We are looking for a dedicated Location Services Specialist to join our team in Milwaukee, Wisconsin. In this role, you will provide exceptional support and assistance with front desk operations and hiring processes. This is a long-term contract position, offering an excellent opportunity for individuals who excel in organization and customer service.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, welcoming visitors and handling inquiries professionally.<br>• Manage and coordinate daily administrative tasks to ensure smooth office operations.<br>• Assist with hiring processes, including scheduling interviews and maintaining accurate records.<br>• Maintain a clean and organized reception area to create a positive first impression.<br>• Ensure all incoming calls and messages are handled promptly and directed to the appropriate team members.<br>• Support staff with administrative needs, such as scheduling meetings and preparing documents.<br>• Monitor and order office supplies to ensure availability for all employees.<br>• Collaborate with different departments to streamline internal communication and processes.<br>• Handle sensitive information with confidentiality and professionalism.<br>• Provide general office support to enhance overall workplace efficiency.
We are looking for a detail-oriented and friendly Receptionist to join our team in Madison, Wisconsin. This Contract-to-Permanent position requires an individual who excels at creating a welcoming environment while efficiently managing front desk operations. The ideal candidate will have strong organizational skills and a customer-focused approach, ensuring the smooth functioning of daily administrative tasks.<br><br>Responsibilities:<br>• Open and prepare the reception area each morning, including turning on lights and ensuring cleanliness.<br>• Welcome and direct clients as they arrive, providing a positive first impression.<br>• Maintain the reception area in an organized and presentable condition at all times.<br>• Load and unload the dishwasher as needed to support a tidy office environment.<br>• Sort incoming mail and ensure timely delivery to the appropriate recipients.<br>• Handle and lift packages as required, ensuring proper distribution.<br>• Provide general administrative support to assist in the daily operations of the office.
<p>Robert Half is partnering with a Brookfield manufacturing client in the recruiting for an Accounts Receivable Specialist to join their team in Brookfield, Wisconsin. This role focuses on managing the financial transactions related to customer payments, ensuring accuracy and efficiency in handling accounts. The ideal candidate will play a crucial role in maintaining strong customer relationships while supporting the finance team’s overall operations.</p><p><br></p><p>This is a permanent placement opportunity offering full benefits package, paid time off and 401k match. </p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Invoicing & Billing: Generate and process accurate and timely customer invoices for product shipments and services rendered. Ensure compliance with the company’s billing policies and procedures.</li><li>Customer Account Management: Establish and maintain customer accounts, including setting up terms of payment, credit screening coordination, and account reconciliations.</li><li>Collections: Actively follow up on past-due accounts, identifying escalation points, and working with internal stakeholders to resolve disputes while maintaining positive client relationships.</li><li>Cash Applications: Apply incoming payments (checks, ACH, wire transfers, etc.) to customer accounts, ensuring proper allocation and addressing payment discrepancies.</li><li>Reporting & Analysis: Prepare AR aging reports and key metrics for the team and management. Assess trends in collections, account statuses, and cash flow. Provide recommendations for process improvements.</li><li>Documentation & Audit Support: Maintain accurate records for AR processes. Support financial audits by preparing requested documentation and addressing inquiries related to AR.</li><li>Cross-Functional Collaboration: Partner with sales, customer service, shipping, and other teams to resolve customer inquiries efficiently. Support the month-end close process by reconciling AR balances and preparing journal entries as needed.</li></ul>
<p><em>The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Summer is here! Want to be with a company that will ensure you get to enjoy this beautiful weather? You don't have to be a 'people person' to want to work for a company that prioritize cultivating a healthy work environment for their employees while emphasizing the importance of a work-life balance. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul><p> </p>
We are looking for an organized and proactive Administrative Assistant to join our team on a contract basis in Madison, Wisconsin. In this role, you will play a key part in ensuring the seamless operation of our property management and maintenance departments by performing a variety of essential administrative and clerical tasks. If you thrive in a fast-paced environment and take pride in delivering high-quality support, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to facilitate the smooth functioning of office operations.<br>• Maintain and organize both digital and physical filing systems for easy access and retrieval.<br>• Greet visitors, handle incoming packages, and ensure a welcoming office environment.<br>• Draft, edit, and finalize detailed correspondence, reports, and other documentation.<br>• Input, update, and manage data in spreadsheets and databases with accuracy.<br>• Coordinate meeting logistics, including scheduling, room setup, and catering arrangements.<br>• Utilize word processing and presentation software to create, edit, and enhance documents.<br>• Oversee the operation and maintenance of office equipment such as printers, copiers, and fax machines.<br>• Conduct research and compile information to support reports or presentations.<br>• Handle sensitive information with confidentiality and ensure compliance with privacy regulations.
<p>We are looking for a skilled Collections Specialist to join our team on a contract basis in Waterford, Wisconsin. This position will focus on managing accounts receivable and ensuring timely collection of outstanding balances while providing exceptional customer service. The role is fully remote and will last approximately 8-12 weeks.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and analyze accounts receivable aging reports to identify overdue accounts.</p><p>• Communicate with customers regarding past-due balances and ensure timely resolution of outstanding payments.</p><p>• Address and resolve customer inquiries related to billing discrepancies, short payments, and account issues.</p><p>• Research and resolve both internal and external inquiries to provide accurate problem resolution.</p><p>• Prepare and distribute account statements to customers as needed.</p><p>• Assist with invoicing processes and handle ad hoc requests from the team.</p><p>• Provide feedback to improve collections processes and enhance efficiency.</p><p>• Manage assigned accounts by maintaining up-to-date records and tracking payment activities.</p><p>• Utilize software tools such as Salesforce and NetSuite to support collections tasks effectivel</p>
<p>Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Manage calendars, schedule meetings, and coordinate travel arrangements </li><li>Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.</li><li>Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlines</li><li>Handle sensitive and confidential legal correspondence.</li><li><strong>Client Interaction:</strong></li><li>Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.</li><li>Screen, route, and respond to incoming calls and emails, providing outstanding client service.</li><li><strong>File and Record Management:</strong></li><li>Maintain organized and up-to-date electronic and physical filing systems for documents.</li><li>Assist in tracking and logging billable hours for projects using timekeeping software</li><li><strong>Team Collaboration:</strong></li><li>Coordinate with other staff members to support projects and deliverables.</li><li>Assist with meeting preparations, agendas, and minutes when requested.</li><li><strong>Office Management Tasks:</strong></li><li>Oversee supply inventory and arrange procurement, ensuring smooth operation of the team’s workspace.</li><li>Manage incoming and outgoing mail, including deliveries and courier services.</li></ul>
We are looking for a success-driven Operations Specialist to join our growing team in Gurnee, Illinois. This Contract-to-Permanent position offers a unique opportunity to contribute to a dynamic and collaborative environment. In this role, you will support key operational processes, ensuring efficiency and accuracy across quoting, logistics, and project management functions.<br><br>Responsibilities:<br>• Assist in managing project logistics, including coordinating with warehouse partners and ensuring timely receipt and handling of materials.<br>• Support the quoting team by analyzing and processing multiple client quotes to maintain accuracy and efficiency.<br>• Utilize software tools like Excel and Microsoft Suite to create spreadsheets, generate reports, and implement formulas.<br>• Collaborate with internal teams to streamline operations and improve cross-departmental communication.<br>• Monitor and update online portals, ensuring data is accurate and accessible for project tracking.<br>• Contribute to the management of client projects, working closely with designers, architects, and other stakeholders.<br>• Identify opportunities to optimize operational processes and implement innovative solutions.<br>• Provide regular updates and reports to senior management on project progress and operational performance.
<p>• Thorough knowledge and understanding of US and International Medical Device Regulations, including MDSAP, with direct experience in US 510(k) and EU Class II devices.</p><p>• Strong knowledge of Quality Systems (Measurement, Analysis, and Improvement; Adverse Event and Advisory Reporting; Purchasing; Design and Development; Production and Service Controls, etc.)</p><p>• Expert working knowledge of regulatory requirements, standards, and regulations with significant audit experience.</p><p>• Strong communication, project management and influencing skills.</p><p>• Experience in compliance risk situations.</p><p>• Experience in technical writing and procedure development.</p><p>• Computer literacy.</p>
<p>We are looking for a detail-oriented Accounting Specialist to join our team in Milwaukee, Wisconsin. This role involves managing financial transactions, ensuring compliance with company policies, and maintaining accurate records to support organizational goals. The ideal candidate will possess strong organizational skills and a commitment to delivering high-quality accounting support.</p><p><br></p><p>This is permanent placement role open due to growth in the organization. Generous PTO, annual bonus eligibility, 401k contribution.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Process and review invoices to ensure accuracy, proper documentation, and adherence to payment schedules.</p><p>• Handle various payment methods, including check requests and transfers, in compliance with company guidelines.</p><p>• Reconcile credit card statements and accounts to maintain accurate financial reporting.</p><p>• Investigate and resolve any discrepancies in invoices or payments by collaborating with vendors and internal teams.</p><p>• Assist with account reconciliations and contribute to month-end closing activities.</p><p>• Maintain accurate accounts payable records, including vendor files and audit documentation.</p><p>• Work closely with the Accounting Manager and team to support special projects and implement process improvements.</p>
<p><strong>Inventory Specialist role in Madison, WI. For immediate consideration contact Jon Wright at 608-338-1052.</strong></p><p><br></p><p>Robert Half is working with a well-respected manufacturing company to find an Inventory Specialist to join their team in Madison, WI. In this role, you will play a key part in ensuring accurate inventory levels and smooth production operations within a dynamic manufacturing setting. This position requires exceptional organizational skills and a detail-oriented approach to support manufacturing workflows and logistical processes.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate inventory records and verify components against production orders.</p><p>• Organize and manage material movements to ensure efficient storage and retrieval.</p><p>• Conduct regular inventory audits and annual physical inventory counts.</p><p>• Ensure data integrity in inventory management systems by updating records promptly and accurately.</p><p>• Collaborate with cross-functional teams to address inventory discrepancies and improve workflow efficiency.</p><p>• Provide backup support for shipping operations, including order fulfillment and preparing shipments.</p><p>• Implement and uphold inventory control procedures to minimize errors and losses.</p><p>• Monitor inventory levels and proactively identify potential shortages or excesses.</p><p>• Utilize inventory software to track, analyze, and report data effectively.</p><p>• Assist in optimizing storage solutions to maximize space and accessibility.</p>
We are looking for an Administrative Records Assistant to join our team in Waukesha, Wisconsin. This contract position offers an excellent opportunity to contribute to our Centralized Records Unit, focusing on document management for the Children Long-Term Support Program. The ideal candidate will be responsible for ensuring the accuracy and confidentiality of records while supporting various administrative tasks.<br><br>Responsibilities:<br>• Scan, organize, and maintain records related to the Children Long-Term Support Program.<br>• Assist with processing and releasing records in compliance with regulations.<br>• Manage both paper and electronic file systems, ensuring documents are properly filed and accessible.<br>• Utilize electronic health records systems effectively to access and update information.<br>• Ensure adherence to state and federal regulations regarding mental health, substance use, and medical records.<br>• Handle release of information processes with accuracy and confidentiality.<br>• Perform general administrative duties, including data entry, document copying, and distribution.<br>• Collaborate with team members to ensure efficient record management processes.<br>• Leverage Microsoft Word, Excel, and Outlook to complete administrative tasks.<br>• Maintain a meticulous and confidential work environment at all times.
<p>We are looking for a detail-oriented Accounting Assistant to join our team in Sun Prairie, Wisconsin. This is a contract to hire position offering an excellent opportunity to work in a collaborative and dynamic environment. The ideal candidate will assist in managing accounts receivable and payable, handle general office tasks, and ensure accurate financial records.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable and accounts receivable transactions efficiently.</p><p>• Reconcile bank statements to ensure accuracy and resolve discrepancies.</p><p>• Assist in tracking and following up on past due invoices to maintain timely payments.</p><p>• Enter, review, and code invoices accurately in the accounting system.</p><p>• Support general office operations, including filing, record-keeping, and administrative tasks.</p><p>• Maintain up-to-date and organized financial records for reporting purposes.</p><p>• Collaborate with team members to ensure compliance with accounting policies and procedures.</p><p>• Utilize QuickBooks for accounting functions and data management.</p><p>• Provide support for audits and financial reviews as needed.</p>
We are looking for a skilled Administrative Assistant to join our team in Brookfield, Wisconsin. This is a Contract-to-permanent position, offering a dynamic opportunity for someone who thrives in a fast-paced environment and enjoys building relationships. You will play a key role in ensuring smooth operations by managing loan documentation and providing exceptional support to both customers and internal teams.<br><br>Responsibilities:<br>• Process loan documents accurately and efficiently, acting as the liaison between the company and customers to ensure timely collection of required materials.<br>• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.<br>• Maintain detailed records of all interactions and updates in company software systems.<br>• Coordinate email correspondence, ensuring timely and accurate communication.<br>• Provide exceptional service with quick response times, prioritizing customer needs.<br>• Perform data entry tasks with precision and attention to detail.<br>• Utilize Microsoft Excel, Outlook, Word, and PowerPoint to support administrative tasks.<br>• Collaborate with team members to ensure consistent workflow and a positive work environment.<br>• Demonstrate a commitment to long-term career growth within the organization.
We are looking for a detail-oriented and experienced Bookkeeper to join our team in Milwaukee, Wisconsin. In this role, you will oversee financial transactions, maintain accurate records, and ensure compliance with accounting principles. This is a Contract-to-Permanent position, offering an excellent opportunity to grow within our organization.<br><br>Responsibilities:<br>• Manage day-to-day bookkeeping tasks, including accounts payable and accounts receivable.<br>• Perform bank reconciliations to ensure financial records are accurate and up-to-date.<br>• Utilize Sage 50 software for recording and monitoring financial transactions.<br>• Prepare financial reports and statements to support organizational decision-making.<br>• Maintain organized and accurate filing systems for all financial documents.<br>• Collaborate with team members to ensure timely and accurate payroll processing.<br>• Monitor budgets and expenses to support financial efficiency.<br>• Handle vendor communications and ensure timely payments and procurement.<br>• Assist with audits and ensure compliance with accounting regulations.<br>• Provide general administrative support when necessary to maintain smooth office operations.
We are looking for a highly skilled Regulatory Officer to join our team on a contract basis in New Berlin, Wisconsin. This role involves ensuring compliance with industry standards, regulatory requirements, and company policies across all innovation projects. The successful candidate will provide leadership in regulatory compliance, oversee product safety standards, and support both internal and external stakeholders with technical expertise. <br> Responsibilities: • Provide expert guidance on regulatory compliance, product safety, and industry-specific standards, including Organic, Gluten-Free, Kosher, and Halal certifications. • Develop and implement regulatory processes, tools, and documentation to ensure operational efficiency. • Interpret and apply U.S. and European regulatory standards to food products, ensuring adherence to all relevant guidelines. • Lead and assign tasks to the Document Technician and Regulatory Compliance Specialist to meet customer and regulatory quality specifications. • Collaborate with internal teams and third-party vendors to optimize workflows and data management systems. • Conduct audits, including government, customer, and internal assessments, and manage preparatory work and corrective actions. • Deliver training programs for employees in Regulatory, Sales, and R& D departments to enhance compliance knowledge. • Support customer inquiries by providing technical assistance and ensuring all documentation is accurate and complete. • Participate in food safety plan reviews and annual training programs to maintain compliance with industry standards. • Oversee the completion of required regulatory paperwork and other related tasks as needed. <br> <br> The pay range for this position is 52.25 to 60.50. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
<p>We are looking for a detail-oriented and organized Bookkeeper to join our team in Whitefish Bay, Wisconsin. This position offers the opportunity to contribute to donor operations, event management, and financial bookkeeping in a dynamic environment. The ideal candidate will possess strong technical skills and the ability to maintain accuracy while managing multiple responsibilities.</p><p><br></p><p>Responsibilities:</p><p>STRONG Excel Skills</p><p>• Process and record incoming donations while ensuring precise data entry into DonorPerfect systems.</p><p>• Draft and distribute acknowledgment letters and thank-you notes in a timely manner.</p><p>• Track event-specific data, including pledges, sponsorships, and table sales for gala and other events.</p><p>• Manage routine bookkeeping tasks such as reconciling accounts, managing accounts payable and receivable, and performing bank reconciliations.</p><p>• Utilize ERP software and other tools to maintain accurate financial records.</p><p>• Support grant writing initiatives as needed to enhance organizational funding efforts.</p><p>• Monitor and update donor databases to ensure information remains current and complete.</p><p>• Collaborate with team members to ensure smooth financial and operational processes.</p>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team on a contract basis in Milwaukee, Wisconsin. In this role, you will play a vital part in managing invoicing, payment reconciliation, and collections, ensuring smooth financial operations. This is a great opportunity for professionals with strong organizational skills and a background in accounts receivable to contribute to a dynamic environment.<br><br>Responsibilities:<br>• Process and manage high volumes of invoices, including multi-million-dollar transactions for real estate professionals.<br>• Utilize customized tools and Rapattoni software to support billing operations, with training provided.<br>• Reconcile member payments and address any discrepancies promptly and accurately.<br>• Assist in the preparation and execution of month-end and year-end closing procedures.<br>• Respond to billing inquiries from members, providing excellent customer service and resolving issues efficiently.<br>• Handle cash applications and collections for commercial accounts to maintain accurate financial records.<br>• Collaborate with team members to optimize workflows and ensure timely processing of accounts receivable.<br>• Contribute to maintaining organized and up-to-date financial documentation.<br>• Work onsite during standard business hours, 8 AM to 5 PM.
<p>We’re seeking an <strong>Accounting Clerk</strong> for a <strong>4–6 month onsite contract</strong> in Madison, WI. This role supports core accounting operations, including daily bank activity, reconciliations, accounts payable, commission reporting, and credit card management. The ideal candidate will be detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced environment.</p><p><br></p><p>This position works closely with the company’s accountant and external partners to maintain accurate financial records, process reports, and assist with insurance and compliance tasks. It’s a great opportunity for an experienced accounting professional looking to contribute immediately and make an impact on a short-term project.</p><p><br></p><p><strong>Schedule:</strong> Monday–Friday, 7:30am–4:00pm</p><p> <strong>Type:</strong> Onsite, 4–6 month temporary contract</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk for a Racine, WI area organization. This role is ideal for someone with strong organizational skills and a keen eye for accuracy, who is ready to contribute to efficient financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices accurately and in a timely manner to ensure smooth payment cycles.</p><p>• Verify and code invoices according to established procedures and company guidelines.</p><p>• Prepare and execute check runs while maintaining compliance with internal controls.</p><p>• Maintain accurate records of accounts payable transactions and ensure proper documentation.</p><p>• Reconcile discrepancies between invoices and purchase orders to resolve issues promptly.</p><p>• Assist in month-end closing activities related to accounts payable.</p><p>• Collaborate with vendors and internal teams to handle payment inquiries effectively.</p><p>• Ensure compliance with company policies and accounting standards in all accounts payable activities.</p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Pewaukee, Wisconsin. This role involves managing high-volume data entry tasks while maintaining accuracy and efficiency. As a Contract position with potential for long-term growth, it offers an excellent opportunity to advance within the organization.<br><br>Responsibilities:<br>• Accurately input large volumes of data into the system while adhering to deadlines.<br>• Update and maintain customer demographic information within the database.<br>• Gather and verify additional demographic details when necessary.<br>• Review reports for accuracy and completeness as part of quality assurance.<br>• Utilize Microsoft Excel to perform data organization and entry tasks.<br>• Participate in training sessions to ensure familiarity with company tools and processes.<br>• Communicate effectively via email to address inquiries and follow-ups.<br>• Apply basic computer and typing skills to ensure smooth workflow.
