>• Collaborate with external partners and departments to streamline recovery processes.<br>• Apply strong organizational skills to manage workload and meet resolution deadlines.
<p>Hannah Savage with Robert Half is looking for a detail-oriented and organized Full Charge Bookkeeper to join her client's team in Rochester, New York. This role is essential in maintaining accurate financial records, processing transactions, and supporting key accounting functions. The ideal candidate will excel in managing diverse bookkeeping tasks and thrive in a fast-paced financial services environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee time and billing activities, including reviewing time entries, generating invoices, posting payments, and issuing credits.</p><p>• Update and maintain accurate client information in financial systems.</p><p>• Compile and run detailed reports from time and billing software.</p><p>• Handle accounts payable and accounts receivable tasks efficiently.</p><p>• Perform general ledger activities, maintaining precise financial records.</p><p>• Reconcile bank accounts to ensure consistency and accuracy in financial statements.</p><p>• Support month-end close processes to finalize financial reporting.</p><p><br></p><p><strong>For immediate, confidential consideration contact Hannah Savage with Robert Half's Rochester, NY branch TODAY!</strong></p>
We are looking for a detail-oriented Accounting Clerk to join our team in Rochester, New York. As part of this long-term contract position, you will play a key role in maintaining financial accuracy and assisting with critical accounting tasks. This opportunity is ideal for individuals with strong organizational skills and a commitment to compliance and precision.<br><br>Responsibilities:<br>• Process accounts payable and receivable transactions efficiently and accurately.<br>• Record daily financial transactions into the accounting system to ensure up-to-date records.<br>• Prepare and reconcile bank deposits and statements to maintain financial accuracy.<br>• Assist with month-end and year-end closing activities, ensuring timely reporting.<br>• Maintain well-organized financial records and filing systems for easy retrieval.<br>• Generate reports and spreadsheets as requested to support data analysis.<br>• Manage invoice processing, track expenses, and maintain communication with vendors.<br>• Reconcile purchase orders, invoices, and payment statements for accuracy.<br>• Ensure compliance with company policies and procedures in all financial operations.<br>• Provide administrative support to the accounting and finance team as needed.
We are looking for a motivated and detail-oriented Accounts Payable Clerk to join our team in Rochester, New York. In this Contract to permanent position, you will play a key role in supporting the financial operations of a growing organization within the healthcare industry. This is an excellent opportunity for career advancement in a fast-paced and dynamic environment.<br><br>Responsibilities:<br>• Manage administrative and clerical tasks for the Accounts Payable and Finance Department to ensure smooth operations.<br>• Execute daily financial processes and controls with accuracy while adhering to company policies and compliance standards.<br>• Deliver excellent customer service to internal business partners and address inquiries in a timely manner.<br>• Assist with both internal and external audits by providing necessary documentation and support.<br>• Open, sort, and distribute department mail efficiently to maintain workflow.<br>• Organize, log, and file invoices, checks, and other financial documents for easy retrieval and record-keeping.<br>• Verify and process checks, including handling expedited requests when necessary.<br>• Contribute to special projects as assigned by management to support departmental goals.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Rochester, New York. This role involves managing various aspects of accounts payable processes, ensuring accuracy in financial transactions, and supporting the overall efficiency of the accounting department. An excellent opportunity for professionals seeking a dynamic position in the rental and leasing services industry.<br><br>Responsibilities:<br>• Process invoices by matching, batching, and coding them accurately.<br>• Enter financial data into the general ledger and ensure all entries are precise.<br>• Address inquiries related to accounts payable and provide timely resolutions.<br>• Maintain organized and up-to-date records of all accounts payable transactions.<br>• Assist in reconciling accounts and resolving discrepancies as needed.<br>• Collaborate with team members to streamline accounts payable workflows.<br>• Verify and ensure compliance with company policies and procedures for payments.<br>• Support month-end close activities by preparing relevant documentation.<br>• Communicate with vendors to clarify payment details and resolve any issues.<br>• Provide administrative support to the accounting department when necessary.
We are looking for an experienced Accounts Payable Clerk to join our team in Rochester, New York. In this Contract to permanent role, you will play a key part in ensuring the efficient management of financial transactions and maintaining accurate records. This position is ideal for someone with strong attention to detail, organizational skills, and a commitment to accuracy.<br><br>Responsibilities:<br>• Process and manage a high volume of invoices, ensuring accuracy and timely payment.<br>• Perform account reconciliations to verify ledger accuracy and resolve discrepancies.<br>• Handle check runs and prepare payments in compliance with company policies.<br>• Code invoices accurately and ensure proper allocation to accounts.<br>• Maintain and update financial records through precise data entry.<br>• Collaborate with vendors and internal teams to address invoice-related issues.<br>• Utilize accounting software such as QuickBooks, SAP, Oracle, and QuickBooks Online.<br>• Generate reports and provide analysis related to accounts payable activities.<br>• Ensure compliance with financial regulations and company procedures.
We are looking for a detail-oriented Accounting Assistant to join our team in Rochester, New York. In this long-term contract position, you will play a key role in managing financial transactions, ensuring accuracy in accounts, and supporting overall accounting operations. This opportunity is ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions accurately and efficiently.<br>• Conduct regular bank reconciliations to ensure financial data integrity.<br>• Utilize QuickBooks software to manage and maintain financial records.<br>• Code invoices and ensure proper categorization for reporting purposes.<br>• Assist in monitoring and resolving discrepancies in financial data.<br>• Collaborate with team members to streamline accounting processes and workflows.<br>• Prepare and maintain detailed financial documentation for audits or reviews.<br>• Support month-end and year-end closing activities.<br>• Respond to vendor inquiries and resolve payment-related issues promptly.<br>• Ensure compliance with accounting standards and company policies.
<p>Hannah Savage with Robert Half is seeking a motivated and detail-oriented <strong>Accounting Clerk</strong> to join her client's growing team. This is an excellent opportunity for someone looking to start their career in accounting and grow within an organization that values development and advancement.</p><p><br></p><p>*This will move quickly!</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions with precision and timeliness.</p><p>• Enter and manage orders while preparing accurate quotes for clients.</p><p>• Provide support with general administrative duties as needed to ensure smooth operations.</p><p>• Gradually take on additional responsibilities such as assisting with journal entries and financial analysis.</p><p>• Maintain accurate records and ensure compliance with company policies and procedures.</p><p>• Collaborate with team members to address discrepancies and resolve financial issues.</p><p>• Assist in invoice processing and ensure timely payments.</p><p>• Use QuickBooks for data entry and financial management tasks.</p><p>• Identify opportunities for process improvement and contribute to organizational growth.</p><p><br></p><p><strong>For immediate, confidential consideration apply today or contact Hannah Savage with Robert Half's Rochester, NY branch TODAY!</strong></p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Caledonia, New York. In this role, you will play a key part in managing financial transactions and ensuring the accuracy of accounts payable processes across multiple locations. This position offers a dynamic work environment with opportunities to contribute to month-end close and reconciliation tasks.<br><br>Responsibilities:<br>• Process accounts payable invoices by entering them into the accounting system, matching purchase orders with receipts, and obtaining necessary approvals.<br>• Categorize expenses accurately and ensure proper coding for financial reporting.<br>• Perform monthly reconciliations of both the general ledger and vendor statements to maintain financial accuracy.<br>• Prepare weekly check runs, review them with the supervisor, and ensure timely processing of payments.<br>• Assist in the preparation of the trial balance and contribute to month-end closing activities.<br>• Support accounts payable functions across various locations, ensuring consistency and compliance.<br>• Collaborate with the controller to address discrepancies and maintain efficient workflows.<br>• Utilize QuickBooks and Excel to manage data and generate reports as needed.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Geneva, New York. In this long-term contract role, you will play a critical part in maintaining accurate and efficient financial operations, ensuring that invoices are processed and payments are managed promptly. This is an excellent opportunity for someone with a strong background in accounts payable and a commitment to precision.<br><br>Responsibilities:<br>• Accurately process and code invoices, ensuring compliance with company policies and procedures.<br>• Perform regular check runs to facilitate timely payments to vendors and suppliers.<br>• Verify invoice details and resolve discrepancies with vendors or internal teams.<br>• Maintain organized records of all accounts payable transactions for auditing and reporting purposes.<br>• Collaborate with other departments to ensure smooth financial operations and resolve payment-related issues.<br>• Assist in month-end closing activities by reconciling accounts and preparing necessary reports.<br>• Monitor accounts payable aging reports and take appropriate actions to address overdue invoices.<br>• Ensure adherence to internal controls and compliance with financial regulations.<br>• Respond promptly to inquiries regarding payment status or invoice processing.<br>• Continuously seek opportunities to improve the efficiency of accounts payable processes.
