<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. This role requires excellent organizational skills and the ability to manage multiple tasks efficiently while maintaining a high standard of work. You will play a vital role in supporting daily office operations and ensuring smooth communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls on a multi-line switchboard, ensuring prompt and courteous responses.</p><p>• Perform receptionist duties, including greeting visitors and directing them to the appropriate contacts.</p><p>• Respond to inquiries from clients and team members in a timely and attentive manner.</p><p>• Maintain office supplies and ensure workspaces are organized and well-stocked.</p><p>• Assist in scheduling meetings and coordinating logistics for team activities.</p><p>• Support administrative tasks such as data entry and document management.</p><p>• Handle correspondence and distribute mail efficiently.</p><p>• Ensure compliance with office protocols and procedures.</p><p>• Facilitate communication between departments using tools such as Slack.</p><p>• Provide assistance with visitor badging and general office security protocols.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at Georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#*00410-0013300535*</p>
<p>We are looking for a dedicated and bilingual Spanish Office Assistant to join our team on a contract basis in Hayward, California.</p><p><br></p><p>Office Assistant Duties Include:</p><p><br></p><ul><li>Assist with contacting walk-in clients and eList clients to inform them about the child care availability</li><li>Send welcome letters/packets out to new enrollees</li><li>Assisting with answering/screening/routing telephone calls to staff</li><li>Assisting with initial data entry about client’s information into CARE</li></ul><p>If you are interested in this office assistant position, apply today!</p>
<p>We are seeking a <strong>HIM Assistant Manager</strong> for a <strong>temporary</strong> role with a strong background in Health Information Management. The ideal <strong>HIM Assistant Manager</strong> will supervise and coordinate daily HIM operations, ensuring accuracy, compliance, and productivity across the department. The <strong>HIM Assistant Manager</strong> will be responsible for leading a team of Health Information Coordinators and ensuring timely, accurate, and complete medical record processing in accordance with hospital policies and regulatory standards.</p><p>*<strong>Responsibilities</strong></p><ul><li>Supervise daily operations of Health Information Coordinators, including chart retrieval, breakdown, prepping, scanning, QA, and deficiency assignment.</li><li>Monitor staff productivity and report variances to HIM Manager.</li><li>Coordinate staffing needs and recommend scheduling adjustments or additional coverage.</li><li>Assist in interviewing, onboarding, and evaluating HIM Coordinators.</li><li>Identify and report employee performance issues.</li><li>Monitor compliance with action plans and HIM standards.</li><li>Analyze medical record discharge types for completeness and timely processing.</li><li>Assign and track deficiencies by physician in the hospital system.</li><li>Manage physician incomplete medical record process, including weekly fines.</li><li>Maintain documentation and audit trails for fines and physician notifications.</li><li>Route charts for physician completion and permanent medical storage.</li><li>Update and maintain hospital systems for deficiency tracking and chart location.</li><li>Generate HIM statistics and reports for committee and regulatory review.</li><li>Conduct QA on scanned documents and record analysis.</li><li>Assist in training new HIM staff and orienting new physicians to EMR processes.</li><li>Attend and contribute to relevant committee meetings.</li><li>Provide exceptional customer service and support cross-departmental needs.</li><li>Participate in weekend and holiday coverage rotations.</li><li>Perform additional duties as assigned by the HIM Manager.</li></ul>
<p><strong>Job Description:</strong></p><p>We are seeking a highly organized and motivated <strong>Property Administrator</strong> to join our team and play a vital role in supporting the day-to-day operations of property management. In this role, you will work closely with property managers, tenants, and vendors to ensure the smooth functioning of residential or commercial properties. If you thrive in a fast-paced environment and enjoy problem-solving, this could be the perfect role for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist property managers with administrative tasks, such as lease documentation, tenant correspondence, and scheduling.</li><li>Maintain accurate records of tenants, leases, maintenance requests, and expenses.</li><li>Act as the first point of contact for tenant inquiries, providing excellent customer service.</li><li>Coordinate with vendors and contractors to schedule maintenance and repairs.</li><li>Ensure compliance with property regulations and deadlines.</li><li>Proactively manage timelines for tasks, such as renewals, inspections, and rent collections.</li><li>Prepare reports and documents related to property performance and budgets.</li></ul><p><br></p>
<p>Robert Half's busiest season is upon us. During Q4, we tend to get a lot of coverage and project based work. We are proactively recruiting for <strong>Office Assistant</strong> to support daily administrative operations and ensure that our client's offices run smoothly when their employees are out of office. The ideal candidate will be a proactive problem-solver with excellent communication and multitasking skills. You are willing to assist where needed. If interested in being considered, please submit your resume through this job posting application. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain and organize office supplies, ensuring stock is replenished as needed</li><li>Support scheduling of meetings, appointments, and conference rooms</li><li>Prepare and distribute memos, reports, and other correspondence</li><li>Assist with filing, data entry, record keeping, and other clerical duties</li><li>Maintain office cleanliness and coordinate with cleaning/janitorial staff</li><li>Support various departments with administrative tasks as assigned</li><li>Assist with onboarding new employees by preparing desks and office materials</li></ul><p><br></p><p><strong>Requirements:</strong></p><ul><li>High school diploma or equivalent; associate degree or relevant certification a plus</li><li>Proven experience in an administrative or office support role</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time management abilities</li><li>Ability to handle sensitive information with discretion</li><li>Friendly, professional demeanor with a strong customer service orientation</li></ul><p><br></p>
<p>Robert Half's busiest season is upon us. During Q4, we tend to get a lot of coverage and project based work. We are proactively recruiting for <strong>Office Assistant</strong> to support daily administrative operations and ensure that our client's offices run smoothly when their employees are out of office. The ideal candidate will be a proactive problem-solver with excellent communication and multitasking skills. You are willing to assist where needed. If interested in being considered, please submit your resume through this job posting application.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain and organize office supplies, ensuring stock is replenished as needed</li><li>Support scheduling of meetings, appointments, and conference rooms</li><li>Prepare and distribute memos, reports, and other correspondence</li><li>Assist with filing, data entry, record keeping, and other clerical duties</li><li>Maintain office cleanliness and coordinate with cleaning/janitorial staff</li><li>Support various departments with administrative tasks as assigned</li><li>Assist with onboarding new employees by preparing desks and office materials</li></ul><p><br></p>
<p>We are looking for a highly organized and detail-oriented Office Assistant to join a dynamic team in Pleasant Hill, California! This long-term contract opportunity offers the chance to support daily office operations in a fast-paced environment, working closely with various departments to ensure smooth workflows. The role requires a proactive approach to multitasking and excellent communication skills to support the company's clients and internal teams.</p><p><br></p><p>Office Assistant Responsibilities Include:</p><p>• Provide comprehensive administrative support, including scheduling appointments and managing calendars.</p><p>• Operate and maintain office equipment such as scanners, copiers, and phones with 1-10 lines.</p><p>• Handle mail processing tasks, including sorting, distributing, and inter-office delivery.</p><p>• Maintain accurate records and ensure proper filing and scanning of documents.</p><p>• Assist with email correspondence and maintain clear and effective communication with clients and team members.</p><p>• Perform data entry and basic typing tasks with attention to detail and accuracy.</p><p>• Support workers’ compensation-related administrative processes as needed.</p><p>• Utilize Microsoft Office Suite, including Word, Excel, and Outlook, to complete office tasks efficiently.</p><p>• Manage and update records to ensure data accuracy and compliance.</p><p>• Assist in maintaining a clean and organized work environment.</p><p><br></p><p>If you are interested in this Office Assistant opportunity, please submit your resume today.</p>
<p>Robert Half's busiest season is upon us. During Q4, we tend to get a lot of coverage and project based work. We are proactively recruiting for <strong>Office Assistant</strong> to support daily administrative operations and ensure that our client's offices run smoothly when their employees are out of office. The ideal candidate will be a proactive problem-solver with excellent communication and multitasking skills. You are willing to assist where needed. If interested in being considered, please submit your resume through this job posting application.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain and organize office supplies, ensuring stock is replenished as needed</li><li>Support scheduling of meetings, appointments, and conference rooms</li><li>Prepare and distribute memos, reports, and other correspondence</li><li>Assist with filing, data entry, record keeping, and other clerical duties</li><li>Maintain office cleanliness and coordinate with cleaning/janitorial staff</li><li>Support various departments with administrative tasks as assigned</li><li>Assist with onboarding new employees by preparing desks and office materials</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
We are looking for a dedicated and customer-oriented Receptionist to join our team in South San Francisco, California. This long-term contract position offers an excellent opportunity to support a local non-profit organization that provides short-term housing assistance. You will play a crucial role in maintaining a welcoming environment, ensuring smooth front desk operations, and delivering outstanding service to visitors and clients.<br><br>Responsibilities:<br>• Manage the front desk by greeting visitors, conducting temperature checks, and ensuring a welcoming atmosphere.<br>• Handle incoming packages and mail, distributing them appropriately.<br>• Perform data entry tasks to maintain accurate records and documentation.<br>• Provide coverage during breaks and lunches to ensure continuous support at the front desk.<br>• Assist clients with checking in and out, and help with medication distribution as needed.<br>• Conduct facility rounds, both inside and outside, to ensure safety and compliance with rules.<br>• Restock supplies in the day room and other common areas.<br>• Enforce facility rules and issue notices when necessary.<br>• Accept and organize food deliveries and donations for proper distribution.<br>• Deliver exceptional customer service to clients, visitors, and team members.
<p> Robert Half's construction client in Walnut Creek, CA is in need of a project assistant!</p><p><br></p><p>The Project Assistant will play a critical role in the day-to-day administration of our construction projects. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and excited to be part of a dynamic team where their work will make a direct impact.</p><p><br></p><p>Key Responsibilities Include:</p><p>• Project Coordination: Assist project managers in organizing, scheduling, and tracking construction projects to ensure they remain on time and within budget.</p><p>• Document Management: Maintain and update project documentation, including contracts, permits, blueprints, submittals, RFIs (Requests for Information), change orders, and other critical files.</p><p>• Communication: Serve as a liaison between project managers, subcontractors, suppliers, and clients to facilitate clear and efficient communication.</p><p>• Data Entry & Reporting: Input project data into internal databases and assist with creating weekly project updates, budget reports, and schedules.</p><p>• Invoice Tracking: Assist with managing invoices, purchase orders, and expense tracking, collaborating with accounting staff to ensure vendor payments are accurate and timely.</p><p>• Meeting Coordination: Schedule project meetings, take detailed meeting minutes, and ensure all follow-up actions are tracked and addressed.</p><p>• Permit Assistance: Help in preparing and submitting permit applications, ensuring compliance with local regulations, and coordinating inspections.</p><p>• Supplies Coordination: Assist in ordering and tracking materials for projects, ensuring timely deliveries and resolving any supply chain issues.</p><p>• Organization & Office Support: Handle general office duties as necessary, such as answering calls, organizing files, and maintaining a clean and efficient work environment.</p><p><br></p><p>If you are interested in this project assistant position, submit your resume today!</p>
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-hire Administrative Assistant. The Assistant will provide support for all programs by enforcing policies and assisting with implementation of the programs. This role will work collaboratively with Senior Programs Associate; Programs Associates and State Chairs. The focus will be on providing support to all stakeholders throughout the year. </p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Knowledgeable on all company Programs Policies and Procedures </p><p>• Provide phone support to teachers, parents and students</p><p>• Provide customer support in Zendesk</p><p>• Provide back up to Administrative Assistant with materials sales</p><p>• Create technical documents and support tools</p><p>• Assist with certificate organization and distribution</p><p>• Assist with the facilitation of in person and online Certificate of Merit testing</p><p>• Review all program materials for Convention in hardcopy and digital forms</p><p>• Assist with membership renewals customer service (seasonally) </p><p>• Assist with Membership Department’s archiving project</p><p><br></p><p>Requirements:</p><p>• Travel to Certificate of Merit and other Program testing locations</p><p>• Travel to the annual Convention every year on or around Fourth of July</p><p>• Overtime required during the Convention Week</p><p>• Overtime required on weekends during the months of January, February and March</p><p>QUALIFICATIONS AND EDUCATION REQUIREMENTS</p><p>• BA in English, Business or related field a plus</p><p>• Excellent written and verbal communication skills</p><p>• Proficiency in Microsoft Office, Zendesk, and Google Docs</p><p>• Experience with databases</p><p>PREFERRED SKILLS</p><p>• Time management skills</p><p>• Experience with Project Management software</p><p>• Able to work collaboratively and independently</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>We are looking for a detail-oriented Payroll Clerk to join our client in Hayward, California. This Contract-to-permanent position offers an exciting opportunity to contribute to a dynamic manufacturing environment while managing payroll processes across multiple states. If you thrive in a role that combines administrative precision with problem-solving, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process employee onboarding and offboarding, ensuring accuracy and compliance.</p><p>• Manage benefits administration for both union and non-union employees.</p><p>• Maintain and update payroll and HR data in the Kronos system.</p><p>• Execute payroll runs for weekly and biweekly schedules, adhering to timelines and regulations.</p><p>• Produce detailed reports for internal and external stakeholders.</p><p>• Develop and deliver training sessions on Kronos system usage for employees.</p><p>• Ensure compliance with multi-state payroll regulations and labor laws.</p><p>• Perform additional duties as needed to support the payroll and HR functions.</p><p><br></p><p>Please reach out to John Miller for immediate consideration. </p>
<p><strong>Jennifer Fukumae with Robert Half Finance and Accounting </strong>is seeking a <strong>Client Experience Coordinator</strong> to join a growing wealth advisory team. This role is ideal for professionals with a <strong>banking, financial services, or client-facing background</strong> who want to transition into the Registered Investment Advisor (RIA) space. You will be the first point of contact for clients and visitors, creating a professional and welcoming environment, while providing essential administrative support to advisors.</p><p> </p><p>This is a unique opportunity to <strong>apply your banking or financial services experience</strong> in a client-focused RIA setting, learn the nuances of investment advisory operations, and grow your career in wealth management.</p><p><br></p><p><strong>Reception & Office Administration</strong></p><ul><li>Welcome clients, visitors, and guests with a professional and friendly demeanor.</li><li>Answer and direct incoming calls promptly and courteously.</li><li>Manage office calendars, scheduling and coordinating client and internal appointments.</li><li>Maintain a clean, organized, and professional office environment.</li><li>Handle incoming/outgoing mail and packages; manage office supply inventory.</li><li>Prepare client refreshments and meeting spaces to ensure a positive experience.</li><li>Support advisors and team members with general administrative tasks, including filing, scanning, and data entry.</li></ul><p><strong>Client Service Support</strong></p><ul><li>Assist with client onboarding, coordinating documentation and preparing welcome materials.</li><li>Update and maintain accurate client records in the firm’s CRM system.</li><li>Provide support for basic account service requests, such as:</li><li>Processing beneficiary updates</li><li>Assisting with wire transfer documentation</li><li>Supporting account rollovers with custodians</li><li>Prepare client-facing materials, reports, and correspondence for advisor meetings.</li><li>Follow up with clients on pending requests to ensure timely resolution.</li><li>Maintain confidentiality and adhere to compliance standards in all client interactions.</li></ul><p><br></p>
<p>Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you!</p><p><br></p><p><strong>Position Overview</strong></p><p>We are seeking an experienced and dedicated <strong>Property Administrative Assistant</strong> to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities.</p><p><br></p><p><strong>Preferred Experience:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide <strong>comprehensive administrative support</strong> to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul><p><strong>Tenant Relations:</strong></p><ul><li>Act as the <strong>primary point of contact</strong> for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with <strong>tenant onboarding</strong> processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul><p><strong>Record Keeping & Reporting:</strong></p><ul><li>Maintain <strong>accurate tenant files</strong>, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare <strong>monthly reports</strong> for management, summarizing <strong>occupancy rates</strong>, <strong>rent collections</strong>, <strong>delinquencies</strong>, and <strong>maintenance requests</strong></li></ul>
<p>We are looking for a dedicated Clerk to support the Accounts Payable Team to join our team on a <strong><u>contract </u></strong>basis in Walnut Creek, California. In this role, you will play a vital part in supporting our accounting operations by ensuring accurate and timely processing of invoices and payments. This position offers an excellent opportunity for individuals who thrive in a detail-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail to ensure timely handling of invoices and other documents.</p><p>• Scan and organize invoices for efficient processing and record-keeping.</p><p>• Verify the accuracy and completeness of invoice details before approval.</p><p>• Prepare checks for mailing and ensure payments are sent out promptly.</p><p>• Maintain organized filing systems for invoices and payment records.</p><p>• Collaborate with team members to resolve discrepancies in accounts payable.</p><p>• Utilize office equipment and software tools to streamline daily tasks.</p><p>• Support the accounting department with additional clerical tasks as needed.</p>
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
<p>We are looking for a skilled Receptionist to join our team in Santa Clara, CA. This is a long-term contract position that requires an individual with excellent attention to detail, strong communication skills, and the ability to provide outstanding customer service. In this role, you will be the first point of contact for visitors and callers, ensuring smooth day-to-day operations at the front desk.</p><p><br></p><p>Responsibilities:</p><p>• Maintain a welcoming and attentive presence at the reception area, ensuring all visitors feel comfortable and attended to.</p><p>• Answer incoming calls, route them appropriately, and provide information as needed.</p><p>• Greet and assist guests, clients, and visitors upon arrival, including providing directions or escorting them to meeting locations.</p><p>• Ensure all visitors are properly signed in and follow security protocols during check-in and check-out processes.</p><p>• Assist with badge creation and access setup for visitors and contract staff.</p><p>• Coordinate meeting room bookings, ensuring rooms are prepared and equipped for scheduled meetings.</p><p>• Respond to inquiries with a courteous and helpful attitude, reflecting high standards of customer service.</p><p>• Support administrative tasks such as file management, printing, and internet browsing as required.</p><p>• Collaborate with team members to ensure seamless operations and communication.</p><p>• Maintain an appearance that reflects years of experience and aligns with the company’s standards.</p>
<p>We are looking for a dedicated <strong>Part Time Administrative Assistant </strong>to join our team in Oakland, California. This is a part-time Contract position with the potential to grow into a more comprehensive administrative role for the right candidate. The ideal individual will bring expertise in data entry and fundraising platforms, along with a strong attention to detail and excellent organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Input and organize donor information and mailing lists with accuracy and efficiency.</p><p>• Create and maintain mailing lists to support various fundraising campaigns.</p><p>• Assist in clearing the data entry backlog to ensure smooth fundraising operations.</p><p>• Transition into broader administrative and fundraising support tasks once the initial data entry project is completed.</p><p>• Collaborate with team members to ensure donor information is up-to-date and accessible.</p><p>• Provide general administrative assistance, including answering inbound calls and managing office tasks.</p><p>• Support ongoing fundraising efforts by managing donor communications and outreach.</p><p>• Handle data entry tasks in alignment with organizational goals and timelines.</p>
<p>Are you detail-oriented, organized, and experienced in handling financial data? We’re seeking a dedicated Accounting Clerk who will be responsible for matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software.</p><ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies.</li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records.</li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed.</li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation.</li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation.</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Clerk to join our team in Walnut Creek, California preforming work remotely. This is a Contract-to-Permanent position, offering an opportunity to contribute to a dynamic and fast-paced environment within the real estate industry. The ideal candidate will have strong attention to detail and a proven ability to manage high vol. multi-location full-cycle accounts payable processes effectively.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle accounts payable processes, ensuring accuracy and efficiency in a fast-paced environment.</p><p>• Review and process invoices using accounts payable software, verifying fund availability and compliance.</p><p>• Post invoices and prepare them for payment submission in a timely manner.</p><p>• Audit vendor details, pricing, coding, and location information to ensure accuracy.</p><p>• Reconcile vendor statements and resolve discrepancies promptly.</p><p>• Utilize Microsoft Excel for analysis and reporting to support accounts payable operations </p>
<p>We are looking for an organized and detail-oriented Receptionist to join our well-established firm and collegial team in either our East Bay or Peninsula location. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient administrative support. If you have strong interpersonal skills and a knack for multitasking, we encourage you to apply. This is a hybrid position with excellent benefits and stellar long term growth opportunities! </p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, providing a welcoming and organized environment.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle email correspondence promptly and professionally, ensuring clear communication.</p><p>• Perform accurate data entry tasks to maintain updated records and databases.</p><p>• Schedule appointments and manage calendars to ensure efficient time management.</p><p>• Organize and maintain files for easy access and retrieval of important information.</p><p>• Coordinate with team members to support daily office operations.</p><p>• Utilize Microsoft Word, Excel, and Outlook to prepare documents and manage communications.</p><p>• Assist in general office tasks to ensure smooth workflow and productivity.</p><p>• Provide exceptional customer service to address inquiries and resolve issues.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in Concord, California. In this role, you will be responsible for processing business licenses, maintaining accurate records, and providing exceptional customer service to ensure compliance with city ordinances. This position is ideal for someone who thrives in a busy collaborative dept. and enjoys managing both accounting and customer service tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process and balance receivables. </p><p>• Deliver excellent customer service by addressing inquiries and issues effectively.</p><p>• Maintain and update accurate records related documentation.</p><p>• Coordinate the issuance of renewal notices and follow up on delinquent accounts using designated software.</p><p>• Investigate complaints and violations, providing detailed oral or written reports as needed.</p><p>• Collect fees and outstanding balances, issuing receipts for payments.</p><p>• Draft correspondence and establish procedures to enhance workflow efficiency.</p><p>• Collaborate with other departments to ensure compliance with licensing requirements.</p><p>• Provide support for cashiering and accounts receivable functions as required.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Emeryville, California. In this role, you will handle essential accounting tasks, including accounts payable, accounts receivable, and invoice processing. This is an excellent opportunity for someone with strong organizational skills and a passion for financial accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process invoices, payment requests, and approvals</li><li>Download tax returns, checklists, and forms from state websites</li><li>Monitor and forward team emails and mail; track notices and resolutions</li><li>Handle mailing of correspondence, checks, and returns as needed</li><li>Coordinate document signatures with directors/officers</li><li>Assist with state compliance reports and tax return preparation</li><li>Support data entry into reporting systems</li><li>Perform ad hoc tasks as required</li></ul>
<p>The Accounting Clerk will work between the various teams to support both teams’ data and administrative duties.</p><p> </p><ul><li>Assist with invoices, prepare payment requests, and coordinate approvals.</li><li>Assist with downloading tax returns, state check lists, requirements, and forms from websites.</li><li>Monitor team email, review and forward to appropriate contact.</li><li>Monitor team mailbox and forward to appropriate contact. Track notices received, responses submitted and notice resolution.</li><li>Mail correspondence, check payments and returns, when necessary.</li><li>Coordinate documents for signature with company directors and officers.</li><li>Assist with the preparation of state compliance reports and tax returns.</li><li>Support the data entry process into reporting modules.</li><li>Perform ad hoc responsibilities, as needed.</li></ul><p><br></p>
