We are looking for a dedicated and detail-oriented Tax Services Specialist to join our team in Rochester, New York. In this long-term contract position, you will play a crucial role in providing exceptional customer service while managing tax-related tasks with a high level of accuracy and efficiency. This is an excellent opportunity for professionals who thrive in fast-paced environments and have strong communication and problem-solving skills.<br><br>Responsibilities:<br>• Ensure prompt follow-up and resolution of outstanding issues in accordance with established service level agreements.<br>• Develop and maintain a solid understanding of company products, policies, and procedures to effectively assist clients.<br>• Organize and prioritize tasks with a focus on time-sensitive responsibilities and daily deadlines.<br>• Support internal and external clients by completing payments and filings, assisting with tax agency account registrations, and resolving tax notice issues.<br>• Conduct research and analyze tax-related data to ensure accurate resolution and reporting.<br>• Perform data entry, create spreadsheets, and verify data to maintain accurate records.<br>• Utilize systems such as Oracle, MasterTax, Prism, Salesforce, ClientSpace, and Microsoft Office tools to streamline workflow and manage tasks effectively.<br>• Uphold company values, including integrity, service, innovation, partnership, accountability, and respect.<br>• Collaborate with team members and other departments to address client needs and improve service delivery.<br>• Take on additional responsibilities as needed to support the team and meet organizational objectives.
We are looking for a detail-oriented Tax Services Specialist to join our team on a contract basis in Rochester, New York. In this role, you will provide exceptional customer support while managing a range of tax-related tasks in a fast-paced environment. The ideal candidate will demonstrate strong communication skills, problem-solving abilities, and a commitment to delivering high-quality results.<br><br>Responsibilities:<br>• Follow up promptly on outstanding items to ensure timely resolution in accordance with service level agreements.<br>• Develop and maintain a thorough understanding of company products, policies, and procedures.<br>• Organize and prioritize daily tasks with a focus on meeting time-sensitive deadlines.<br>• Support both internal and external clients by completing payments, filings, and assisting with tax agency account registrations.<br>• Research and resolve tax notices while ensuring accurate data entry and verification.<br>• Utilize tools such as Oracle, MasterTax, Prism, Salesforce, ClientSpace, and Microsoft Office products to complete tasks effectively.<br>• Uphold the company’s values, including integrity, service, innovation, partnership, accountability, and respect.<br>• Create and manage spreadsheets to streamline data organization and reporting.<br>• Provide excellent customer service by addressing inquiries and resolving issues efficiently.<br>• Perform additional duties as assigned to support the team.
<p>We are looking for an organized and detail-oriented Payroll/HR Clerk to join our team in Rochester, New York. In this role, you will manage payroll functions for one of our companies while providing HR support across multiple entities. This position offers a unique opportunity to contribute to both operational efficiency and employee satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for approximately 200-300 employees, depending on the time of year, ensuring accuracy and compliance with salary and hourly pay structures.</p><p>• Manage HR tasks for multiple entities, including overseeing the full onboarding process for new team members.</p><p>• Initiate and track background checks to ensure compliance with company standards.</p><p>• Handle unemployment claims and follow-ups as required.</p><p>• Prepare and manage new employee paperwork, ensuring all documentation is complete and accurate.</p><p>• Collaborate with the HR Manager to address employee concerns and support organizational needs.</p><p>• Maintain accurate payroll and HR records using Paychex systems.</p><p>• Ensure adherence to employment laws and regulations across all companies.</p><p>• Support additional administrative tasks as needed to enhance HR and payroll operations.</p>
<p>We are looking for an experienced Accounting Manager/Supervisor to join our team in Penfield, New York. This role requires a versatile individual who thrives in a dynamic environment and can handle multiple responsibilities, ranging from financial reporting to overseeing key accounting processes. If you have a strong background in accounting and enjoy managing diverse tasks, this position is an excellent fit.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p>Responsibilities:</p><p>• Oversee month-end close procedures, ensuring accurate and timely completion of all accounting tasks.</p><p>• Manage invoicing processes and ensure payroll postings are handled efficiently.</p><p>• Supervise billing operations, accounts payable (AP), and accounts receivable (AR) functions.</p><p>• Prepare and review financial reports, ensuring compliance with regulatory standards.</p><p>• Handle project and cost accounting, maintaining precise records and supporting budgetary goals.</p><p>• Reconcile accounts and maintain the general ledger to ensure accurate financial information.</p><p>• Review and post journal entries to ensure proper accounting practices are followed.</p><p>• Collaborate with auditors during financial statement audits, providing necessary documentation and support.</p>
<p>We are looking for an experienced Human Resources (HR) Manager to join our team on a contract basis. This role requires a proactive and adaptable individual who thrives in a fast-paced environment and can contribute effectively to various HR functions, including payroll management, benefits administration, compliance, and employee relations. The position involves working closely with the HR team to support organizational goals and ensure smooth operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee payroll processes for both union and non-union employees, ensuring accuracy and compliance with regulations.</p><p>• Administer benefits programs and assist employees with enrollment and inquiries.</p><p>• Handle employee relations matters, providing guidance and resolution to support a positive workplace environment.</p><p>• Manage recruitment efforts, particularly for sales positions, and facilitate onboarding for new hires.</p><p>• Ensure compliance with labor laws and company policies, conducting audits as necessary.</p><p>• Collaborate with the HR Director and team to streamline processes and improve overall efficiency.</p><p>• Utilize HRIS systems to maintain accurate records and generate reports.</p><p>• Assist with interim support for payroll and compliance-related tasks.</p><p>• Provide on-site HR presence daily, fostering strong communication and support for staff.</p><p>• Contribute to creating a hybrid work model while maintaining effective HR operations.</p>
<p>Nick Pignato is seeking a meticulous and experienced Bookkeeper/Office Manager to join our team based in Rochester, New York. In this role, you will play a crucial role in the financial management and integrity of our operations, ensuring accuracy in the processing of transactions and the maintenance of financial records. This role falls within the construction industry and is based in a traditional office setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of bookkeeping including accounts payable and receivable, and bank reconciliations.</p><p>• Accurately enter data into relevant accounting systems.</p><p>• Ensure all financial records are maintained and updated as necessary.</p><p>• Handle monthly close processes and communicate any issues.</p><p>• Conduct account reconciliation activities to ensure accuracy and conformity with applicable policies.</p><p>• Utilize Microsoft Excel for data organization and financial tracking.</p><p>• Manage payroll processes, ensuring all employees are paid accurately and on time.</p><p>• Utilize QuickBooks for managing and processing financial data.</p><p>• Monitor customer accounts and follow up on any outstanding payments.</p><p>• Assist in the preparation and processing of financial reports</p>
We are looking for an experienced and detail-oriented Bookkeeper/Accounting Assistant to join a family-owned construction company in Rochester, New York. In this position, you will play a key role in managing daily financial operations and ensuring the accuracy of accounting records. This opportunity is ideal for someone who thrives in a collaborative, small-team environment and enjoys handling varied responsibilities.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, ensuring timely and accurate transactions.<br>• Perform daily financial entries and reconcile accounts during month-end closing.<br>• Process payroll data with a focus on accuracy, using Sage 300 software.<br>• Assist in transitioning payroll operations to an external service provider.<br>• Utilize HH2 software for accounts payable document entry and ensure proper integration with Sage systems.<br>• Maintain and update the general ledger, preparing journal entries as needed.<br>• Ensure the integrity of financial data through meticulous review and organization.<br>• Work closely with team members to address accounting-related queries and provide support.<br>• Adhere to company policies and accounting standards to maintain compliance.<br>• Contribute to a collaborative office environment by sharing responsibilities and communicating effectively.
We are looking for a detail-oriented and organized Accounting Clerk to join our team in Rochester, New York. This is a Contract-to-permanent position, offering the opportunity to grow within the company after an initial contract period. The ideal candidate will bring strong accounting expertise, excellent problem-solving skills, and the ability to thrive in a dynamic work environment. If you are passionate about accounting and enjoy working on a variety of financial tasks, this role is for you.<br><br>Responsibilities:<br>• Perform month-end close activities, including reviewing and reconciling general ledger accounts.<br>• Prepare and maintain trial balances and general ledger chart of accounts.<br>• Post journal entries and accruals on a monthly, quarterly, and yearly basis.<br>• Conduct account analysis and reconciliation, including bank statements and intercompany accounts.<br>• Assist in preparing financial statements and fixed asset schedules.<br>• Support tax return preparation for various categories such as sales, payroll, and corporate taxes.<br>• Provide audit support by gathering and organizing necessary documentation.<br>• Perform variance analysis and generate ad-hoc financial reports as needed.<br>• Reconcile sub-ledgers to ensure alignment with general ledger balances.<br>• Collaborate with the team to assess and improve internal controls and risk management processes.
We are looking for a dedicated and meticulous Accounting Assistant to join our team in Rochester, New York. In this Contract-to-permanent position, you will play a pivotal role in ensuring the accuracy of financial records, managing daily transactions, and supporting essential accounting functions. This is an excellent opportunity for someone with strong organizational skills and a solid understanding of bookkeeping practices.<br><br>Responsibilities:<br>• Accurately record and classify daily financial transactions to ensure organized bookkeeping.<br>• Manage accounts payable and receivable processes, including invoice handling and payment tracking.<br>• Perform reconciliation of bank and credit card statements to maintain financial accuracy.<br>• Maintain well-organized and up-to-date financial documentation for easy access and review.<br>• Prepare and issue invoices while proactively following up on outstanding payments.<br>• Assist in processing payroll and maintaining accurate employee records.<br>• Contribute to month-end and year-end closing activities to meet reporting deadlines.<br>• Generate basic financial reports to provide insights and support decision-making.
We are looking for a dedicated and detail-oriented Accounts Receivable Associate to join our team on a long-term contract basis. In this role, you will play a key part in ensuring the accuracy of financial transactions, processing cash receipts, and maintaining compliance with company standards. This position is based in West Henrietta, New York, and offers an opportunity to thrive in a fast-paced environment while contributing to the success of our payroll services operations.<br><br>Responsibilities:<br>• Process and accurately post daily incoming cash to appropriate client accounts and invoices based on provided remittance details.<br>• Ensure all cash transactions are completed and posted within the same business day to maintain timely processing.<br>• Verify invoices for appropriate backup documentation and address discrepancies with internal teams as needed.<br>• Collaborate with internal departments to resolve missing or incorrect information related to accounts receivable.<br>• Conduct research and reconciliation of financial data to ensure compliance with company policies and standards.<br>• Monitor transactions for potential fraudulent activity and report findings during verification processes.<br>• Maintain consistency and accuracy in financial records while adhering to internal controls and accounting policies.<br>• Support ad hoc financial reporting tasks and ensure proper documentation of all transactions.<br>• Build strong client relationships through effective communication and prompt resolution of payment issues.<br>• Utilize accounting systems and software to streamline processes and improve efficiency.
We are looking for a skilled Bookkeeper to join our team on a contract to permanent basis in Auburn, New York. In this role, you will be responsible for managing essential financial tasks, ensuring accurate records, and supporting the organization with administrative functions. This is an excellent opportunity to utilize your expertise in bookkeeping and accounting software while contributing to the smooth operation of our financial processes. <br> Responsibilities: • Oversee daily bookkeeping activities, including recording financial transactions and maintaining accurate records. • Process payroll for a workforce of up to 50 employees using the HR1 system. • Prepare and manage billing and invoicing operations to ensure timely payments. • Perform journal entries and reconcile accounts to maintain financial accuracy. • Assist the executive board with administrative tasks and related support. • Organize and maintain filing systems to ensure easy access to financial information. • Utilize Sage 50 (Peach Tree) accounting software for bookkeeping and financial management. • Leverage Microsoft Excel for data analysis, reporting, and tracking financial information.
We are looking for a highly organized and detail-oriented AP/AR Clerk to join our team in Rochester, New York. In this long-term contract role, you will play a key part in maintaining accurate financial records and supporting the accounting team with essential tasks. The ideal candidate is skilled in accounts payable and receivable processes, with a strong focus on precision and efficiency.<br><br>Responsibilities:<br>• Process accounts payable invoices, ensuring accurate coding and timely check runs.<br>• Manage accounts receivable tasks, including recording cash receipts and assisting with collection efforts.<br>• Enter and maintain financial data in accounting systems with a high level of accuracy.<br>• Update and manage transaction details in Excel spreadsheets as required.<br>• Provide administrative and general support to the accounting team as needed.<br>• Collaborate with team members to ensure compliance with company financial policies.<br>• Assist in identifying and resolving discrepancies in financial records.<br>• Support the preparation of reports and summaries related to accounts payable and receivable.
We are looking for a detail-oriented and organized Accounting Clerk to join our team in Rochester, New York. This position offers an excellent opportunity to contribute to financial operations by managing accounts payable, accounts receivable, and other accounting tasks. The ideal candidate will have experience with QuickBooks and demonstrate exceptional accuracy in data entry and invoice processing.<br><br>Responsibilities:<br>• Process and manage accounts payable transactions, ensuring timely and accurate payments.<br>• Handle accounts receivable tasks, including generating invoices and tracking payments.<br>• Maintain and update financial records using QuickBooks software.<br>• Perform accurate data entry for financial documents and transactions.<br>• Review and reconcile invoices to ensure accuracy and resolve discrepancies.<br>• Assist in preparing financial reports and summaries for management review.<br>• Support month-end and year-end financial closing processes.<br>• Communicate with vendors and clients to address payment or billing inquiries.<br>• Ensure compliance with company policies and applicable financial regulations.<br>• Contribute to process improvements to enhance efficiency in accounting operations.
We are looking for an experienced Bookkeeper to join our team on a contract basis in Rochester, New York. In this role, you will play a crucial part in managing financial records and ensuring accuracy in all bookkeeping activities. The ideal candidate has a strong background in accounting principles and is proficient in QuickBooks and other financial tools.<br><br>Responsibilities:<br>• Manage and maintain accurate financial records, including accounts payable (AP) and accounts receivable (AR).<br>• Perform bank reconciliations to ensure all transactions are properly recorded and accounted for.<br>• Utilize QuickBooks to track financial data and generate reports as needed.<br>• Oversee the general ledger to ensure accuracy and compliance with accounting standards.<br>• Prepare financial statements and assist with month-end and year-end closing procedures.<br>• Handle vendor invoices and payments in a timely and efficient manner.<br>• Monitor and resolve discrepancies in financial accounts and transactions.<br>• Utilize Microsoft Excel to analyze data and compile financial reports.<br>• Collaborate with team members to support financial audits and ensure compliance with regulations.
<p>Nick Pignato is looking for an experienced Bookkeeper to join our team in Henrietta, New York. This position will play a key role in managing accounting functions for multiple construction entities, with a primary focus on accounts payable and contract billing. The ideal candidate will thrive in a fast-paced environment and bring expertise in construction-related accounting processes.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable, ensuring timely and accurate payments to vendors and subcontractors.</p><p>• Oversee contract billing, including small time and material billings, while maintaining accurate records.</p><p>• Perform job costing and coding for construction projects to ensure proper financial tracking.</p><p>• Handle a high volume of invoices, processing between 600-700 per month efficiently.</p><p>• Issue purchase orders for subcontractors and ensure compliance with insurance certifications.</p><p>• Conduct time and material billing for various projects and maintain vendor compliance.</p><p>• Utilize Sage 300 (formerly Timberline) for all accounting functions and reporting.</p><p>• Collaborate with team members to maintain organized and up-to-date financial documentation.</p><p>• Ensure monthly accounts payable processes are completed within the designated timeline.</p>
