<p>Do you love wearing multiple hats and being the go-to person who keeps everything running smoothly? If QuickBooks is your happy place and you thrive in an environment where autonomy is the norm, this role is for you! Robert Half is partnering with a well-established company within the construction industry to find a <strong>dynamic Office Manager/Bookkeeper</strong> who loves variety and thrives in a role where independence and trust are key.</p><p><br></p><p><strong>Why You’ll Love This Role:</strong></p><p>You’ll be the heartbeat of the office—managing everything from bookkeeping and payroll to vendor communication and job costing. This is a chance to make a real impact in a small, tight-knit team that values hard work, autonomy, and a positive attitude.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Manage QuickBooks Desktop for AP/AR, job setup, billing, and reconciliations</li><li>Process invoices, monitor financial transactions, and resolve discrepancies</li><li>Handle payroll (including union payroll- training provided), prepare and submit union reports and dues</li><li>Maintain employee files, onboarding paperwork, and support HR-related tasks</li><li>Perform bank reconciliations and oversee accurate financial reporting</li><li>Partner with the CPA for year-end processes and assist with tax filings</li><li>Keep office operations running smoothly—filing, reporting, and light administrative tasks</li><li>Communicate with vendors and team members (primarily via email and text)</li></ul><p><br></p>
<p><strong>** MUST RESIDE IN IOWA- Non-negotiable**</strong></p><p><strong>Database Research & Document Management Assistant (Contract-to-Hire)</strong></p><p><br></p><p><strong>Are you a detail-driven problem solver who loves turning information into organized systems?</strong> We’re looking for a <strong>Database Research & Document Management Assistant</strong> who thrives on accuracy, efficiency, and collaboration. This is a <strong>contract-to-hire</strong> opportunity where you’ll play a key role in managing critical financial documents and supporting our proprietary database.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li><strong>Be the bridge:</strong> Connect with credit entities, CFOs, Controllers, Treasurers, and rating agencies to obtain audited financial statements and other essential documents via internet, phone, email, or third-party platforms.</li><li><strong>Organize like a pro:</strong> Catalog standard and non-standard documents, work orders, and ensure everything is properly stored and accessible.</li><li><strong>Document hero:</strong> Retrieve, standardize, and upload scanned financial statements into our database for seamless integration.</li><li><strong>Collaborate & coordinate:</strong> Work closely with client analysts to fulfill audit requests and strengthen relationships between the organization and subscribers.</li><li><strong>Ensure compliance:</strong> Maintain system protocols, flag inconsistencies, and suggest improvements to keep processes sharp and secure.</li><li><strong>Protect confidentiality:</strong> Handle sensitive financial data with discretion and professionalism.</li><li><strong>Grow your expertise:</strong> Learn accounting standards, database reporting, and spreadsheet analysis while contributing to special projects that keep operations running smoothly.</li></ul><p><br></p>
<p><strong>HR Specialist – Onboarding</strong></p><p><strong>Contract | Hybrid Flexibility | Cedar Rapids, Iowa</strong></p><p>Robert Half is seeking a detail-oriented <strong>HR Specialist</strong> for a contract role supporting new hire onboarding at our Cedar Rapids, Iowa location. This opportunity offers <strong>hybrid flexibility</strong> and the chance to make a meaningful impact on our talent acquisition process.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and monitor all aspects of new hire onboarding, including initiating and tracking background checks, drug screens, and I-9 verifications</li><li>Accurately collect, review, and submit required documentation from candidates, ensuring compliance with legal and company requirements</li><li>Set up employee badges and coordinate with IT/Security for system access and facility entry</li><li>Maintain comprehensive candidate tracking spreadsheets in Excel, consistently updating status from offer extended to start date</li><li>Liaise between candidates, hiring managers, and vendors to communicate onboarding steps, resolve issues, and facilitate a seamless experience</li><li>Schedule and confirm onboarding appointments, orientation sessions, and day one logistics</li><li>Audit onboarding files to ensure completeness, accuracy, and confidentiality</li><li>Respond promptly to candidate and stakeholder questions on onboarding processes</li><li>Proactively identify opportunities to improve onboarding workflows and increase efficiency</li><li>Support HR team with reporting, process documentation, and special projects as assigned</li></ul><p><strong>Why Robert Half?</strong></p><ul><li><strong>Contract role</strong> with a respected leader in professional talent solutions</li><li><strong>Hybrid work schedule</strong> for optimal balance</li><li>Opportunity to develop core HR skills in an evolving, supportive team environment</li></ul><p><br></p>
<p><strong>Accounts Payable Specialist – Join a Dynamic and Fast-Paced Team in Waterloo, IA!</strong></p><p>Are you a highly organized, detail-oriented professional with a passion for managing processes and keeping things running smoothly? We’re looking for a rockstar <strong>Accounts Payable Specialist</strong> to join our client's team in Waterloo, Iowa, and contribute to the success of an exciting and fast-paced operation. If you're energized by high-volume tasks and thrive in an environment where no two days are the same, this might be your perfect next step!</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><ul><li><strong>Inbox Mastery</strong>: Own and manage a shared AP email inbox handling high volume emails daily, including vendor communication, client invoices, and internal correspondence.</li><li><strong>Invoice Processing & Data Entry</strong>: Process 100+ invoices daily from various sources, including email, mail, and client portals. Use a 3-way match process to ensure purchase orders, invoices, and receiving documents align before entering data into our ERP (SAP family). Your speed and accuracy will make a real difference here.</li><li><strong>Expense Report Management</strong>: Post expense reports in Concur with ease</li><li><strong>Monthly Reconciliations</strong>: Participate in reconciling four accounts each month alongside your team to maintain financial accuracy and accountability.</li><li><strong>Excel & Reporting</strong>: Use Excel to filter and reference critical data—your ability to navigate this software will be key.</li></ul><p><br></p>
<p><strong>Make an Impact Where It Matters</strong></p><p>Join a firm dedicated to helping businesses and families overcome financial challenges with honesty, transparency, and respect. If you want your work to make a real difference in people’s lives and communities, this is the opportunity for you.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Paralegal will provide critical support to attorneys in all aspects of debt restructuring and insolvency matters. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Assist attorneys with <strong>drafting, reviewing, and filing legal documents</strong> related to debt restructuring, bankruptcy, and creditor negotiations.</li><li>Conduct <strong>legal research</strong> on relevant statutes, case law, and regulatory requirements.</li><li>Organize and maintain case files, ensuring accuracy and compliance with deadlines.</li><li>Prepare <strong>summaries of financial statements, loan agreements, and restructuring plans</strong>.</li><li>Coordinate with clients, creditors, and court personnel to facilitate case progress.</li><li>Manage <strong>document discovery and due diligence</strong> for restructuring transactions.</li><li>Track and monitor case calendars, hearings, and filing deadlines.</li></ul><p><br></p>
<p>We are looking for a skilled Controller to join a thriving manufacturing company in Northeast Iowa. This role offers the opportunity to oversee critical financial operations and contribute to strategic decision-making. As a key member of the team, you will manage accounting processes, lead a small team, and ensure the accuracy of financial data.</p><p><br></p><p>Responsibilities:</p><p>• Direct and oversee the month-end close process for multiple locations, ensuring timely and accurate reporting.</p><p>• Implement and maintain standard costing systems to support inventory management and decision-making.</p><p>• Audit and manage inventory records to ensure accuracy and compliance.</p><p>• Analyze financial variances and provide actionable insights to improve performance.</p><p>• Collaborate on budgeting and forecasting processes to align with organizational goals.</p><p>• Assist in strategic planning initiatives to support long-term growth.</p><p>• Provide leadership and guidance to a team of two accounting professionals.</p><p>• Develop and refine financial processes to enhance efficiency and accuracy.</p>
<p>We are looking for an experienced <strong>Infrastructure Manager</strong> to oversee technology operations and lead a dynamic team in Cedar Rapids, Iowa. This role requires a strong background in IT management and a proven ability to deliver efficient, reliable solutions that align with business objectives. The ideal candidate will demonstrate exceptional leadership, strategic planning, and technical expertise. <strong>Apply now</strong>, call 319-362-8606, or email your resume direct to Shania Lewis - Technology Recruiting Manager with Robert Half (email information is on LinkedIn).</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Lead and manage a team by recruiting, mentoring, and developing talent while fostering a collaborative work environment.</p><p>• Supervise the lifecycle of products and services, ensuring updates, maintenance, and new releases are executed effectively.</p><p>• Develop and execute technology plans that align with organizational priorities and IT service goals.</p><p>• Collaborate with business leaders to identify solutions, define project scopes, and establish delivery timelines.</p><p>• Allocate resources effectively to ensure projects meet customer expectations within budget and on schedule.</p><p>• Introduce new practices and strategies to enhance operational performance and drive organizational success.</p><p>• Establish and maintain strong relationships with vendors, negotiating contracts to balance cost and quality.</p><p>• Perform additional tasks that contribute to the company's long-term objectives and operational efficiency.</p>
<p><strong>Tax, Probate & Estate Planning Paralegal</strong></p><p>Are you ready to take on a role where precision meets purpose? As a <strong>Tax, Probate, and Estate Planning Paralegal</strong>, you’ll be the trusted partner supporting attorneys in guiding individuals, families, and businesses through some of life’s most important decisions. This position is perfect for someone who thrives on organization, accuracy, and meaningful client interactions.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li><strong>Create impact through detail</strong>: Draft and organize estate planning documents—wills, trusts, powers of attorney, and advance directives.</li><li><strong>Manage complex processes</strong>: Assist with estate and trust administration, prepare probate pleadings, and handle court filings while keeping everything on schedule.</li><li><strong>Work with numbers and compliance</strong>: Compile financial data for estate, gift, and fiduciary tax returns (Forms 706, 709, and 1041).</li><li><strong>Stay ahead of deadlines</strong>: Track timelines and ensure compliance with all statutory requirements.</li><li><strong>Research and problem-solve</strong>: Review statutes, IRS regulations, and local court rules to support attorneys and clients.</li><li><strong>Collaborate with professionals</strong>: Coordinate with accountants, financial advisors, and other experts to gather essential documentation.</li><li><strong>Keep everything organized</strong>: Maintain detailed client files, schedule meetings, and assist with correspondence.</li><li><strong>Communicate clearly</strong>: Draft letters, summaries, and reports that keep clients informed every step of the way.</li><li><strong>Support the team</strong>: Provide administrative assistance and contribute to special projects within the practice group.</li></ul><p><br></p>
